What’s NEW
for 2017
page 1
The Assessment
at a Glance
Grade 9 Assessment of Mathematics
ADMINISTRATION
GUIDE
2017
page 2
Professional
Responsibilities
IMPORTANT DATES
page 3
W I N T ER
S PR I N G
Monday, November 28
to Friday, December 9
Tuesday, April 18
to Friday, April 28
Receive assessment
materials at school.
Wednesday, January 11
to Friday, January 13
Wednesday, May 31
to Friday, June 2
SDC Phase 2:
Verify, using SDC system,
that all student information
is up to date and accurate.
Monday, December 19
to Friday, February 3
Monday, May 8
to Friday, June 23
Verify, using SDC system,
that all materials have
arrived.
Wednesday, January 11
to Friday, January 13
Wednesday, May 31
to Friday, June 2
Download assistive
technology and MP3
audio versions.
Available January 12
Available June 1
Impacts on
Reporting:
What Happens If…?
ADMINISTER
GRADE 9 ASSESSMENT
JANUARY 16–27
JUNE 5–16
pages 15–16
Prepare assessment
materials for return to
EQAO, and delete MP3
audio files.
Immediately after
administration or
no later than
Monday, January 30
Immediately after
administration or
no later than
Monday, June 19
Delete electronic versions
of students’ work.
Friday, September 29
Friday, September 29
Principal’s
Steps
pages 4–7
Teachers’
Steps
SDC Phase 1:
Enter or confirm
information using SDC
system (order special
versions).
pages 8–9
Assessment
Day
Instructions
for Teachers
pages 10–11
Administration Day:
What Happens If…?
pages 12–14
EQAO Information Centre: 1-888-327-7377
What’s NEW for 2017
n instruction for students has been added, at the end of each Question Booklet, to remind them to
A
record all of their multiple-choice answers in the appropriate Answer Booklet. If a teacher is marking the
assessment and notices a student has recorded their answers in the Question Booklet only, the teacher
may supervise the student transcribing their answers into the Answer Booklet, with no additional changes.
■
The following electronic formats will be available this year: Word (.doc), accessible Word, PDF, accessible
PDF and MP3 audio.
■
EQAO will be offering Braille in the following versions: Unified English Braille (UEB) and Nemeth. This is the
last year that Nemeth will be produced.
■
Remember…
✓ ALL school staff involved in the administration must read and adhere to the “Professional Responsibilities
for the Administration of the Grade 9 Assessment” in this guide.
✓ All provisions outlined in the administration and accommodation guides must be adhered to whether the
student is taking the assessment in a paper or an electronic format. No instructional material, including
electronic instructional applications, that facilitate responses to questions or that require internet
connectivity can be used during the assessment. We rely on the professional judgment of educators
to administer the assessments in accordance with EQAO guidelines and to ensure the security and
validity of the assessments.
✓ Students are not required to have an Individual Education Plan (IEP), or a special provision, to have the
questions read to them. Only students who request it should have the questions read to them. Readers
are not permitted to define, translate, explain or review any terms.
✓ All resources listed in this guide are available in the “Educators” section of EQAO’s Web site,
www.eqao.com, unless otherwise noted.
✓ There is a “Student Materials Order Checklist” in the Guide for Accommodations and Special Provisions.
Schools are invited to make copies of this checklist in order to identify special orders prior to entering
them into the Student Data Collection (SDC) system.
✓ Identify students who will write in an alternative location, and, at least six weeks in advance (if possible),
request permission from EQAO for them to do so.
✓ All students working toward a credit in Grade 9 applied or academic mathematics must write the
assessment. This includes adult students and English language learners.
✓ Assessment materials should not be copied in any way or for any reason.
✓ The use of cellphones, audio- or video-recording devices, digital music players or e-mail or text-messaging
devices during the assessment is prohibited.
✓ For ease of use, both Booklet 1s (Question and Answer) are presented as a single document for the audio
version, Braille version and assistive-technology formats (Word, accessible Word, PDF and accessible
PDF). This is also the case for both Booklet 2s (Question and Answer). Students will still receive the
printed booklets as two separate booklets. Although the layout of the printed booklets differs from the
layout of these versions, the content is the same. The assistive-technology formats will be available for
download from the secure site at 9:00 a.m., two days prior to the beginning of the administration period.
All responses will need to be stapled to the inside front cover of the appropriate Answer Booklet
and returned in the Special Versions envelope. All Question Booklets must also be returned, but they
should not be included in this envelope. Please note that although the page numbering may be different
between the PDF version and the printed version, the content is the same in both versions.
Administration Guide: Grade 9 Assessment of Mathematics—2017
1
The Assessment at a Glance
A CT I V I T Y
ES T I MAT ED T I ME
ALLOT T ED T I ME
Booklet 1 (Question and Answer)
■ seven multiple-choice questions
■ four open-response items
■ seven multiple-choice questions
40 minutes
60 minutes
Booklet 2 (Question and Answer)
■ seven multiple-choice questions
■ four open-response items
■ seven multiple-choice questions
40 minutes
60 minutes
Questionnaire (Answer Booklet 2)
10 minutes
10–15 minutes
(approximately)
The Other Guides
The Guide for Accommodations and Special Provisions is a companion document that provides information
about and outlines the required documentation for special provisions for English language learners and
accommodations for students with special education needs and special circumstances.
The Guide for Principals Preparing for the Administration of EQAO Tests is available on the secure section
of EQAO’s Web site (www.eqao.com) under “Student Data Collection System—Resources.”
Participation
All students working toward an academic or applied Grade 9 mathematics credit are required to participate.
All students eligible for the assessment, including English language learners, students with special education
needs and adult students, must be accounted for.
Do NOT include
■
students enrolled in a locally developed Grade 9 mathematics course or a mathematics credit recovery program
OR
■ students enrolled in a co-op course associated with Grade 9 mathematics who have previously passed the
Grade 9 academic or applied mathematics course.
2
Administration Guide: Grade 9 Assessment of Mathematics—2017
Professional Responsibilities for the
Administration of the Grade 9 Assessment
All staff (including scribes and prompters) must read and adhere to the following.
Note: For more detail, please see the full document, also called “Professional Responsibilities for the
Administration of the Grade 9 Assessment of Mathematics,” posted on EQAO’s Web site (www.eqao.com).
Principals will ensure that
■
all eligible students (including those requiring accommodations or special provisions) are accounted for;
■
complete and accurate information on the students is provided to EQAO;
■
appropriate assessment materials have been ordered for all students;
■
all staff involved in the administration have been trained and have read this page;
■
scribes and prompters are aware of their roles and responsibilities;
■
all assessment materials have been received and are kept secure and confidential;
■
■
access to assessment materials occurs only on the morning of the day of administration, except in the case
of staff preparing materials for assistive technology and MP3 audio versions, who may have access to the
electronic versions two days before the assessment period begins; and
any suspected security breach related to the administration of the assessment is reported to EQAO immediately.
Teachers and principals will ensure that
■
no student or teacher assessment packages are opened prior to the start of the first administration session;
■
each student has sufficient writing room to work independently of every other student;
■
scribes and prompters have access to the assessment materials only during the administration;
■
assessment materials are not copied or removed from the assessment room during the administration;
■
all instructional materials related to mathematics in the assessment room are removed or covered;
■
students are supervised at all times during the administration;
■
■
Booklet 1 is completed in one continuous session, as is Booklet 2;
■
during the assessment, students do not receive
– instruction on any question from the assessment once the assessment materials have been opened;
– explanations, definitions, translation or examples of mathematics terminology or
– encouragement or influence to alter or revise their responses;
■
during and after the assessment, student booklets are not copied, darkened or corrected in any way;
■
■
no cellphones, audio- or video-recording devices, digital music players or e-mail or text-messaging devices are
used during the assessment;
the student booklets are not read or reviewed after the assessment is completed, unless they are being marked
in order to contribute to class marks; and
all circumstances that may affect the scoring of a student’s work are documented and reported to EQAO
on the Issues Envelope.
Administration Guide: Grade 9 Assessment of Mathematics—2017
3
Principal’s Steps I Before Administration
STEP
1
✓
❑
Student Data
Collection (SDC)
❑
Security
❑
Administration
Schedule
❑
Alternative
Location
❑
Accommodations
and Special
Provisions
❑
4
ITEM
Meeting
with Staff
D E TAI L S
■
Enter or confirm information using SDC system.
■
Identify secure location for assessment materials.
R ES OU R CES
Secure Web site: SDC
system, A Guide for
Principals Preparing for the
Administration of EQAO
Tests and “Accounting and
Reporting EQAO Results
for Students with Unique or
Special Circumstances”
etermine administration schedule.
D
Determine schedule for students receiving additional
time through accommodation or special provision.
Guide for Accommodations
and Special Provisions
and “The Assessment at a
Glance” section of this guide
Identify students who will write in an alternative
location and, at least six weeks in advance (if
possible), request permission from EQAO for them to
do so.
Secure Web site: “Request
for Approval to Administer
the Assessment at an
Alternative Location” form
Identify support and make arrangements for students
receiving accommodations and/or special provisions.
■ Send letters to adult students or parents of students
receiving accommodations and/or special provisions.
Guide for Accommodations
and Special Provisions
etermine whether some or all components of
D
assessment will be counted for course grades.
■ Review
– “Professional Responsibilities for the Administration
of the Grade 9 Assessment,” and ensure that all
staff, including scribes and prompters, are aware
of their roles and responsibilities;
– accommodations and special provisions and
related arrangements;
– school policy for late students and
– assessment room requirements.
Administration Guide and
Guide for Accommodations
and Special Provisions;
“EQAO’s Video Guide to
Key Test Administration
Procedures” and
“Administration Day: What
Happens If...?” section of
this guide
■
■
■
■
■
Administration Guide: Grade 9 Assessment of Mathematics—2017
Secure Web site: sample
letters
“Research” section of EQAO
Web site: “Counting the
EQAO Grade 9 Mathematics
Assessment for Course
Marks Makes a Difference in
Student Results”
Principal’s Steps I Before Administration (continued)
STEP
2
✓
❑
I T EM
Assessment
Materials
D E TAI L S
■
■
R ES OU R CES
nsure all required materials have been received.
E
Do not open individual student packages.
Secure Web Site: Class
Tracking Sheet (CTS) printed
from SDC system
Packing List (with delivery)
❑
Assistive
Technology
or Audio
❑
Additional
Materials
❑
Secure Storage
of Assessment
Materials
❑
Guides
■
■
■
■
■
or students using MP3 audio or assistiveF
technology formats, download the file in the correct
format from SDC system and load it onto student’s
computer. These files are available at 9:00 a.m. two
days before the assessment period begins. Only
students for whom electronic versions were
ordered may use them.
Guide for Accommodations
and Special Provisions
pdate student information in SDC system.
U
Order additional materials using SDC system.
Secure Web site:
SDC system
Secure Web site:
SDC system
tore assessment materials in secure location until
S
distribution to teachers on morning of assessment.
istribute this guide and Guide for Accommodations
D
and Special Provisions to all teachers administering
assessment.
Administration Guide: Grade 9 Assessment of Mathematics—2017
5
Principal’s Steps I Day of Assessment
✓
ITEM
3
❑
CTS and
Assessment
Packages to
Teachers
4
❑
Receipt of
Assessment
Materials from
Teachers
5
❑
Student
Information
Review
❑
School Files
■
❑
MP3 Audio Files
■
❑
Special
Versions
Envelope
❑
Issues
Envelope
STEP
❑
6
Checking of
Materials
D E TAI L S
R ES OU R CES
rint up-to-date CTS for each assessment room.
P
Distribute assessment materials on morning of
assessment.
■ Resolve package ID problems.
Secure Web site: SDC
system;
“Administration Day:
What Happens If…”
section of this guide
■
■
■
se CTS to check that all materials, including all
U
Question and Answer booklets, have been returned.
heck that student information is complete and
C
accurate.
■ Update information.
■
Secure Web site:
SDC system
Secure Web site:
SDC system
Store for one year:
– Class Teaching Sheets (CTSs);
– documentation for students with accommodations
and/or special provisions and
– assessment room seating plans.
■ Delete electronic files of student work by date
specified on front page of this guide.
Delete all MP3 audio files.
taple all student work to inside front cover
S
of appropriate Answer Booklet, and ensure
last 12 digits of barcode are on each page.
■ Include only special version booklets containing
responses typed on computer.
Guide for Accommodations
and Special Provisions:
“How to Return Computer
Responses to EQAO.”
Include all materials that require EQAO’s attention
(e.g., materials with student ID problems, booklets
with missing pages, notes to EQAO).
■ Provide detailed explanation of each issue on
outside of Issues Envelope.
■ All booklets must be returned (excluding the
plastic bags).
This guide
■
■
■
se packing list to ensure that quantities returned
U
are same as quantities received.
Administration Guide: Grade 9 Assessment of Mathematics—2017
Packing List (with delivery)
Principal’s Steps I Day of Assessment (continued)
STEP
✓
I T EM
D E TAI L S
❑
Packing and
Sealing
of Tote Boxes
❑
Return Labels
■
❑
UPS Pickup
■
R ES OU R CES
ll booklets must be returned (excluding the
A
plastic bags).
■ Include Teacher Questionnaires, Special Versions
Envelopes, Issues Envelopes, all Booklet 1s and
Booklet 2s (i.e., both Question and Answer, used
or unused, including those in teacher packages).
■ Ensure Answer Booklets are not inside Question
Booklets.
■
ffix label, ensuring that ID number on label
A
matches one on tote box.
UPS Return Shipping
Instructions (with delivery)
repare for pickup immediately upon completion
P
of assessment or no later than date stated under
“Important Dates” on cover of this guide.
■ Call 1-800-742-5877 for pickup.
■ Record date and shipment tracking number.
Administration Guide: Grade 9 Assessment of Mathematics—2017
7
Teachers’ Steps
STEP
1
2
3
4
8
✓
I T EM
D E TAI L S
❍
Guides
■
❍
Staff Meeting
■
❍
Informing
of Students
❍
Seating
Plans
5
❍
Preparation of
Assessment
Room
6
❍
Student
Supplies
7
❍
Receipt of
Assessment
Materials
■
■
■
R ES OU R CES
ead this guide and Guide for Accommodations and
R
Special Provisions.
eet with principal and other staff members administering
M
assessment to review roles and responsibilities, and plan
for administration, in-school marking, accommodations
and special provisions.
“Marking the Assessment”
in “Administration Day: What
Happens If...?” section of
this guide
Inform students about assessment (e.g., length, date,
time, layout).
repare seating plans.
P
Ensure students have sufficient room to write
independently of others.
emove all instructional materials about mathematics.
R
Set up room to ensure students will work independently.
■ Post “Key Words” and “Formula Sheets” (both available
at www.eqao.com) if desired.
■
■
nting
Refer to the “Cou
9
e
ad
Gr
AO
EQ
the
ssment
se
Mathematics As
Makes
ks
ar
M
for Course
ent
ud
St
in
ce
en
a Differ
e
th
in
Results” bulletin
the
of
ion
ct
“Research” se
e.
sit
EQAO Web
nsure each student has pencil, eraser, ruler and scientific
E
or graphing calculator with or without computer algebra
systems. Students using programmable calculators must
delete all programs before and after assessment.
■ Advise students to record all answers in pencil as
responses using highlighter may not be detected when
the booklets are read or scanned for scoring.
■ Ensure manipulatives are available. During assessment,
students may choose ones they would like to use.
Electronic manipulatives, which do not facilitate responses
to questions and do not require internet connectivity, are
permitted as long as students only have access to these
manipulatives. Manipulatives that are instructional in nature
(e.g., contain a glossary, lessons or definitions)
are not permitted.
■
o not open individual student or teacher packages.
D
Check that number of student packages matches number
of students listed on CTS.
■ Check that you have received teacher’s package (first one
listed on CTS).
■
■
Administration Guide: Grade 9 Assessment of Mathematics—2017
“Administration Day: What
Happens If...?” section of
this guide
Teachers’ Steps (continued)
STEP
✓
I T EM
D E TAI L S
R ES OU R CES
8
❍
Assessment
Administration
9
❍
Teacher
Questionnaire
10
❍
Collection
of Materials
and Deletion
of MP3 Audio
Files
ollect all student Question and Answer booklets and
C
unused student packages (excluding the packaging
plastic bags).
■ Ensure Answer Booklets are not inside Question Booklets.
■ Delete all MP3 audio files.
11
❍
Issues
■
12
❍
Special
Versions
13
❍
Return of
Materials
to Principal
ollow “Assessment Day Instructions for Teachers.”
F
Circulate, and continuously monitor students.
■ Ensure students do not use electronic devices other
than permitted electronic manipulatives and calculators
(e.g., cellphones) during the assessment.
■
■
“Assessment Day Instructions
for Teachers” and “Impacts on
Reporting: What Happens If...?”
section of this guide
omplete questionnaire.
C
If you are teaching both applied and academic courses,
complete only one questionnaire for type of course that
includes majority of your students.
■ For confidentiality, completed questionnaires may be
placed in sealed envelope labelled “Teacher Questionnaire.”
■
■
■
rovide principal with written explanation of any issues
P
(e.g., missing pages, student package ID problems,
notes to EQAO and booklets involved). These booklets
will be returned in the issues envelope.
taple all student work to inside front cover of
S
appropriate Answer Booklet.
■ Provide principal with all special version Answer
booklets, containing responses typed on computer,
for return in the Special Versions envelope. Question
booklets must also be returned, but not in the envelope.
■
■
Guide for Accommodations
and Special Provisions: “How
to Return Computer Responses
to EQAO.”
eturn all materials to principal (CTS, all Question and
R
Answer booklets, Teacher Questionnaires, all teacher
booklets, all unused assessment materials and all special
versions and issues).
Administration Guide: Grade 9 Assessment of Mathematics—2017
9
✂
Assessment Day Instructions for Teachers
B OOK L ET 1 (Day 1)
✓
❑
I T EM
Use CTS to
distribute
packages
to students
D E TAI L S
■
R ES OU R CES
nsure final 12 digits of package ID match those
E
on CTS.
Do not change the barcode or digits on this document.
821 11201 00 555555
mident
❑
Ask students
to check
materials
in their
package
❑
Read script
to students
Page 12 of
this guide
09
01
s work
If a student begin
package,
in the incorrect
ld continue
ou
the student sh
e for the
ag
ck
using the pa
. Notify
entire assessment
update
the principal to
after the
the SDC system
.
assessment
50
grade class student
nsure package contains Question Booklet 1,
E
Question Booklet 2, Answer Booklet 1,
Answer Booklet 2 and Formula Sheet.
■ Ask students to check that final 12 digits match
in each booklet.
■
Script:
Put Question Booklet 2 and Answer Booklet 2
in the envelope.
Follow along as I read the instructions and
directions for both Booklet 1s. [Teacher:
From your copies of the Question and
Answer booklets, read the instructions and
the “Directions” on the covers.]
Use a pencil to complete the whole assessment
as answers written using highlighter may not be
detected when scored.
Page 13 of
this guide
students
French Immersion
ics in
at
em
th
studying ma
e
th
ite
wr
ll
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French
glishEn
r
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nt
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language studen
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ng
/E
ch
en
and Fr
ematics
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of
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rie
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ided.
ov
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llphones,
Ensure that no ce
ording
ec
-r
eo
audio - or vid
sic
mu
l
ita
dig
devices,
il or textplayers or e-ma
are used
es
messaging devic
nt.
me
ss
se
as
during the
ents
Remind the stud
is left.
s
te
when 15 minu
Once the assessment begins, I will not be
able to answer your questions.
You have 60 minutes to complete Booklet 1.
Start Booklet 1.
Announce
the end of
assessment
time
❑
Collection
of materials
10
■
After 60 minutes, announce end of assessment time.
ollect all Booklet 1s (both Question and Answer).
C
Have students place Formula Sheet in envelope
with Booklet 2s.
■ Collect envelopes for redistribution on Day 2.
■
■
Administration Guide: Grade 9 Assessment of Mathematics—2017
✂
❑
e recording
Ensure students ar
s in
er
sw
all of their an
nt recorded
de
stu
a
If
.
answers
their multiple-choice
only,
in
nt as they
supervise the stude
ers into
sw
an
eir
th
transcribe
.
the
✂
Assessment Day Instructions for Teachers (continued)
B OOK L ET 2 (Day 2)
✓
IT EM
❑
Read script
to students
D E TAI L S
R ES OU R CES
ls
Place all materia
attention
’s
AO
EQ
ng
iri
qu
re
lope.
ve
En
es
in the Issu
Script:
Remove Question Booklet 2, Answer Booklet 2
and the Formula Sheet from your envelope.
Follow along as I read the instructions and
directions for Booklet 2. [Teacher: From your
copies of the Question and Answer booklets,
read the instructions and the “Directions”]
ents
Remind the stud
is left.
s
te
nu
mi
15
when
Once the assessment begins, I will not be
able to answer your questions.
ses typed
Place only respon
the
in
er
ut
on a comp
velope.
En
s
ion
rs
Ve
Special
You have 60 minutes to complete Booklet 2.
This does not include time for the Student
Questionnaire at the end of Answer Booklet 2.
I will tell you when to start the questionnaire.
✂
Start Booklet 2.
❑
Announce
the end of
assessment
time
❑
Complete
Student
Questionnaire
❑
Update
seating plan
❑
Verify
collection
of all student
materials
❑
Marking of
assessment
■
After 60 minutes, announce end of assessment time.
e recording
Ensure students ar
s in Answer
all of their answer
dent recorded
stu
Booklet 2 . If a
answers
ice
ho
-c
ple
their multi
2 only,
in Question Booklet
as they
nt
supervise the stude
s into
er
sw
an
transcribe their
.
2
let
ok
Bo
the Answer
ave students complete questionnaire if time permits,
H
or allow students to complete questionnaire next day.
■ Upon completion, collect both Booklet 2s
(both Question and Answer).
■
■
Provide final seating plan to principal.
se CTS to ensure that all four booklets
U
for each student (used or unused) have been collected.
■ Formula Sheets do not need to be returned to EQAO.
■ Ensure Answer Booklets are not inside Question Booklets.
■
If all or some components of assessment will be
marked, store materials in secure place in school
and return them to principal as soon as marking
is completed and prior to end of administration
period.
■ Provide all assessment materials to principal,
including all teacher booklets.
■
Review
Guide for
Accommodations
and Special
Provisions
g
Refer to “Markin
in
”
nt
me
ss
se
the As
y:
Da
n
tio
ra
st
ini
dm
“A
”
..?
If.
s
What Happen
.
ide
gu
is
th
section of
Administration Guide: Grade 9 Assessment of Mathematics—2017
11
Administration Day: What Happens If…?
CATEG O RY
I S SUE
S OLU T I ON
R E SO URCE S
Missing Package
or New Student
no materials
Order using SDC system or call
EQAO (1-888-327-7377) if urgent.
Do not photocopy another student’s package.
Secure Web
site: SDC
System
Absence
student is absent
Have student complete assessment upon his or her
return if possible during the administration period and
while all assessment booklets are in school.
“Policies and
Procedures”
student will be away
from the school
due to extenuating
circumstances (e.g.,
national tournament)
Six weeks prior to assessment (if possible),
request permission using form “Request for Approval
to Administer the Assessment at an Alternative
Location,” available on secure Web site.
teacher is absent
Another teacher, supervised by principal, may
administer assessment. This teacher must be familiar
with administration procedures and must follow them.
Lateness
student is late
Have student begin when he or she arrives. If possible,
allow late student the full time allotted to write each
booklet.
Package ID
Number Issues
Do not change the barcode or digits on this document.
821 11201 00 555555
mident
all materials in
student’s package
do not have same
final 12 digits
12
09
01
50
grade class student
Continue to use package and place all of student’s
work in Issues Envelope. On outside of envelope,
document issue.
Administration Guide: Grade 9 Assessment of Mathematics—2017
Administration Day: What Happens If…? (continued)
CATEG O RY
I S SUE
Package ID
Number Issues
(continued)
booklets not
distributed according
to CTS (students
received wrong
packages)
S OLU T I ON
R ESO URCE S
Have students continue working in package
they received.
If students have begun test, do not switch
packages and do not change barcodes or digits
on any document. Instead, do following:
– If mix-up involves one or more pairs of students,
use “Switch Packages” task button in SDC system
to switch package IDs between students. Do not
include packages with IDs corrected in this manner
in Issues Envelope.
– If mix-up involves many students, print CTS,
write by hand final 12 digits of ID of package
each student actually used, call EQAO to
communicate changes that need to be made,
fax CTS to 416-325-6622, and place all student
materials and copy of faxed CTS in Issues Envelope.
Secure Web
site: SDC
system and
A Guide for
Principals
Preparing
for the
Administration
of EQAO Tests
Note: Review Preliminary Student Summary during
posting period.
Booklet
Issues
student package is
incomplete
Use package of absent student and update
SDC system using “Switch Packages” task
button, or contact EQAO to describe problem
and request materials.
Secure Web
site: SDC
system
some students’
questions are different
Have student complete all work in his or her booklet.
“EQAO
Policies and
Procedures”
Note: There are different versions of assessment, as
field-test items are embedded in booklets. The fieldtest questions are not included in students’ scores.
Emergency
booklet and assistive
technology versions do
not match for student
Ensure package and material type provided to student
match CTS. If student has already begun test and
required assistive technology version was not ordered,
have student continue using booklets. Ensure final
12 digits of package ID are included on each page
of computer-printed responses. Place all student
materials in Issues Envelope.
fire alarm or other
school emergency
Tell students to leave assessment materials on their
desk and to exit immediately according to the school’s
emergency exit plan. When students return, instruct
them to return to assessment. Monitor students at all
times.
“Policies and
Procedures”
Administration Guide: Grade 9 Assessment of Mathematics—2017
13
Administration Day: What Happens If…? (continued)
CATEG O RY
I S SUE
SOLU T I ON
Student
Responses
student responds in
language other than
English
Portion of response not in English will not be scored.
French Immersion students studying mathematics
in French will write assessment for English-language
students, in English. English/French and French/
English glossaries of mathematics terms will be
provided.
student uses offensive
language
Pages with offensive language may not be scored.
Principal will be notified.
Multiple-choice
answers in
Question
Booklet only
Answers should be
in the appropriate
Answer Booklet
Supervise the student as they transcribe their answers
for multiple-choice questions into the appropriate
Answer Booklet from the Question Booklet. No other
changes may be made to questions.
Marking the
Assessment
school plans to
count components of
assessment as part of
students’ final class
marks in mathematics
All or some of components of assessment may be
marked on completion of assessment and prior to return
of the materials to EQAO.
■ Marks may be used only according to Ministry of
Education guidelines.
■ Marking methodology is a school or board decision.
■ Assessment booklets must not be removed from school.
■ Marks must not be made on students’ work.
■ Student work must not be copied.
■ All materials in teacher package must be returned to
EQAO with rest of assessment material.
■ Any materials generated during marking that include
references to content of questions must be returned to
EQAO.
Computer
Problem
student responses
not saved or computer
crashes
print issues (font size,
overprinting, etc.)
14
R E SO URCE S
Contact your IT department.
Ask students to save their work frequently to avoid
this issue.
■ Place student materials in Issues Envelope.
■ Student cannot redo work that has been lost.
Guide for
Accommodations
and Special
Provisions
Print one page at a time.
Cut and paste student responses into word processor.
■ Request support from your IT department.
IT department
■
■
■
■
Administration Guide: Grade 9 Assessment of Mathematics—2017
Impacts on Reporting: What Happens If…? (continued)
TH E I S S U E
P OS SI B L E I M PAC T
ACT I ON T O B E TAK EN
Booklets not
distributed
according to Class
Tracking Sheet
Scores will be reported
according to distribution
on CTS.
If students have begun test, do not switch packages and do not
change barcodes or digits on any document.
If mix-up involves one or more pairs of students, use “Switch
Packages” task button in SDC system to switch package IDs
between students. Do not include packages with IDs corrected
in this manner in Issues Envelope.
(students received
wrong booklet)
Package ID
numbers on
barcode have been
changed
Barcode will override
hand-written number
change.
If mix-up involves many students, print CTS, write by hand final
12 digits of ID of package each student actually used, call EQAO
to communicate changes that need to be made, fax CTS to
416-325-6622, and place all student materials and copy of faxed
CTS in the Issues Envelope.
Note: Review Preliminary Student Summary during posting period.
Computer printouts
not stapled into
booklet
Work may be scored
incomplete or may not
receive any score.
Staple pages to inside front cover of appropriate booklet, and place
booklets in Special Versions Envelope.
Administration steps
not followed
Scores may be withheld.
EQAO may request
information from school
or school board as part of
decision making.
Place all booklets in Issues Envelope, and note issue on front
of envelope.
Scribe or prompter
does not follow
instructions and/or
provides hints
to students
Scribe does not write
down exact words of
student
Student uses
dictionary
Student uses
cellphone or other
electronic device
Administration Guide: Grade 9 Assessment of Mathematics—2017
15
Impacts on Reporting: What Happens If…? (continued)
TH E I S S U E
P OS SI B L E I M PAC T
ACT I ON T O B E TAK EN
Students copy
from one another
Scores may be withheld.
EQAO may request
information from school
or school board as part
of decision making.
Place all booklets in Issues Envelope, and note issue on front
of envelope.
Student’s work
includes offensive
content
Scores may be withheld.
Information about offensive
content will be sent
to attention of school
principal.
Student responds
in language other
than English
Portion of response not in
English will not be scored.
16
Administration Guide: Grade 9 Assessment of Mathematics—2017
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