GALLERY REGULATIONS and GENERAL POLICIES
Introduction
The Gallery Office of the Department of Art and Art History manages and
maintains two MFA graduate galleries and four undergraduate galleries, as well
as ten display cases. The six student galleries are for the primary use of, and
dedicated to, graduating MFA and BFA studio art students, so that they may fulfill
their curricular requirements. This also provides them with the experience they
will need as they look toward life as an exhibiting artist.
Typically these student exhibitions last one week. This document sets out how
and when students at different stages of their academic careers may sign up for
these galleries.
Gallery spaces remaining available following signups by graduating Art MFA and
BFA students may be allocated to other entities, in the following order: Art
Department class exhibitions, Art department students, Art Clubs, and classes
and individual students from the University population at large.
MFA Students
As soon as the graduate student has mounted her/his ATC exhibition and has
been approved by the committee, s/he may sign up for the required graduation
exhibition. Graduate students may sign up for a gallery for the final required MFA
exhibition either one or two semesters in advance. If they sign up in advance,
their exhibitions must be held in either Gallery 2 or 3, the MFA graduate galleries.
If they sign up the semester they will graduate, they may select any available
gallery.
BFA Students
After finishing and filing their paperwork and being approved for graduation by
the main Art office, BFA art students then must come to Gallery office, in person,
to secure and sign the contract for the use of the space; their signature on this
contract indicates that they have read and agree to abide by gallery rules and
regulations. BFA art students sign up for their graduation exhibition through the
main Art office the semester prior to their graduation; e.g., a student approved in
the fall will take the required Art 199 course and will mount his/her BFA exhibition
the following spring semester, just prior to his/her graduation in May.
Art Department class exhibitions
Space permitting, following MFA and BFA art student gallery assignments, one
or two weeks toward the end of the semester are then allocated for Art
Department class exhibitions. Art Department professors are notified of space
and date availability; these galleries are then allocated for class exhibitions on a
first-come/first-serve basis.
General signup - Art Department students and Art Department organizations and
clubs
Signups for galleries by students who are not fulfilling course or degree
requirements are held the second Thursday of the current semester in which the
gallery space is desired. Other than student graduation exhibitions, as noted
above, no gallery spaces will be allocated in advance of the current semester.
General gallery signup – Non-Art Department students, organizations, and
classes
Following the allocation of galleries to the above students and entities, the
galleries are made available to students, organizations, and classes from the
University as a whole. These are available for signup following the second
Thursday of the current semester in which the gallery space is desired, on a firstcome/first-serve basis.
Fees - Art Department
There is a $15 non-refundable use fee and a $50 refundable cleaning deposit for
every individual student exhibition. If it is collaborative exhibition (e.g., two artists
working together) or if it is a situation such as during ATC week when
occasionally two or more students will be required to share a gallery for their
separate exhibitions, each individual student is assessed both the nonrefundable use fee and the refundable cleaning deposit.
Exhibitions from classes, clubs, or organizations do not require a use fee but do
require a $100 refundable cleaning deposit. All galleries must be returned to their
original condition and on time for the cleaning deposit to be returned; compliance
with this requirement will be determined by the student gallery coordinators, and
their decision on this matter is final.
Fees - Non-Art Department
If there is space available beyond Art Department needs, other campus students
and organizations are charged a $50 non-refundable use fee and a $100
refundable cleaning deposit. Note: this fee for general University students and
classes is higher than for Art Department exhibitions because Art funds support
purchasing lights and installation supplies, maintenance, student gallery
assistants, etc. All galleries must be returned to their original condition and on
time for the cleaning deposit to be returned; compliance with this requirement will
be determined by the student gallery coordinators, and their decision on this
matter is final.
General Rules
* No individual may sign up for more than one gallery at a time; however, class
shows may occasionally be allocated two galleries concurrently if required by the
number of students whose work will be presented.
* Anyone desiring a gallery space must come to gallery office in person to secure
that space: no allocations are made by telephone or email.
* Cancellations must occur at least one month in advance of the reserved
exhibition; otherwise, the student runs the risk of losing the deposit.
Display cases
Art building hall cases may be reserved for a two-week period. To reserve a case,
a student or professor must come into the gallery, in person, to secure and sign
the contract for the use of the space; their signature on this contract indicates
that they have read and agree to abide by gallery rules and regulations. There is
a use fee for hall cases and wall spaces of $5 for students and a $25 refundable
cleaning deposit. The fee is waived for faculty members. All cases must be
returned to their original condition and on time for the cleaning deposit to be
returned; compliance with this requirement will be determined by the student
gallery coordinators, and their decision on this matter is final.
Reservations for the use of hallway cases begin with each new semester and are
filled on a first-come/first-serve basis. No more than three cases may be
reserved at any one time.
Cases are available for display of work by all students, class, and organizations.
For further information or questions, please contact the gallery office at
408.924.4327 or [email protected].
Revised Spring 2014