AFFILIATE SPECIFICATION FORM
CATERING SALES MANAGER:
Choose an item.
CONVENTION NAME:
CONVENTION DATES:
Click here to enter a date.
TO
Click here to enter a date.
CLIENT NAME & TITLE:
COMPANY NAME & ADDRESS:
PHONE NUMBER:
EMAIL ADDRESS:
ON-SITE CONTACT NAME AND NUMBER:
HOTEL READER BOARD – POST FUNCTION NAME AS:
(24 characters available including spaces – write N/A if you do not want the function posted)
MEETING INFORMATION
DATE OF FUNCTION:
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START AND END TIME:
ESTIMATED NUMBER OF PEOPLE:
MEETING ROOM OR SUITE ASSIGNED:
SETUP REQUIREMENTS
SETUP STYLE:
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PLEASE MARK ALL THAT APPLY:
Head Table – For How Many and Where?
Podium
Flipchart with Markers ($40++ each) – How Many?
Easels ($15++ each) – How Many?
Full Meeting Set (Pads & Pens at each place setting)
Swan & Dolphin Affiliate Specification Form, 7/29/2017 - Page 1 of 3
Water Service: (check one)
Water Station in Rear of Room @ $50++ per every 5 Gallons
Liter Bottles of Evian on Tables @ $7.95++ each (1 Bottle for every 4 people)
ADDITIONAL SETUP REQUIREMENTS:
INTERNET
Please fill out “NETWORK ORDER FORM” that can be found on our website:
http://www.swandolphinmeetings.com/cateringaffiliates/network.pdf
PHONE LINES/POLYCOM
Please fill out “TELEPHONE ORDER FORM” that can be found on our website:
http://www.swandolphinmeetings.com/cateringaffiliates/telephone.pdf
POWER STRIPS/EXTENSION CORDS AND OTHER ELECTRICAL NEEDS
ELECTRICAL REQUIREMENTS:
GES (Global Experience Specialists) will be your primary contact for all electrical needs.
For orders, pricing and quotes, please call 407-934-4229. Once you have finalized your selections,
please include them in the space provided above, or write “N/A”
AUDIO-VISUAL
AUDIO-VISUAL REQUIREMENTS:
PSAV (Presentation Services Audio Visual) will be your primary contact for all your audio-visual needs.
For AV orders, pricing or quotes, please call 407-939-5797. Once you have finalized your selections,
please include them in the space provided above, or write “N/A”
FOOD & BEVERAGE
FOOD & BEVERAGE REQUIREMENTS:
Please include additional pages if needed.
To View our Banquet Menus go to: www.swandolphinmeetings.com/cateringaffiliates
Use the Banquet Menus for functions in banquet space or use the Hospitality Menus for functions in a
suite or guest room
BILLING:
METHOD OF PAYMENT: Choose an item.
**Credit Card Payments Please Review the following information:
Credit Card security is very important to the Swan and Dolphin Resort. Accordingly, we have a secured
website to transmit payment information, in a more protected manner. An email will be sent to the
person specified below to submit the credit card information. This email will contain a step by step
procedure that directs them through the process. The email received will come from the address
[email protected]
Swan & Dolphin Affiliate Specification Form, 7/29/2017 - Page 2 of 3
CONTACT INFORMATION OF THE PERSON TO SUBMIT CREDIT CARD INFORMATION:
Name:
Email Address:
A finalized statement/invoice will be sent within 10 days of the program’s completion.
If you have any questions regarding billing, please contact our Group Billing Inquiry Line at
407-934-4215.
SIGNATURE or NAME OF THE PERSON FILLING OUT THIS FORM:
TODAY’S DATE: Click here to enter a date.
Please fill out this form for each event you will have and email or fax a copy of this form to your Catering
Manager – contact information provided at the beginning of this form.
Swan & Dolphin Affiliate Specification Form, 7/29/2017 - Page 3 of 3