Annex 2 Logframes and planning
Annex to subsidy application FDW16 (3rd call, 2016)

The project Logframes present the project’s activities, output and outcome the PPP commits itself to.

Two work packages (WP) are mandatory for FDW applications: The first is the WP inception; the second is WP Project requirements and closure. The project
inception includes all outputs and related activities that are preconditions for further successful project implementation such as a partnership agreement and
required licenses. It may not include activities, output and outcome on actual project implementation (e.g hardware investments, training). The WP Project
requirements and closure includes activities and outputs related to the entire project implementation period. It includes requirements related to FDW, such as
annual reporting on the project, the sustainability compact, and finalisation of the project.
The main project activities and results are presented in additional WPs. Each WP can contain one or more outcomes and related outputs and activities. Typically, a
project has 4-5 WPs, including the mandatory WPs.

With the exception for the “WP inception” and “WP project requirements and closure” all WPs have to be the result of a logical clustering of these elements and
must be labelled to one of the FDW themes:
o Sustainable access to clean drinking water and sanitation (including waste)
o Efficient water use, especially in agriculture
o Improved river basin management and safe deltas.
Note that FDW proposals can include activities and have outputs related to more than one of the FDW themes. However, the proposal must be submitted under only
one (primary) FDW theme. At least 50% of the project expenses have to be linked to this (primary) theme. This percentage will be determined based on the labelling of
the WPs, not taking into account the WP inception and WP project requirements and closure.

Since the Project purpose (impact) is already mentioned in the Project plan it has been omitted from the Logframes.

In the
o
o
o
Logframes the following columns need to be filled in:
Summary: Short description of the outcome/output/activities. This has to be specific and quantified.
Indicators: The indicator that is used to measure progress and completion of the related outcome/output/activity.
Means of Verification (MoV): The method of verifying and accounting the achievement of the outcome and output. Project activities will be verified by use of
the MoVs of the directly related outputs. If, during implementation, the situation requires it, RVO.nl can request project management documentation to
verify project activities.
o Risk/assumption. This column lists risks and assumptions that must be true in order for one level (e.g. activities) to lead to the next level (e.g. output). The
listed risks/assumptions at outcome level must be true in order to contribute to the desired impact which is not shown in the Logframes.
Pagina 1 of 10

If needed, extra rows can be added to include more outcomes, outputs or activities.

If an outcome or output is verified with more than one Means of Verification, you need to number every MoV according the format x.xa, x.xb, x.xc etc.

After completing this annex 2, the explanatory texts from this template (blue text font can be deleted from this document.
Work package 1, Inception
Logframe
Summary
Indicators
Means of Verification
Risks/Assumptions
Outcome
Continuation of project1
N/A
Approval letter RVO.nl
N/A
Outputs
1.1 Partnership Agreement
N/A
1.2 [If applicable / if part of project]
Establishment of new legal entity.
N/A
1.3 [If, at time of subsidy
application, financing of the own
contribution is backed up by a loan
or guarantee under condition of
grant provision] Bank guarantee or
loan agreement for the amount of €
[amount] obtained.
1.4 [If applicable] The project
N/A
1.1 Copy of the legally signed partnership
agreement between all FDW partners, including any
related documents such as annexes or side letters,
in English or translated into English. The
partnership agreement includes the roles and
responsibilities of the partners and topics such as:
management, decision making, disputes, financial
arrangements, liability, exit strategy, ownership,
IPR, use of project results, M&E, ICSR,
communication. Also provide name, address and
registration number of the partners and which law
is applicable
1.2 Copy of the legally signed founding document
including any related documents such as annexes
or side letters, in English or translated into English.
1.3 Original bank guarantee or copy of the signed
loan agreement.
N/A
1.4 Copy of legally signed land
Pagina 2 of 10
location(s) has/have been secured.
1.5 Detailed implementation plans
on the project work packages
N/A
1.6 [If applicable] Required permits
and licenses are obtained
N/A
1.7 EIA submitted to Designated
Authorities
- or –
Proof that local law does not require
an EIA submitted to RVO.nl.
N/A
1.8 First draft sustainability compact
1.9 Progress report on project
inception and baseline data.
N/A
N/A
[rental/lease/purchase] contract, in English or
translated into English or permission for land use.
1.5 Copies of detailed plans (free format) for
implementation of the project’s work packages.
Including details on the approach/methods used
responsibilities, and time planning. At the very least
provide information on:
Training and capacity
Planned studies or analyses
Final selection of technique(s) implemented
General hardware design for major
hardware items
Project monitoring and evaluation
1.2 Copy/copies of the required permits and
licenses for:

[Description permit/license 1]

[Description permit/license 2]

1.7a Copy of the Final Report on the Environmental
Impact Assessment
– or –
copy of the pre-audit of the Environmental Impact
Assessment, English or translated into English
- or –
copy of proof that EIA is not required.
1.7b If required: Copy of proof that the EIA has
been submitted to the Designated Authorities.
1.8 Copy of draft sustainability compact
1.5a Copy of progress report work package
inception according to the templates provided by
RVO.nl.
1.5b reporting on baseline data for the indicators as
Pagina 3 of 10
Activities
1.10 If needed, request for project
budget change
N/A

Project
management
data


Planning
Date
Preparation of the required
documents
Application [licenses]
etc.
Start
[mm-yyyy]
included in the subsidy application and Subsidy
Ordinance, using the mandatory templates provided
by RVO.nl.
1.10 If needed, an adjusted project budget can be
provided together with a request for budget
change. RVO.nl must approve the request for
budget change before the updated budget replaces
the original budget.
N/A
End
[mm-yyyy]
Pagina 4 of 10
Work package 2, [Title]
Work Package Theme:[Select 1 of the following FDW themes:]
☐ Sustainable access to clean drinking water and sanitation (including waste)
☐ Efficient water use, especially in agriculture
☐ Improved river basin management and safe delta’s
Logframe
Summary
Outcome
Outputs
Indicators
2.1
2.2
2.3
2.1
2.2a
2.2b
2.3
2.4 [output]
2.4
2.5 [output]
2.6 [output]
2.7 [output]
2.[x] [output]
2.[x] [output]
2.5
2.6
2.7
[x.x]
[x.x]
Activities
Planning
Date
Means of Verification
Risks/Assumptions
N/A
N/A
N/A
Start
[mm-yyyy]
End
[mm-yyyy]
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Work package [x], [Title]
Work Package Theme:[Select 1 of the following FDW themes:]
☐ Sustainable access to clean drinking water and sanitation (including waste)
☐ Efficient water use, especially in agriculture
☐ Improved river basin management and safe delta’s
Logframe
Summary
Outcome
Indicators
[x].1
[x].2
[x].4
[x].5
[x].6
[x].7
[x.x]
[x.x]
[output]
[output]
[output]
[output]
[output]
[output]
[x].4
[x].5
[x].6
[x].7
[x.x]
[x.x]
Activities
Planning
Date
Risks/Assumptions
[x].1
[x].2a
[x].2b
[x].3
[x].3
Outputs
Means of Verification
N/A
N/A
N/A
Start
[mm-yyyy]
End
[mm-yyyy]
Pagina 6 of 10
Work package [x], Project requirements and closure
Logframe
Summary
Indicators
Means of Verification
Risks/Assumptions
Outcome
Project closure and settlement of
subsidy
N/A
Letter Settlement subsidy RVO.nl
N/A
Outputs
[x].1 Annual progress reports
Project
administration
[x].2 Sustainability compact
Project
administration
[x].3 All company project partners
developed and implemented a CSR
policy.
Project
administration
[x].1 Copies of annual progress report and
annexes. Progress reports includes the following
elements:
Narrative on project progress, results and
developments
Outlook on reaching project sustainability
Financial report
M&E, reporting in indicators as included in project
plan and Subsidy Ordinance
CSR risks of the project
Progress on development and implementation CSR
at companies
Sustainability check on purchased or renovated
hardware
Progress on drafting the Sustainability compact
Communication and dissemination of the project
achievements.
[x].2 Copy of Sustainability compact signed by the
project lead partner and other relevant parties. The
Sustainability compact has to aim at guaranteeing
the full and lasting functionality of the products and
services delivered by the project. The Sustainability
compact is based on the guidelines provided by
RVO.nl
[x].3 Copy of the ICSR policy document of the
companies in the partnership and a description how
the policy is formalised and implemented in the
Pagina 7 of 10
[x].4 If applicable,
recommendations made in the
Environmental Impact assessment
have been implemented.
[x].5 Final report
Project
administration
N/A
[x].6 Request for final
determination of subsidy and
subsidy settlement.
Activities
[activity]
[activity]
[activity]
[activity]
Planning
Date
Start
[mm-yyyy]
companies.
[x].4 Report on the status of implementation of
recommendations made in the Environmental
Impact Assessment
[x].1 Copy of final report and annexes. Progress
reports includes the following elements:
Narrative on project results and developments
Sustainability of project output and outcome
Project Follow up and upscaling
Financial report
M&E, reporting in indicators as included in project
plan and Subsidy Ordinance
CSR risks of the project
Sustainability check on purchased or renovated
hardware
Request following the template as provided by
RVO.nl
N/A
N/A
N/A
End
[mm-yyyy]
Pagina 8 of 10
Planning




Please provide the project planning using the template below. The template has been already filled in with an exemplary planning. Please overwrite this with the
planning for your project.
If the project takes less than 7 year to complete, please delete the redundant years from the table.
Please identify the project milestones. These will represent the key project outcome and output.
If necessary, insert additional rows to include more work packages or milestones.
Year 1
Work Package
1-Inception phase
[Milestone 1]
[Milestone 2]
[Milestone x]
[Milestone x]
2- [Title]
[Milestone 1]
[Milestone 2]
[Milestone x]
[Milestone x]
3- [Title]
[Milestone 1]
[Milestone 2]
[Milestone x]
[Milestone x]
4- [Title]
[Milestone 1]
[Milestone 2]
[Milestone x]
[Milestone x]
[x] - Project management and
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Pagina 9 of 10
Year 1
Work Package
conclusion
[Milestone 1]
[Milestone 2]
[Milestone x]
[Milestone x]
Year 2
Year 3
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Year 6
Year 7
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Pagina 10 of 10