Student Group AGM
**GROUP NAME**
**DATE**
**TIME**
**VENUE**
List of attendees
 **NAME**
 **NAME**
 **NAME**
 **NAME**
 **NAME**
 **NAME**
 **NAME**
 **NAME**
 **NAME**
Matters Discussed
**Put basic details in here of any matters discussed – e.g. a review of events from the year,
discussion of membership numbers,
Committee Elections
Position 1 –Chairperson
Candidates for Position: **NAMES OF CANDIDATES**
Eligible number of voters:
Voting:
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF WINNING CANDIDATE** was elected Chairperson for **YEAR**
Position 2 – Treasurer
Candidates for Position: **NAMES OF CANDIDATES**
Eligible number of voters:
Voting:
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF WINNING CANDIDATE** was elected Treasurer for **YEAR**
Position 3 – Secretary
Candidates for Position: **NAMES OF CANDIDATES**
Eligible number of voters:
Voting:
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF WINNING CANDIDATE** was elected Secretary for **YEAR**
Position 4 (optional) – **POSITION NAME**
Candidates for Position: **NAMES OF CANDIDATES**
Eligible number of voters:
Voting:
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF WINNING CANDIDATE** was elected **POSITION NAME** for **YEAR**
Position 5 (optional) – **POSITION NAME**
Candidates for Position: **NAMES OF CANDIDATES**
Eligible number of voters:
Voting:
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF WINNING CANDIDATE** was elected **POSITION NAME** for **YEAR**
Position 6 (optional) – **POSITION NAME**
Candidates for Position: **NAMES OF CANDIDATES**
Eligible number of voters:
Voting:
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF CANDIDATE**: **NUMBER OF VOTES**
**NAME OF WINNING CANDIDATE** was elected **POSITION NAME** for **YEAR**
Any Other Business
**Put basic details in here of any matters brought up or discussed after the voting**
Student Group Elections


In this template, anywhere where the text is shown **IN STARS AND IN CAPTIAL
LETTERS** is where you need to fill in details specific to your group.
If you have less than 6 positions then please delete rows in the table accordingly. If
you have more than 6 positions please insert rows and copy the text accordingly.

If the group has been approved during this academic year then the current
committee can continue to hold office for next academic year, provided they will
still be students at Greenwich. If this is the case then the committee will need to
confirm this to [email protected] before the annual Student Groups Forum.

According to Union bye-laws, elections need to happen before the annual Student
Groups Forum. The Student Groups Forum takes part during the summer Student
Group Leaders Training – for more information and dates go to
http://www.suug.co.uk/activities/handbook/committees/training/.

Committee elections can be done at an all-members meeting or online via the
SUUG website.

Only current students who are paid members of the society are eligible to vote or
run – if previous members are on a study year abroad or placement but wish to run
for next year then please contact [email protected] ASAP to arrange this.

If you are organising an election at a student group meeting then you must email
details of the meeting to [email protected], and invite the VP Student Activities
([email protected]).

If a member of Union staff does not attend the meeting to run the election ballot,
then you must submit minutes of the meeting and voting records to
[email protected] within a week of the meeting and vote, along with the contact
details sheet with details from the new committee members.

All student groups must have a minimum of 3 committee members, 1 of which must
be a Chairperson. Other positions (if they are changed from what they currently
are) must be agreed with the VP Student Activities ahead of the election.

Student Group Leaders Training for the new committee members will be run shortly
after exams finish and the date will be online at
http://www.suug.co.uk/activities/handbook/committees/training/ once it is
confirmed – it is up to both committees to confirm when the old committee will be
stepping down. Both committees can run the society together, or chose a date
between the date of the election and the 1st August to choose to handover –
please inform [email protected] of when this will be so we can update records to
make sure we contact the right people.

Information about being a committee member and society elections is also
available at http://www.suug.co.uk/activities/handbook/roles/.