Fassifern Netball Association INC
EST 1992
ABN: 26 142 592 973
www.fassifern.qld.netball.com.au
MINUTES
Tuesday 27th APRIL @ 5:30pm
ATTENDENCE: Tracey Rieck, Shantel Fleming, Megan Mason, Nicole Bassingthweight, Loraine Glegg, Sarah Lyngoln,
Megan Gilloway, Jodie Timmerman, Ashleigh Gaske, Narelle Gowland
APOLOGIES – Sonya Gibson, Lisa Cash
OPENING: Amanda Dover opened the meeting at 5.40pm
TEAMS REPRESENTED:
NetSetGo: Sarah Modified: Nic Intermediates: Lightning; Stars; Thunderbolts Open A: Aces, REP, Amigos, FitUp
Open B: Black Magic, Fever, Marvels, Schoolies
All teams highlighted in yellow did not have a representative at the meeting and will be deducted 2 points.
MINUTES of PREVIOUS MEETING: These were emailed to all present at the last meeting and a copy provided on the
table tonight. Tracey MOVED that they are true and correct, Shantel SECONDED.
TREASURERS REPORT:
Loraine arrived late so the report was read out at the end of the meeting. Loraine moved that it be true and correct,
seconded by Ash Gaske.
Lorraine provided a basic annual expenses sheet showing what our costs are so we can work out a budget for the
year. Will work on this at a later date.
BUSINESS ARISING FROM THE PREVIOUS MEETING:
1. Grants.
$1000 Scenic Rim Grant:
• Bar Fridge & WOS equipment. WOS order has been finales and arrived. Bar Fridge has been
purchased. This grant can now be finalised. Loraine has send in the invoices to SRRC.
Community Benefit fund 35K grant: No word yet. Eloise advised they have extended for a month
Department Social Services $2000 New secretary laptop was purchased. $758.00.
We need to decide on the balance of the grant. There was discussion about what is actually included. Megan
Gilloway googled it and has emailed Amanda a list of inclusions. These will be reviewed and discussed again
next meeting. Needs to be finalised by 30th June
- Whistles was one thing covered and suggested to purchase for the upcoming clinic. Amanda to do.
CORRESPONDENCE IN:
Email from the Show Society in response to our email about toilets & water. Amanda read
Email from Ben regarding NetSetGo coaching on the 27 th
Email from Golf Club regarding end of year function – will discuss at a later date
Invoice for purchase of Cash register for canteen
Request from Boonah Primary School to borrow our PA system for Cross Country on Tuesday.
Bev Wiggington Email requesting refund of fees after week 2
Deb Kerkin email regarding reduction in Brooke’s rep fees as she’s only just come back to Netball this
week.
GENERAL BUSINESS:
1. Review REFUND policy; Amanda produces minutes from a meeting 15.07.2014 where the refund policy was
discussed and adopted. This just needs to now be updated in our bylaws and players guide for easy
reference. Amanda Dover to do.
Ian Glegg emailed in regarding our refund policy as we have had a number of them this season. He suggested
that we have a refund policy with certain criteria. Monday night competition players could apply for a refund
within the first 4 weeks of competition if they meet the following conditions: injury sustained at netball which
results in them being unable to continue or relocation to another area causing them to be unable to attend
games. The refund would be less the Netball Queensland capitation fees( regardless of whether we have paid
them). He can’t think of any other reasons why the association would need to refund a players money. The
same criteria could be applied to Rep players with refunds less the $100 deposit. Most associations do not
refund payments, and certainly not just because their personal situations change or they suddenly just decide
they don’t want to play. This idea was put to the meeting and it was Moved by Janet McKenna that we
implement this as our refund policy and seconded by Susan Parker. This will also need to be added to the
players guide & by laws.
2. Review Pregnancy Policy – Amanda produces NQ pregnancy policy which all agreed we would adopt. Tracey
to please add to our website for easy access.
3. Review Meeting Day & Time. After much discussion it was decided to better suit this year’s members we
would trial meetings on a Thursday afternoon at 5pm for NetSetGo & Fundraising with General Business
starting from 6pm. This will allow some mums with smaller children to leave early.
4. Umpiring Pathway. Lisa Cash to review the umpiring folder please and update if needed. Clinic booked in for
Thursday 11th May @5.15pm, hosted by LISA HARM from Gatton. Both rep teams to attend and Lisa will
approach others.
5. SCENIC RIM CHALLENGE CARNIVAL. Date set for July 30th Sunday. Tamborine has responded yes & so has
Beaudesert. Still waiting for Beechmont to confirm.
Sub Committee? What do we need to organise? Courts 1 & 2 will need a working bee. Canteen? Coffee Van.
Other food vans? Amanda Dover will follow up with Beechmont and get the ball rolling.
6. New ideas for 2017 season- FAMILY FUN NIGHTS – all agreed this is a great idea whether we pick a theme or
just have a family sausage sizzle with a bar. Once a month gold coin donation.
• Next meeting clarify themes and dates etc. Prize for best dress, one per term.
7. Newsletter & player of the week– while this was a great idea and something we will look at in the future we
just don’t have the man power for it right now.
8. Signs for courts “no riding scooters”. Council said no so we will need to get some quotes. Ask MUZZA Pic for
stickers to put on the used corflute signs.
9. Blue card register. Megan Mason to continue to update. Kaye Vague letter received.
REP REPORT:
REP fees were the topic of discussion raised by Megan Gilloway. Parents are looking for clarification of what the
$200 rep fee actually covers. Amanda Dover had a basic print out showing some of the costs involved in rep and
where the fees have come from in the past. Showed fee structures from previous years right back to 2010. It seems
that the cost of the dresses if the most controversial expense and the list showed the cost for replacement not
taking into consideration the years they use existing dresses. A hire fee of $30 was discussed and seems fairer. But
them what do we do the years we need to buy new dresses? Change the fees? Tracey Rieck asked Megan to please
take on the role of REP Convenor but Megan declined. It was discussed that there needs to be more parents
stepping forward to take on these roles if they want to see any change. The association is not looking to profit from
REP fees and wants to see it fair for all, Amanda & Tracey will have to go away and review the fees and a fairer
structure for future years. Will be discussed again at the next meeting and added to the bylaws and players guide.
All OPEN team players to pay $5 to go towards nomination fees.
FUNDRAISING REPORT:
• First Term: Chocolate Fundraiser. Underway. 80 boxes ordered and most taken already.
• Second Term: DISCO & RAFFLE. Date set for 25th May. Still working on location.
• Third Term: Grand in the HAND!!
CANTEEN REPORT:
• New cash register to help with money going missing. Purchased for $100
• Should we put out a questionnaire asking what people would like to see in the canteen.
MEETING CLOSED: 8.10pm
Next Meeting: Thursday May 18th @5pm with General Business at 6pm