Permit to Fly:
EASA Procedures for Approval of
Flight Conditions
Caroline Ruga
Certification Policy Officer
16-03-2007
1
European Aviation Safety Agency
Table of contents
Application for Approval of Flight
Conditions
Approval of flight conditions
Charging Scheme
16-03-2007
Certification Policy and Planning Department
2
European Aviation Safety Agency
How to apply?
Forms
EASA Form 37
Form 18B
Supporting documents
Address
Mailbox: [email protected]
Fax: +49 221 89990 4440
16-03-2007
Certification Policy and Planning Department
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European Aviation Safety Agency
Scope application-approval
 Flexible
for individual S/N; or
for series of aircraft but limited to one
type of aircraft
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Certification Policy and Planning Department
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European Aviation Safety Agency
Shared responsibility
 Application Certification Manager
 the administrative follow-up of
Applications/Allocations; and
 The administrative closure of the file
 the financial closure of the file
 Responsible Certification Manager (RCM)
and/or EASA PCM
 technical investigation
 implementation of the certification procedures
 Approval of Form 18B (only by authorised EASA
staff)
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Certification Policy and Planning Department
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European Aviation Safety Agency
Technical Investigation
In principle: internally
In-house PCM or RCM
Exception: outsourcing
NAA State of Registry
EASA PCM, outside EASA
Contractual arrangements
Subject to internal working procedure
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Certification Policy and Planning Department
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European Aviation Safety Agency
Fast Track vs Normal Track
Fast Track (1)
 Available
turnaround time:
maximum 20
working days
 Ad-hoc evaluation
 Rule: internally
 Exception:
outsourced
Normal Track (1)
 Available
turnaround time:
exceeds 20 working
days
 Morning meeting
 Rule: internally
 Exception:
outsourced
 Responsible CM
 In-house PCM
 In-house PCM
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Certification Policy and Planning Department
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European Aviation Safety Agency
Fast Track vs Normal Track
(Cont.)
Fast Track (2)
Normal Track (2)
 Statement Technical  Statement Technical
Satisfaction
Satisfaction
 In-house PCM
 NAA State of Registry
 EASA PCM, outside
EASA
 In-house PCM
 NAA State of Registry
 EASA PCM, outside
EASA
 Form 18B (Approval
 Form 18B (Approval
 In-house PCM or RCM
 In-house PCM or RCM
Form Flight
Conditions)
16-03-2007
Form Flight
Conditions)
Certification Policy and Planning Department
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European Aviation Safety Agency
Applicant
Application Form
(EASA Form 37)
Approval Form
(Form 18b), if
available
Supporting
Documents
Part 21A.709(b)
Confirmation
E-mail
Missing Info
If not yet done:
- Approval Form
(Form 18b)
- Supporting
Documentation
E-mail: action items &
additional justifications
16-03-2007
Administrative Process
Plans and Programmes
- Registration application
- Attribution P-number
- First check eligibility –
completeness application
- Determine fast / normal
track
Responsible CM
Technical Process
Externally / EASA PCM
Evaluation:
- application
- workload
- resources
ACDB
Task Allocation
Letter
- Task Allocation
Technical Investigation:
1. Start checklist
2. Verification of the supporting
documents
3. Check compliance
4. Discuss open topics with
applicant or request missing info
5. Complete Statement of Technical
Satisfaction
Certification Policy and Planning Department
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European Aviation Safety Agency
Applicant
Administrative Process
Plans and Programmes
Externally: NAA/EASA PCM
EASA PCM: in-house
Responsible CM
Technical Process
Externally
Complete and provide
Statement Technical
Satisfaction &
Accounting Information
Submit:
- Statement Technical
Satisfaction
- Approval Form 18B
Sign, date, stamp
Approval Form 18B
Copy EASA
Approved Form 18B
Transmittal
Letter
Form 18 B
EASA Approved
Invoice
16-03-2007
Copy to NAA,
upon request
applicant, urgent
cases only
Send advance
Copy (pdf/fax) of
EASA Approved Form
18B to applicant
Financial closure
project
Administrative closure
project
Certification Policy and Planning Department
10
European Aviation Safety Agency
Applicant
Administrative Process
Plans and Programmes
Externally: NAA/EASA PCM
EASA PCM: in-house
Responsible CM
Technical Process
Internally
Complete Statement
Technical Satisfaction &
Accounting Information
Sign, date, stamp
Approval Form 18B
Copy EASA
Approved Form 18B
Transmittal
Letter
Form 18B
EASA approved
Invoice
16-03-2007
Copy to NAA,
upon request
applicant, urgent
cases only
Financial closure
project
Administrative closure
project
Certification Policy and Planning Department
Send advance
Copy (pdf/fax) of
EASA Approved Form
18B to applicant
Submit:
- Statement Technical
Satisfaction
- Approval Form 18B
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European Aviation Safety Agency
Charging Scheme
Regulation (EC) No 488/2005
amended by Regulation (EC) No
779/2006
Service: charges = real cost
Hours performed by technical
experts of EASA and/or the
Agency’s contractors (NAAs) are
charged at an hourly rate
Administrative/management
efforts: 1 w. hour
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Certification Policy and Planning Department
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European Aviation Safety Agency
Charging Scheme
Following hourly rates apply:
 For EASA staff, 197 €
 For NAA staff, the rate at which EASA has to
reimburse NAAs under the respective
Framework Contracts
Travel costs are charged in full to the
applicant
 EU travel:
– Transport costs
– Per diem (hotel, daily allowance, incidental
expenses)
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Certification Policy and Planning Department
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European Aviation Safety Agency
Charging Scheme
Travel costs
 Non-EU travel:
– Transport costs
– Per diem (hotel, daily allowance, incidental
expenses)
– Time spent in means of transport
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Certification Policy and Planning Department
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