Personal Metis
Introduction and overview
Wim Klerkx, UB
Els Verheugd-Daatzelaar, faculty manager Metis FGw
March 2011
Content of this presentation
•
•
•
•
•
Personal Metis and Metis: aim and key definitions
Logging in, overview screen
Adding new results / upload of fulltext files
Status and workflow
Journals
What is Personal Metis?
•
•
•
•
Provides access to the UvA Metis database
Via browser, inside and outside the UvA domain
For individual researchers
“Own” results are shown exclusively (including results
registered by a co-author)
• For checking existing results and adding new ones
• Export possibilities
What is Metis UvA
• System for registering research input (FGw does not
register input via Metis) and output, in order to
produce annual or other reports and evaluations
• Supplies content to the UvA repository DARE, and the
national Narcis database
• Supplies management information
Metis key term: Result
• General term for all forms of research output: published articles,
monographs, conference proceedings, reviews…
• … but also lectures, significant positions such as editorships,
awards or other forms of recognition
• Result types are combined with a classification: academic /
professional / popular; FGw makes use of a combined list of result
type and classification (see below under Adding a new result)
• Classification linked to VSNU and SEP (Standard Evaluation
Protocol) definitions, by which academic institutes are periodically
evaluated
• Within the FGw each form of output that can be registered should
be registered
Metis key term: research ID
• Coded name for research programme or project (to be found on:
http://wiki.uva.nl/intern/oi/index.php/Personal_Metis#Personal_Metis_for_FGw_users
under respectively ACLC, ASCA and IC&G); can also be found in
PM in the search list (click on
) and enter uva/fgw/ )
• Mandatory
• Provides the link between result and research programme or project
• One result can have more than 1 research ID
Log in screen
Overview screen dr. J.M. Lips
Overview screen - explanation
• (Co-)tutor: if the field is checked, external (not UvA)
dissertations where the researcher was (co-)tutor will be
included in the list; UvA dissertations are registered by the
faculty
•
Result can be edited
•
Upload fulltext to UvA DARE
•
View fulltext: link to UvA DARE (previously uploaded)
• Menu Settings to change password
• Userguide: general information, not UvA-specific
• Exportmenu offers (limited) options for sorting, filtering
and formatting
Who can log in?
• Accounts based on UvA staff administration
• All scientific staff presently employed, including guests
and professors by special appointment …
• … provided their positions are correctly registered in the
staff administration!
• Monthly update
• Log in with UvAnetID and default password (see Quick
Start Guide available as attachment to this website);
password can be changed after first login via Settings
• When assistance is needed, consult your Metis contact
(see wiki under resp. ACLC, ASCA and IC&G) or the
Metis faculty manager ([email protected])
Add: adding a new result
Adding a new result
• Compulsory choice of a combination of type and
classification
• Based on local agreements, to be found on the wiki
onderzoeksinformatie (http://wiki.uva.nl/intern/oi)
• When in doubt, consult your Metis contact
• Status: PM – forthcoming or PM – entry finished – the
latter applies when the result is ready to be checked
• Special search screens facilitate the entry of co-authors,
titles, journals, research ID (mandatory): click
• Assistance to be found in the Quick-start manual, in the
wiki (http://wiki.uva.nl/intern/oi), in the screens under ?
and in the Userguide menu.
Full text upload
• File is uploaded to the repository UvA-DARE
• Preferably do this immediately on registering, the result
will be checked with priority
• But of course you can also do it later
• In the upload dialogue screen you can indicate that the
text of the result itself may not be released
• When in doubt about access rights or copyright: contact
the repository manager at [email protected]
Status and workflow
• Before using Personal Metis, the researcher must know
who is the Metis contact for his institute or group (see
wiki under resp. ACLC,ASCA and IC&G
• The Metis contact checks the entries and is liaison
between researchers and Metis management
• Status PM - forthcoming: no further action, the result is
saved on server and can be edited when you log in
again
• Status PM – entry finished: this result will first be
checked by the Metis contact or faculty manager and
then by the University Library. After validation the
metadata of the publication are uploaded to UvA-Dare.
• After the check, the status is changed and editing will no
longer be possible. Any changes you want to make must
then first be approved by your Metis contact.
Journals search screen
Journals
• Journal titles can vary. In general, the ISSN gives a
better identification. “UB OK” and “UB record” after a
journal in the search list indicate validated journal titles
• Use the journal search screen to select the journal of
your publication: click
• If the journal cannot be found, choose “To be decided” as
journal title and inform your Metis contact about it.