City of Hot Springs
SUBJECT
On-Call Policy
EFFECTIVE
DATE OF ISSUE
NUMBER
001
9/17/11
PURPOSE
The purpose of this policy is to establish guidelines for the departments’ use of On-Call status.
POLICY
Non-exempt employees in some departments with certain job descriptions are required to remain in
an On-call status during off duty hours. The nature of that requirement limits an employee’s
freedom to some extent and interrupts the employee’s outside or personal pursuits. In order to
qualify for the On-Call status, an employee must be readily accessible at all times during this
period. Employees must refrain from consuming alcoholic beverages when in an On-call status,
and the response time must be within the specified time as determined by departmental policy.
PROCEDURES
1. On-Call Compensation
The City will compensate those non-exempt employees who are required to be on-call in
accordance with the following policy. Such employees/positions must be so designated by
the Department Head and approved for On-Call status by the City Manager. Management
will make every effort to make employees aware of their on-call status well in advance so
that it provides minimal interference with personal pursuits. Weekend On-Call status will
be rotated among employees so that no one employee is overburdened. Employee requests
to volunteer for On-Call status will be considered by management. On-Call status is not
considered work time for the employee.
A. Daily On-Call Compensation
Employees will be compensated at the flat rate of $15.00 per full day for being oncall Monday – Friday and will receive $25 a day for Saturday, Sunday and City
designated holidays.
B. Week-long On-Call Compensation
Employees will be compensated at a flat rate of $125.00 per full week (seven
consecutive calendar days with no call outs) for being on-call. If an employee is
called out during this time, Daily On-Call Compensation (A) and Call-Out
Compensation (C) will apply.
C. Call-Out Compensation
Employees called-out to work are to receive a minimum of two hours at the
overtime rate or actual time worked, whichever is greater. When a Call-Out is
initiated and the two-hour overtime payment has begun, a second Call-Out within a
24 hour timeframe will be considered a continuation of the initial call and will not
be paid as a second Call-Out. Employees will be compensated according to the CallOut policy and the On-Call policy will not apply.
2. Eligibility List
A list of positions eligible for On-Call status, employees in those positions and the
frequency of their On-Call status will be sent to the City Manager for approval and
maintained in the Human Resources Office. Any deviations from this list must be approved
by the Department Head and City Manager prior to being placed in On-Call status and
receiving compensation.
Department Request for On-Call Authorization
The following employees/positions are eligible for on-call status for the Click here to enter text.
department.
NAME
POSITION
1.
2.
3.
4.
5.
6.
7.
8.
9.
The frequency of the on-call status is:
(i.e., every seven days; every three weeks, etc.)
The above employees’ job responsibility requires that they be subject to call-outs and as such
be readily accessible at all times, must refrain from consuming alcoholic beverages and
respond within the specified time as determined by departmental policy.
Department Head
Date
City Manager
Date
City of Hot Springs
Employee On-Call Request Form
EMPLOYEE:
DEPARTMENT:
POSITION:
DATE:
Approval is requested for the above-named employee to be in the on-call rotation effective:
☐
regular rotation basis
☐
only as needed basis
☐
other
I hereby acknowledge that I have received a copy of the City=s On-Call Policy and understand that I must
be readily accessible, refrain from consuming alcoholic beverages and respond within the specified time
as determined by departmental policy during this time.
I also understand that I must comply with the provision of this policy as stated and notify my
department head immediately if any of this information changes.
Signature of Employee
Date
Signature of Department Head
Date
The above assignment is:
☐
Approved
☐
Denied
Signature of City Manager
Date
Please forward this form to the Human Resources Department. A completed signed copy will be sent to
the department and one to the employee.