Marquette University
General Ledger Inquiry
User’s Guide
Version 11.5.10
Marquette Financial System
General Ledger Inquiry
Table of Contents
Account Inquiry ...................................................................... 2
Funds Available Inquiry ......................................................... 8
Note to Mac Users
The screens shown in this user’s guide vary
slightly from the screens available on your
Mac as follows:
 The “close window” button is located on
the upper left corner of your window
Logon to the Oracle Applications
Enter your E-Marq User
Name
Enter your E-Marq
Password
Click on the Login button
Enter the General Ledger Inquiry Application
Select “MU GL Inquiry GUI”
Click to select.
Note: This window will be skipped if you
only have one responsibility.
Page 1
Navigator Window
Double-Click on
“Account” to open
the Account Inquiry
Menu.
Double-Click on “Funds”
to open the Funds
Available Menu.
Go to page 8 for “Funds
Available” screens.
Account Inquiry (MyJob) Window
Type in the accounting
periods from month
and to month.
Click in the
accounts area.
Page 2
Account Inquiry (continued)
After you click in
“Accounts” this find
account box appears.
Type in your
account
number and
click OK.
Click on the “Show Balances” button to show
the actual balances in the selected account.
Enter the following for the account inquiry desired:
 Fund number
 Responsibility Center number
 Restriction number
 Natural number
Click “OK”
Note: Selection of a “Natural” number
 Use natural 7997 to view the overall capital charges for the selected
RC
 Use natural 7998 to view the overall charges for the selected RC
 Use natural 7999 to view the overall operating charges for the
selected RC without salaries, benefits and capital.
Inquiry on any of these “Naturals” will provide summary totals only,
details are not provided.
Here we are doing an account inquiry on actual balances. You can also do an
inquiry on Budget Balance (Budget Name = MFS-FY-Budget) or Encumbrance
Balance (Encumbrance Type = Obligation). Just click in the primary balance type.
Page 3
Account Inquiry (continued)
Click the folder icon to
select “MU Default”.
To save this setting go
to folder-save as- and
check open as default.
Click in the “period” line
of the month you wish to
view.
Click on the journal
details button to view
the individual entries
for the period desired.
Click the folder icon to
select “MU Default”.
To save this setting go
to folder-save as- and
check open as default.
Click on the line item
you wish to view.
Click on the “Drilldown”
button to view the AP
entry details.
Page 4
Account Inquiry (continued)
Information screen
from “Drilldown”
Click on “Show
Transaction” button
to get to the invoice
screen.
Click on the “Zoom”
icon to view the
image of the invoice.
Click on View
Payments to view
the check number.
Page 5
Click on “Scheduled
Payments” to view
when payment is due.
Account Inquiry (continued)
Payment
information screen.
Click on “Payment
Overview” to see
status of check,
supplier name and
address.
Page 6
Account Inquiry (continued)
Payment
information
screen
To close screens at any time click on the “X” in the right hand corner of each
screen (NOT the “X” above “ORACLE”, which will close the Oracle program).
End of Account Inquiry Screens.
Page 7
Funds Available Inquiry
Enter the current
period
Click on the
“Account” line
and the “Find
Accounts”
window will
appear.
Enter the following for the account inquiry desired:
 Fund number
 Responsibility Center number
 Restriction number
 Natural number
Click “OK”
Note: Selection of a “Natural” number
 Use natural 7997 to view the overall capital charges for the selected
RC
 Use natural 7998 to view the overall charges for the selected RC
 Use natural 7999 to view the overall operating charges for the
selected RC without salaries, benefits and capital.
Page 8
Funds Available Inquiry (continued)
(Budget – Encumbrance – Actual = Funds Available)
“Funds Available”
represents the
budgetary funds
currently available for
the account selected.
Click on the
“Flashlight” icon
to perform another
funds inquiry.
If you wish to view all naturals that fall under (7999) click on the box in front of
the account number. (See next page)
Page 9
Funds Available Inquiry (continued)
To close screens at any time click on the “X” in the right hand corner of each
screen (NOT the “X” above “ORACLE”, which will close the Oracle program).
End of Funds Available Inquiry Screens.
Page 10