PROJECT COORDINATOR
INFORMATION PACK
CONTENTS:
1.
2.
3.
4.
1.
Selection Criteria (please address in a cover letter)
Context and Scope
How to apply
HammondCare’s ‘Motivation, Mission and Mission in Action’ (our core values)
Selection Criteria
Please briefly address each criterion individually in a cover letter – bullet points or short
paragraphs are OK
1. Experience in project management
2. Excellent written and verbal communication skills
3. High level administrative and organizational capabilities from an administrative support
perspective.
4. Tertiary qualified in a business or related discipline, or relevant practical experience in
managing projects or programs, and
5. Demonstrated coordination, prioritization and problem solving, with the ability to manage
conflicting priorities
6. The ability to work within HammondCare’s Christian Mission and core values;
Additional Information to be provided with Application (information treated in the strictest
confidence)
7. Have you ever made a claim for Workers’ Compensation whilst working in a job similar to
the one you are applying for? If “YES”, please give details (including dates).
8. Do you have any medical condition/illness, which would prevent or hinder you from
performing the work you have applied for? If “YES”, please give details (including dates).
9. Have you received immunisation for anything? If “YES”, please give details on the type of
immunisation and date received.
10. Were you born in Australia? If “NO”, please give details of your citizenship, permanent
residency or working visa (include copy of relevant documentation).
2.
Context and Scope
HammondCare is an independent Christian charity specialising in dementia care, palliative care,
rehabilitation, specialist mental health for older people and other health and aged services. The
organisation provides these services through sub-acute hospitals, residential care and innovative
community services in NSW and has a particular commitment to dementia care and research as
well as to older people who are financially disadvantaged.
We are an innovative organisation, well regarded within the health & hospitals and aged care
sector especially in regard to the quality of our care services, and our external training services.
HammondCare works with its staff to ensure they have support, opportunities, training,
responsibility and reward, good work/life balance and satisfying and creative roles.
The position works within the philosophy and core values of our company to ensure that the
service is tailored to the needs of the individual clients and delivered in a style that aims to
maximise client satisfaction.
Summary of Position
Position:
Project Coordinator
Area:
Corporate Office
Reporting to:
General Manager, Health and Hospitals
Based at:
Greenwich Hospital
Context and Purpose
HammondCare is an Independent Christian Charity providing aged and dementia services,
palliative care, rehabilitation and aged care psychiatry. We are an innovative organisation, well
regarded within the health sector especially in regard to the quality of our care services, and
our external training. HammondCare works with its staff to ensure that they have support,
opportunities, training, responsibility and reward, good work/life balance and satisfying and
creative roles.
The key function of the Project Coordinator is to manage a broad range of development
projects across HammondCare’s health and hospitals operations whilst providing
administrative support to members of the Health and Hospital Executive who are based at
Greenwich Hospital.
The Project Coordinator will work closely with the General Manager, Health and Hospitals in
the development and delivery of projects and activities across the business. This includes
administration, project planning, implementation and strong relationship management with
internal and external stakeholders.
This position will also be responsible for the writing of applications for funding, the write up of
results, articles, other publications and presentations for internal and external communication.
This role requires project management with efficiency and effectiveness; business acumen;
determination to initiate, direct and drive change; relationship building skills as well as effective
negotiation skills whilst providing a high standard of flexible service to enable the local
executive team members to function smoothly.
Key responsibilities
1. Business Documentation
 Responsible for drafting, editing and writing up a range of business documents,
including such items as annual reports, Executive presentations, funding applications,
grants, policy, etc, in consultation with other relevant parties, including
HammondCare senior executive staff.
 Utilising excellent writing skills, so that material required to be written up is
communicated in a concise, clear and accessible form, as appropriate to the intended
audience. This may be in consultation with relevant staff and HammondCare senior
executive staff.
 Development and maintenance of procedures for managing corporate information.
Set up and maintain various electronic and paper files in both shared and private
domains in accordance with procedures.
2. Presentations and Verbal communication skills.
 Utilise excellent verbal communication and information gathering skills for the
preparation and communication of written documents and presentations.
 Delivery of presentations to a range of audiences as required.
3. Project Scoping
 Accessing, synthesising and analysing new and existing information as relevant to
projects within the mission, vision, values and operational scope of HammondCare.
 Involvement in key projects and project teams across the business as required.
 Demonstrate initiative by identifying and recommending key business projects.
4. Project Support and implementation.
 Create detailed project plans, which include agreed scopes and schedules of work by
which to track progress.
 Project administration, tracking and reporting.
5. Executive Support:
 Direct support of the General Manager, Health and Hospitals in day-to-day
operational activities.
 Liaise with Executive team in Health and Hospitals in regards to executive travel,
following through when issues arise. Ability to plan and organise meetings, office
events and guest hospitality.
 Ensure all office processes and tasks are documented and updated.
6. Support for front-of-house function
 Work with other local administrative staff to provide professional front-of-house
services as required including answering telephones, external and internal mail
processing, office supplies management, meetings and conferences support,
oversight of office access and security and other functions required for the safe,
effective and efficient operation of Pallister House office functions.
7. Attitude of Service and involvement in the business
 Demonstrate a true servant approach and be willing to get involved and undertake
duties to experience what our services actually offer. It is also expected that the
Project Manager will be willing to assist where most needed as part of a team.
8. Own professional development
 Participate pro-actively and constructively in the development of an Individual
Learning Plan, targeting professional growth and areas of interest.
Please note that responsibilities may vary at the discretion of the Manager and in
consultation with the employee to meet changing organisational needs. The employee will
be notified of changes in their responsibilities, however, they will not be required to sign an
updated job description unless their role is significantly revised.
Education / Knowledge / Work Experience

Tertiary qualified in a business or related discipline, or relevant practical experience in
managing projects or programs.

High level administrative and organisational capabilities from an administrative support
perspective.

Experience using Project Management Software.

Demonstrated ability to work independently and work well with other staff.

Capacity to provide high level administrative and organisational support in a health
environment.

Demonstrated coordination, prioritisation and problem solving, with the ability to manage
conflicting priorities with high level communication skills.

Strong computer skills including Word, Excel, Powerpoint
Personal Attributes

Ability to work within Hammond Care’s Motivation, Mission and Mission in Action

Displays initiative and flexibility.

Strong attitude of customer service.

Ability to work independently as well as part of a team.

Strong conflict resolution skills.

Strong relationship building skills and empathy.

High level communication and interpersonal skills.

Excellent analytical skills and attention to detail.
Capabilities
3.1. Achieving Through Others

Participating in Flexible Teams - Applying appropriate methods and interpersonal
styles in teams.
3.2. Working Effectively With Others

Building Positive Working Relationships - Developing strong working
relationships with stakeholders to facilitate the successful achievement of projects,
assignments and goals.

Impact and Credibility - Creating and sustaining a highly professional and credible
impression; commanding attention ad respect; earning trust; exuding an air of
confidence.
3.3. Delivering Results

Customer Service - Making customers and their needs a primary focus of one’s
actions; developing and sustaining productive customer relationships.

Decision Making - Making effective decisions by ensuring that the issues are fully
understood and that the appropriate options are evaluated.

Work Standards - Sets high standards of performance; actively and constantly
seeks improved work methods; follows through on tasks to completion.
3.4. Understanding and Managing the Job

Managing Competing Demands - Establishing and implementing plans to ensure
that work is successfully completed.

Sensitivity to Hammond Care Culture - Having a thorough understanding of the
Hammond Care culture and values and working well within the Hammond cultural
framework.

Technical/Professional Knowledge - Having achieved a satisfactory level of
technical and professional knowledge in position-related areas; keeping abreast of
current development and trends in areas of expertise.
Please see the detailed Capability Statement relevant to this position.
Please note that responsibilities may vary at the discretion of the Manager and in
consultation with the employee to meet changing organisational needs. The employee will
be notified of changes in their responsibilities; however, they will not be required to sign an
updated job description unless their role is significantly revised.
3.
How to Apply
For further information, please contact the Head of Allied Health, Sarah Ramsey on 9903 8377.
Applications addressing the selection criteria can be emailed to: [email protected]
Closing date: Friday, 25 May 2012
3.
HammondCare’s ‘Motivation, Mission and Mission in Action’