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RESUME
Name of the Post
Name
Email ID
Contact No.
Edu. Qualification
Correspondence address
Administration/Facility Manager
Nandaram Vishnu Doke
[email protected]
Mobile No. 09820421884
B. Com.+ Diploma in Personnel Mgmt. & Industrial Relations.
A-24, Mishra House, 90 Feet Road, Mulund (East) MUMBAI 400081
CAREER OBJECTIVE
To grow with the Organization contributing to the best of my abilities surpassing the laid objectives. Thereby
creating a symbiotic relationship with the organization all this while conducting myself with in the core standards
set by the company.
Professional Profile: 20 years exp. in Manufacturing, Service & Construction industry.
 Office Administration: Responsible for office administration. Manpower planning/arrangement. Inventory
Management (guest house material, canteen), Purchases of office equipments, printing & stationery, furniture,
computers, safety items, first aid. Space management. Ensure duties of the peons, drivers. Inward/Outward
register of material/goods receipts entry in system. Telephone, Internet, EPBAX, ID cards, couriers, guest house
managements, Hotel, train/air ticket arrangement. Car hiring for visitors, company staff, Co ordination with
field staff, new branch office set up and regular audit. Implementation of new policies,
 Facility Management : Guest house management, Canteen/Pantry management, Housekeeping, Escort
management, Transport management, (Handling transportation as per shift), Pest Control, Laundry Security
management, To take care for the health and safety of self, staff, Physical security, vigilance Investigations.
Yearly medical. Pest Control, Laundry, Couriers, drinking water, mobiles/telephone lines, A.C, photocopy,
telephones/internet, Event management co-ordination for Annual Day, Independence Day, Diwali celebrations.
Staff’s picnic organisation, conference arrangement..
 Vendor management: Identification of cost effective vendors for various services. (Minimum three quotations
are to be obtained for new services/purchases). Timely payment Vendor development, Utilities of company,
Computers, Stationery, new branch office items purchases,
 Vehicle Management: vehicle repairs & maintenance. Car hiring/purchase, Fuel refilling & control (kilometre
wise average by using BPCL Smart fleet cards Cash less service), car insurance policy renewal.
 Record Management : Old record storage, disposal of unwanted records.
 Statutory Compliances: Shops & Establishment license. Industrial Relations, Co ordination with Corporations,
BEST, MPCB, MSEB, MIDC, BSNL, MTNL. Grampanchyat, Factory inspector, Labour commissioner, Labour
union issues. Co ordination with consultant for ESIC, PT, PF. Show cases notice
 Repairs & Maintenance: Repairs of Company's assets including office, residential buildings, guest-houses,
Club house, Staff colony, warehouse. (To take care of residence/commercial complex like housekeeping, water,
electricity, plumbing, security, Society maintenance, lifts, security.
 Annual Maintenance Contract: EPBAX, Pest Control, ID Cards, A.C servicing, Photocopy machine,
computers, T V, Aqua guard, Fire extinguishers, Office Electrical and plumbing works.
 HR: Full Recruitment cycle, updation for staff and labour data in systems. Exit entry. Time keeping,
attendance, leave record updation, salary data preparation, TA, LTA & daily exp vouchers authorisation,
Annul increment data preparation. Co ordination with other departments.
 Accounts: Expenses bills passing, utilities of payments, office petty cash handling, Bank flow, Branch audit,
funds arrangement, CC/OD limit sanction from Bk. Payments co-ordination & follow up with clients, field
staff TA bill checking and payments. To handle Director’s personal bank accounts, LIC, loan/payments.
ORGANISATIONAL EXPERIENCE
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Solapur Bio Energy Systems Pvt Ltd. (From June 2013) as Manager IR & Personnel
This is a Power & Compost generation company. (All department wise admin set up).
Office & plant administration (Responsible for all admin related activities). Time keeping, leave records, leave Calculation.
Point wise Security management and control. Material inward/outward (Security related activities) Employee’s
data management and record. Labour data management. Implementation of biometric attendance systems. Labour
provision as per requirement. Upkeep of reception area, Security office, Safety Dept, Conference Rooms.
Goods/material receipts/Finished goods dispatch entry in system. Control on OT/CO. Purchases (minimum 3
quotation) for office stationery and other office related material. GRN, PR/Po systems implementation.
Facilities Management: Canteen management. Guest House management. Housekeeping in office, plant, Guest
house. Pest Control, Gardening, Drinking Water, Travel management, Security management in plant, office and
Guest House, Staff welfare facilities (uniforms & Aprons, Safety shoes, Laundry, first aid provision, Id card)
Mobiles, telephone, internet connections. Annually medical check up. Train ticket booing. Hotel car booking for
guest. Printing & Stationery, Photocopy, canteen management, Updation of new policies. Utilities of payments. To
keep track of of Employees LTA/Medical bills. Employee’s expenses. AMC of pest control, Couriers, Air
conditioners, EPBAX,
HR : Recruitments - Sourcing of candidates, interview arrangement, offer letter preparation, introduction of new
employees and safety items issue, employees bank account opening. Staff and labours data updation in systems. To
conduct training for security, housekeeping, safety staff with mock drill. Group medical. Co ordination with Police,
MPCB, BSNL, PF officer, Factory inspector, Labour commissioner, Co ordination with consultant for ESIC, PT, PF.
Pipal Tree Ventures Pvt Ltd.
(May 2012 to June 2013) Asst. Manager Operations (Construction company)
Asst Dy Manager Operations (Sub contractor - construction industry)
Responsible for all North India branches offices for all Admin related issues. Setting up of spokes across North india.
Responsible for office & field administration (operation admin part) Canteen/Guest house management (food
arrangement for all field staff, Housekeeping (office, guest house, branch office. Accommodation provision for
guest, field staff. Hunting of premises & handle manpower planning. Identify fund requirements for branch offices Handling
a team and coordinating with them for smooth functioning of spokes of North india.
Handling Facility Management, Security management, Vendor management, Space management. Vehicle
management, Repairs & maintenance. Event management (Seminar/ training arrangement). Manpower planning
for projects, Regular audit. New staff’s salary account opening. AMC of A.C., EPBAX, Pest Control, ID Cards,
Photocopy, computers, internet. Monitoring checklists & reports.
HR Recruitment, time keeping, attendance, leave record, salary data, group mediclaim for staff, full & final
settlement of outgoing staff. Space management, TA, expense vouchers authorisation. Updation of policies. Data
preparation for annual increment.
Accounts - Vendor bill passing payments, clients payments, office petty cash handling,. Funds arrangement for
branches. Expenses control
Sankalp Consumer Products P. L. (Nov. 07 to May 12) Asst. Manager Admin. Service Provider Co.
Responsibilities:
Office & field administration (Repository of information for all admin related matters/issues). Utilities of payments, Field staff
mobile bills payments, fixing limits for each user. Managing office administrations, Purchases of printing & stationery,
office equipments, furniture, fire extinguishers, computers. Responsible for vehicle, hotel and ticket booking for
staff and guest. Space management. Co ordination with field staff, visit to branch offices, regular audit in branches,
Implementation of new policies. T A and expenses vouchers authorisation. Conference arrangement, event
management, pantry management, Facility management, Record management, vendor management, directors’
vehicle insurance policy renewal vehicle repairs, including fuel, monitoring. Internet site sales monitoring and
payment collection and entry in system. Mediclaim. Statutory Compliance. Co ordination with BMC, Shops &
Establishment, MSEB, BEST, MTNL, BSNL. Duty fixing of peons, drivers and office boys. AMC of office
equipments, Photocopy machine Laundry, courier, Housekeeping, Pest Control, office Repairs & Maintenance,
EPBAX, A.C. Cost control. (couriers, telephone, internets, stationery)
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HR (IR) Time keeping, Recruitment, Keeping track of attendance, leave records, leave sanction, yearly leave
calculation, leave encashment, LTA, Medical, exp. vouchers authorisation, Medic aim, new staff bank account
opening. To provide data for increment, to sort out staff problems. Up gradation of Employees LTA/Medical/med
claim payments.
Accounts - Office petty cash handling.vendor payments bill passing, client’s payments. Branch office funds transfer,
cash flow,
Korath Gulf Links Impex P. Ltd. Powai
From May 2007 to Nov’ 2007
Admin Executive cum Sr. Accountant (Import/Export Company)
Responsibilities
Ware house administration, Inward/Outward register of material/goods receipts entry in system. Purchases of
office equipments, printing & stationery, furniture, computers. Space management, supervision and control on
warehouse activities (Security, Housekeeping, canteen, fire extinguisher). Handled office petty cash. Booking of
Air/Train tickets/ hotel for office staff/guest/clients Handling documentations, record and administration duties.
Team handling .Communication with Head office and sales office in Dubai and Abu Dhabi, Local purchase
(stationery/office related material) Co ordination with Shops & Establishment License dept. Recruitment, Keeping
track of attendance, leave records, leave sanction, new staff bank account opening. Incoming goods checking.
Alkyl Amines Chemicals Ltd., Rasayani
from June’ 1993 to May 2007
Clerk-Typist-Assistant (Chemical manufacturing company)
Responsibilities
Time keeping, checking of attendance as per shift schedule, leave records, Pay Roll, leave Calculation. Canteen
management, housekeeping management, Company’s transport management as per shift. Contract labour
management and record. Tanker, vehicles entry exit management, Material inward/outward (Security related
activities) goods/material receipts/Finished goods dispatch entry in computerised system, effective deployment of
Agency security personnel, Upkeep of reception Area, Security office, Safety Dept, Conference Rooms, Guest house
management, Training Rooms and Visitors area. To provide data for increment/agreement of unions, co ordination
with union to sort out disputed matters. To keep track of of Employees LTA/Medical bills. Employee’s expenses
vouchers checking. Purchases of stationery and other office related material including local purchase (plant
related). Pay roll calculation. AMC of pest control, transport id cards, access cards, Laundry, Couriers, Air
conditioners, EPBAX, office Equipments incl. Fax , Projectors, Xerox Machines, Fire Systems. Labour provision as
per requirement. License renewal of Factory Inspection, Boiler, MPCB, MIDC, Excise, Shops & Establishment.
Gram Panchayat tax calculation and payment. Efficiency & Upgrading of Communication Lines & EPBAX Systems
Fax, internet etc. Staff’s Annual picnic organisation, safety day celebration.
Facilities Management – Canteen, Housekeeping, Pest Control, Gardening, Drinking Water, Canteen, transport
arrangement, safety items issue and record, uniforms & Aprons, Laundry. fist aid provision.
HR (IR)
Recruitments - Sourcing of candidates, interview arrangement, offer letter preparation, introduction of new
employees and safety items issue , new employees bank account opening, to conduct training for security,
reception, housekeeping, safety staff with mock drill, TA, LTA and medical vouchers checking.
Accounts: Purchase bill passing as per PO/GRN. Vendor payments, bank reconciliation, and petty cash handling
including data entry.
Personal details
Sex
Male.
Languages known
English, Hindi, Marathi
Salary Drawn
7.00 Lacs p.a.
Date of Birth
9th March, 1964
Notice Period
One month
Computer knowledge
OFFICE Xp , OPEN OFFICE, RIMS FoxPro, Implemented SAP R/3 - FI & CO
Module(Key user – FI & CO Module) Tally, Outlook express, internet,
Place: Mumbai
Signature
Date 20/07/2014
Nandaram Vishnu Doke
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