ISHSonlinesubmissionprocedures
ContributionstoISHSSymposiashouldbesubmittedonline,usingtheISHSOnlineSubmissiontool.
ForISHSsymposiadetailscheckouttheISHSCalendarofEventspagehttp://www.ishs.org/calendar
TheweblinktotheISHSOnlineSubmissiontoolforaparticularsymposiumwillbemadeavailablebytheconvenerof
thesymposium.Toensureatimelypublicationitisessentialtorespectthedeadlinesforsubmission.Theonlinetool
wouldnotacceptyoursubmissionanymoreafteradeadlinehaspassed.
Checkthesymposiumdetailsfortheexacttiminganddeadlines;contacttheconvenerifyouhavefurtherquestions.
Thesubmissionworkflowconsistsoftwosequentialstages:1.theabstractsubmission,followedby2.thefulltext
papersubmission&review/assessment(stage2.onlypresentincaseabstracthadbeenacceptedinstage1.)
Forbothabstractsandfulltextmanuscripts:submitwellinadvanceofthedeadlinesinordertopreventlastͲminute
rushandtheriskofnotmeetingthedeadlines.
RunningaserviceforsubmittingabstractsandreviewingpaperscomesatacosttoISHS;consequentlyasubmission
chargeapplieswhichpartiallycoverstheexpensesforreview,infrastructureoverhead,hard/softwaremaintenance,
etc.ThischargeisdueuponsubmissionofanabstractandequalsthecostofISHSmembership.
x
IfyouareamemberinISHS,thesubmissionchargeiswaivedaspartofyourmembershipbenefits.Priorto
initiatingthesubmissionprocessensurethatyouraddressandcontactdetailsareupͲtoͲdate.Ifnecessary
updateorrenewyourISHSmembershipfirst.Checkyourmembershiphere:
http://www.actahort.org/members/showpdf
x Ifnot,proceedtohttp://www.actahort.org/members/newmemberfirstandpaytoactivateyouruseraccount
priortosubmittinganabstract.
Itisessentialthatyouremailaddressiscorrect,validandacceptingemailmessagesfromISHS–anyfurther
notificationsregardingthesubmissionprocessandacceptance/rejectionwillbesenttoyouremailaddress.
Eachstepinthesubmissionprocesswillbeconfirmedtoyoubymeansofanemailnotificationwithfurther
instructionsordetails.
Itisyourresponsibilitytoensureyoureceiveemailnotificationssenttoyouremailaddress.Ifyoudonotreceive
messagesproperly,checkyourspamfolderandspamfilteroraddISHStothelistoftrustedsenders(whitelist).
Oncetheabstracthasbeenacceptedforpresentation[eitherasanoralͲorposterpresentation]youshouldregister
forthesymposiumandsubmitafulltextforpublication.
SymposiumproceedingswillbepublishedasavolumeintheseriesofActaHorticulturae.
Failuretoregisterforthemeetingwillresultinyourabstractbeingwithdrawnfromtheprogram.
Authorswhodidnotsubmitapapermayberefusedthefloortopresent;postersmayberefusedfordisplay.
,QWHUQDWLRQDO6RFLHW\IRU+RUWLFXOWXUDO6FLHQFH±6RFLpWp,QWHUQDWLRQDOHGHOD6FLHQFH+RUWLFROH
,6+66HFUHWDULDW±32%R[±/HXYHQ±%HOJLXP
SKRQH²ID[²HPDLOLQIR#LVKVRUJ±ZZZLVKVRUJ±ZZZDFWDKRUWRUJ
1.Authors:AbstractSubmission
AlinktotheISHSOnlineSubmissionpageforthesymposiumyouwanttosubmittoshouldbeavailableinthe
symposiumwebsiteorintheISHSCalendarofEventsathttp://www.ishs.org/calendar
Whenpromptedtologin–signinwithyourISHSmembershipaccountdetailstoarriveinthefirstscreen:
1.Abstractdetails
Fillouttheabstractdetails;requiredinformationincludes
1. Titleofyourabstract.
Donotusealluppercasetoenterthetitleofyourabstract.
2. Selectthemethodofpreferenceforyourpresentation:oral,posterornopreference.
TheEditorialCommitteereservestherighttodecideonthefinalpresentationmethod:oralorposter.
3. Entertheabstract:nomorethan300words–trytouseplaintextonlyandkeepformattingtoaminimum.
Donotenterauthordetailsintheabstractfield!Authordetailsshouldbeenteredinthenextstage.
4. Providerelevantkeywords.
CarefullyconsiderthekeywordstouseͲdonotsimplyrepeatwordsfromtheabstracttitleonly.
CommaͲseparatekeywords.
5. Ifatallrequiredyoumayaddsomeadditionalnotesorremarkstotheconvener.
Inmostcasesthereisnoneedforcomments,justleavethisfieldempty.
Whenreadyproceedtothenextstep
2.Reviewtheabstractinformationyouentered
ReviewtheinformationenteredͲusethe“Editabstract”buttontoreturntothepreviousentryformand
update/changeyourabstractdetailsifrequired.Repeatprocessuntilyouaresatisfiedwiththecontent.
Whenready:proceedtothenextsteptoenterthe“listofauthors”
3.ListofAuthors
1. Youmayedityouraddressdetailsinyourcapacityaspresentingauthor.Theaddresschangesyouenterhere
wouldexclusivelybeusedinrelationtothisparticularsubmission.Thechangesyoumakeheredonotaffect
yourISHSmembershipaccount.Thisistoallowusingaspecificaddressinrelationtoaparticularpaper,e.g.in
viewofafundingagencyrequirementetc.
2. YoumayaddasmanycoͲauthorsasrequired–confirmentrybyproceedingto“nextstep”:
Fieldsmarkedwith*arerequired.
3. Inordertoaccommodatelongaddressentriestherearetwoextraaddresslineswhichareoptional(leave
thoseemptyifnotrequired,donotduplicatethefirstaddresslineintheoptionaladdresslines).
Doublechecktheaddressdetail:inparticularmakesuretheemailaddressofcoͲauthorsisvalidbecausethis
willbecriticalfurtherdownthesubmission/reviewprocess.
TopreventconfusionitisadvisedthatyouinformeachcoͲauthorpriortosubmittingtheabstract.
Toview/managethelistofauthorsatanytimeusethe‘listofauthors’button.
Optionstomanagetheauthorlistinclude(foreachauthorentryinthelist):
1. RemoveacoͲauthorfromthelist
2. Changeaddress
3. ChangetoPresentingAuthor
Inadditionthesubmissiontoolprovidesforanoptiontosendemailtoeachauthoraswellastochangetheorderof
theauthors.
Whenreadyproceedtothenextstep:Preview/Submit
4.Finalpreviewandconfirmabstractsubmission
ThePreview/Submitpageisthefinalstepbeforeactuallysubmittingyourabstracttothesymposium.
Ensurethatallinformationiscorrect.Atthisstageyoumaystillreturntothepreviouspagesandcorrect/updateany
details.
Ifyouarereadytocompletethesubmissionandsubmittheabstractjustticktheconfirmationboxandhitthe
“submitabstracttoconvener”buttontoconfirmthesubmissionoftheabstract.
Beawarethataftercompletingthesubmissionyouwon’tbeabletochange/updatetheabstractanymore.
Aconfirmationofreceiptwillbesenttoyouremailaddressinduecourse.Dependingonthewebserverloadata
particulartimeitmaytakeuptoonehourfortheconfirmationmessagetoarrive.
Theconfirmationofreceiptisnotaproofofacceptance/rejection.Seebelow.
Whathappensnext?
Convenerofthesymposiumwillnowevaluateyourabstract.
Consequentlyanotificationofacceptance/rejectionoftheabstractwillbesenttoyouviaeͲmail.Optionsinclude:
1. Accept–yourabstracthasbeenaccepted,youareinvitedtoproceedtothenextstepi.e.submityourfulltext
article.
2. Reject–yourabstracthasnotbeenaccepted.Convenerwouldprovideyouwithmoredetailsonthereason
fornotacceptingyourabstract.Thisdecisionisfinalandclosesthesubmissionprocedure.Shouldyouwantto
submitanotherabstract,youwillneedtostartanewsubmissionagain.
3. Requestyoutoupdate/changeandreͲsubmit.Yourabstractwasnotacceptedassuchbutconvenerdecided
toletyourevisetheabstractandreͲsubmitarevisedversionoftheabstractforevaluationagain.Thismeans
thatthesubmissionprocesshasnotbeenclosedandyoushouldsubmittherevisedversioninthecurrent
submissionsession(alinkisavailableintheconfirmationemailyoureceived)withintheregulardeadline.
2.Authors:fulltextarticlesubmission
Themomentyoureceiveanotificationofacceptanceforyourabstractyouareinvitedtosubmityourfulltextpaper.
Inordertosubmityourfulltextusethelinkinthenotificationemailandsigninwhenprompted.
Afterloginproceedto“editexistingarticles”toaccessandedityourprevioussubmission(s).
Meanwhilethestatusofyoursubmissionwillhavechangedinto“abstractaccepted–submitfulltext”:
FilesinordertobeacceptedshouldbeintheMSWord.docor.docxfileformat.
Usethelink“Uploadfulltext”tolocatethefulltextarticlefileandupload.
Thedescriptionofthefilefieldisalreadyfilledout–itisrecommendedtokeepthesuggesteddescriptionasͲis.
Remarksfield:inmostcasesthisfieldmaybeleftempty!
Confirmthefulltextfileuploadwiththebutton‘uploadfile’.
Thesubmissionofthefulltextarticlewillbeconfirmedinanextscreenwithalinktodownloadthefileallowingyouto
doublechecktheupload.
Afteryousuccessfullysubmittedthefulltexttheeditorwillassignyourpapertoareviewerforyourfulltextarticleto
beassessedonitsscientificvalue.Youwillbeinformedontheoutcomeoftheprocessinduecourse.Pleaseallow
sufficienttimeforreviewing.
Meanwhilethestatusofyourpaperhasbeensetto:fulltextreceived–awaitreview
Note:Inordertomakethereviewprocessefficientandtransparent,authors,editorsandreviewersshouldusethe
MSWordreviewfeaturesforkeepingtrackofchangesandortoinsertcomments.
AshortvideoonthetrackchangesfeatureinMSWordishere:http://www.youtube.com/watch?v=5_knruAysnA
AshortvideooncommentinginMSWordcanbefoundhere:http://www.youtube.com/watch?v=agͲjZot8pRc
3.Authors:receivingreviewerfeedback
Basedontheoutcomeofthereviewyourpaperitistheeditorofthesymposiumwhowilltakeadecisionwhichmay
eitherbe:
x accepted
x rejected
x editormaysuggestyoutomakechangesfirstandtosubmitarevisedversionofyourpaperagain
x Incaseyourpaperwasacceptedyouwillreceiveapositiveconfirmationandyoudonotneedtotakefurther
action.YourpaperwillbepreparedforpublicationinActaHorticulturae.
x Incaseyourpaperwasrejecteditmostlikelydidnotmeetthequalitystandardssetforthbytheeditorial
committeeforpublicationinActaHorticulturae.Inthiscaseyouwouldreceivemoredetailsastowhyyourpaper
wasnotconsideredforpublication.Thedecisionisfinalandendsthesubmission/reviewofyourpaper.
x Incasetheeditorwouldwanttoreceivearevisedversionofyourarticlefirst,theeditorwouldchangethestatus
ofyourarticlesubmissionto‘fulltext–changesrequired’.Changingthestatusofyourpaperto‘changesrequired’
wouldbeconfirmedtoyouwithaninvitationtosubmitanewrevisedversionofyourpaperagain.Todosoplease
signintotheonlinearticlesubmissionsystemusingthelinkwhichyoucanfindintheemailnotification,download
thefilewithreviewer/editorcommentsanduploadarevisedversionofyourpaperagain.Uponreceipt,your
revisedpaperwillbeconsideredbytheeditoragain.Youwillbekeptinformedontheoutcomeofthereview.
4.Authors:Uploadingarevisedpaper(fulltext–changesrequired)
Aspartofthereviewprocessyoumayreceiveanotificationinvitingyoutosubmitarevisedversionofyourpaper.To
accessyoursubmissionusethelinkinthenotificationemailmessage,signinwhenpromptedandusethe“edit
existingarticles”link.
InthenextscreenproceedtoUploadnewfulltext:
Nextyoumaybothaccessanddownloadthelatestannotatedversion(s)ofyoursubmission(e.g.withreviewer
comments)(1)anduploadyourrevisedpaper(2)andconfirmwiththeuploadfile/changestatusbutton(3)
Thesubmissionoftherevisedfulltextarticlewillbeconfirmedinanextscreen.
Afteryousuccessfullysubmittedtherevisedfulltextthereviewerassignedtoyourpaperwillcontinuethereviewtask.
Youwillbeinformedontheoutcomeofthereviewinduecourse.Pleaseallowsufficienttimeforreviewing.
Untilreviewerresumesthereviewofyourrevisedpaperthestatusremainsfulltext–changesrequired(requestby
convener);meanwhileyoumaysubmitfurtherrevisionsatyourowndiscretionifrequired.