D5 - Te Tarai Vaka Cook Islands
Terms of Reference: [Activity Title]
Draft DATE
Prepared by: Name & Postion
Ministry
About this document
This document specifies the terms of reference for name of project
Goals and Outcomes
What are the short, medium and long term goals and outcomes of the Terms of Reference? You will
need to complete goals and outcomes separately. This should be specific to the phase of the project
and may only require short term specific goals and outcomes in smaller TA’s.
Below is a example for a long term project.
The Goals of the Cook Islands Tourism Investment Strategy are to;
Provide recommendation on sustainable tourism indicators required to formulate a robust criteria for
new investment. This will become a core part of the investment strategy
Identify viable tourism investment opportunities for both new investment and reinvestment, which is
to include its capital outlay and prioritisation in the order of meeting the destination’s needs
Develop a Cook Islands Tourism Prospectus document, that becomes the selling tool for sales
missions to investor groups or private (one on one) investor meetings
Facilitate the streamlining of Government investment processes and identifying of Government
investment incentives, which will form an integral part of the Cook Islands Tourism Prospectus
document
The Outcomes of the Cook Islands Tourism Investment Strategy is to;
Grow quality and viable tourism investment that will benefit the economic development of the Cook
Islands, within the means of the sustainable tourism platform identified
Position the future growth of the tourism sector in a way that is economically viable, environmentally
sustainable and culturally acceptable
Strengthen the product offering in the accommodation sector that can assist Government strategies
such as the airline underwrite programme for long haul route development
Sharpen the competitiveness of the Cook Islands against other competing destinations
D5 - Te Tarai Vaka Cook Islands Activity Terms of Reference Template
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Outputs
Please complete this output table with careful attention on tasks and where applicable, due dates.
Note that due dates may be left until consulting with the preferred supplier as needed.
Example below
No. Output
Inputs/tasks
Due date
1
Government consultation and endorsement by
Cabinet
Consultation between MFEM,
BTIB and Tourism on the
Investment Strategy elements
of investment policy and
Government incentives
28 Feb 16
2
Completion of the Request for Proposals (RFP)
on the Cook Islands Tourism Investment
Strategy
Completion of the RFP
document in consultation with
MFEM, BTIB and Tourism
15 Mar 16
3
Cook Islands Tourism Investment Strategy
Complete a tender process,
appoint the contractor and
complete the Investment
Strategy based on the
objectives of this TOP
31 May 16
4
Cook Islands Tourism Investment Prospectus
Produce the Cook Islands
Tourism Investment
Prospectus as the selling tool
for the investing in the Cook
Islands
30 June 16
Methodology
Example 1
Proposers are invited to submit their own methodology for the achievement of the goal, outcomes and
outputs. This should not exceed 5 pages.
Example 2
It is expected that the successful supplier will have representatives in Rarotonga throughout the
assignment. The supplier will be hosted by Office. An outline of proposed methodology should be
included in the proposal by the supplier in response to this Terms of Reference.
All existing documentation will be made available to the supplier during the tenure of the assignment.
Example 3
The Project Manager is free to submit their own project management methodology, but will be
required to abide by the Cook Islands Government Public Sector Code of Conduct in particular to
carry out their duties in a professional, transparent, participatory and culturally appropriate way. In
addition, they must also operate in accordance with all Cook Islands law, regulations and procedures,
particularly the:
 Cook Islands Government Financial Policy and Procedures Manual
 Te Tarai Vaka project management cycle.
 the Cook Island Environment Act 2003 and all subsequent amendments
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Team Composition
This section is optional; delete if not applicable. The table below shows an example of the proposed
composition of the team providing services.
Role
Knowledge , skills and experience
Ministry of Finance & Economic
Management
Implementing Agency with fiduciary responsibility to donor
Ministry of Marine Resources
Executing Agency charged with management oversight of Lagoon
Clean Up with direct reporting by the Project Manager to MMR
Manihiki Island Goverment
Collaborate with MMR and the Project Manager in community
awareness and buy in to lagoon waste disposal and removal
Support in implementation of the project
Supplier Lagoon Clean Up
Directly for lagoon waste disposal and removal.
Responsibilities as per contract requirements
Performance Standards
Quality standards that apply
Outline the quality standards which apply to the project.
How quality standards will be measured, when and by whom
Outline how quality will be measured, when and by who
Background
Brief history of the programme/activity
Provide a brief background of the activity in this section. Outline how the project came about and
what it is linked to.
Relevant reports/documentation
Outline the documents which provide relevant background to the project. Please ensure these
documents are available to the public and do not contradict any services sought.
Other related activities and/or donor engagements
Outline any donor requirements or other related activities
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Issues, risks or constraints
Identify the issues, risks and constraints of the project.
Example
Issues
Out dated accommodation in the Cook Islands
Inability to meet the accommodation needs (quality & type) of the market demographics and
psychographics
Sustainable Tourism policies are not integrated into tourism investment and development
Risks
Deterioration of accommodation value for money in the Cook Islands
Competitiveness of the Cook Islands as a destination
Sustainability of the local environment and cultural values
Constraints
Investment policies and land tenure systems
Governance and management
Example
The Cook Islands Tourism Corporation will be the primary implementation agency, while partnering
with the Ministry of Finance & Economic Development and the Business Trade & Investment Board.
The Cook Islands Tourism Corporation Board of Directors take a strategic role in this project.
Expected Competencies
Example
It is expected that the supplier will have the following key competencies:
Comprehensive understanding of the energy sector and in particular the technicalities of the
generation and supply of electricity;
Competency in economic and/or commercial analysis;
Proven familiarity with the generation and supply of electricity to small communities, including the
appreciation of the logistical challenges of working in isolated communities.
Experience of governance structures in the energy sector.
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Appendix 1: Title
Insert relevant appendices
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