Chester County School District Field Trip Guidelines
2016-2017
Overnight Field Trips: The Superintendent/designee and school trustees must approve all overnight trips. He/She will
seek the recommendation of the principal of the school involved. The overnight request, along with the required
information, must be typed and submitted to Leslie Jacobs in the Office of Instruction two weeks prior to the school
board meeting and must be at least a month out from that date. Incomplete packets will be returned for completion,
which may interfere with the approval.
Required Information:
 The name, address, and phone number of the hotel/overnight accommodations
 Rules for the trip
 Itinerary
 Transportation (Bus Request/Private Passenger form, Charter Bus/Airline Information)
All overnight trips require a 1:10 ratio for chaperones/students.
The district will not approve any overnight out-of-state travel for primary grades (K – 5).
Note: Regularly scheduled academic, athletic and band events do not follow the procedures outlined in the Field Trip
policy (IJOA). The principal will approve schedules for all athletic and band events, unless the event/trip requires an
overnight stay.
Field Trips: The school principal must approve all field trips lasting one day or less. Completed forms must be submitted
to the principal three weeks prior to the date of the trip for approval. Sponsor must include all necessary forms (bus
request/private passenger, charter/airline information). Please submit the approved copy to the Chief Instructional
Officer via email for information. Incomplete paperwork will be returned to the sponsor for completion, and may
interfere with approval by the transportation office if a bus is requested.
*All field trips require a 1:10 ratio for chaperones/students. For groups of male and female students, the board
recommends both male and female chaperones. A list of participants and approved chaperones must be given to the
school office prior to the field trip. Also, all students should have a signed parental consent form prior to the trip.
Field trip/bus requests must be signed by the requestor and principal before submitting for approval. Private passenger
forms must be signed by the owner of the vehicle or the person signing the rental agreement. All forms related to field
trips are available on our website under the Office of Instruction department link.
Field Trips lasting one day or less do not require approval from the Superintendent/designee.
Non-Preferred Travel Dates:
December 12 - 20, 2016
Note: State testing dates will be non-preferred starting one week prior to testing and ending on the last make-up
date.
Cut-off Travel Date: May 19, 2017
*See attached Field Trip Policy IJOA and Administrative Rule IJOA-R.