Expression of Interest Submission Form
Positive Charge & Hobsons Bay City Council overview
Positive Charge is a social enterprise of the Moreland Energy Foundation Ltd (MEFL). Our aim is to
broker good value energy efficiency and renewable energy solutions for residents and businesses
across local government areas in metropolitan and regional Victoria.
Positive Charge is managing this Expression of Interest (EoI) on behalf of Hobsons Bay City Council.
The EoI is for the supply and installation of energy efficient lighting options for residents and
businesses across Hobsons Bay. Council plans to run lighting upgrade programs utilising the
services of preferred lighting providers. Any selected provider will be provided the opportunity of
an introduction to registered program participants who may/or may not sign a contract with the
provider(s). Any agreement between the provider and Council will be valid for 24 months1 with the
possibility of an extension beyond subject to review.
Please note that businesses applying to this EoI must be based in one of the following council
areas:
Moorabool, Melton, Brimbank, Moonee Valley, Maribyrnong, Hobsons Bay, Wyndham, Greater
Geelong
Selection Process Objectives and Overview
The selection process ensures our participants access the best value products and services, we
provide open and fair access to provider(s) and we meet procurement expectations for Council.
Provider(s) are expected to complete the Response Form and also to submit the assessment form
as applicable.
Product/Service
Request
• Request suppliers
through EoI Invitation
for products and
services
Evaluation
• Transparent selection •
process based on clear
criteria to establish best
value
Independent
Review
Industry recognised
review of
product/service
specification
Due Diligence
• Audit of supplier
capability to deliver
Supply Contract
Monitoring
• Performance contract • Routine monitoring of • Consider performance
to confirm specification, supplier performance
of supplier and product
price and service
during contract period. against market
standards
reference.
Selection Criteria
1
Review/Market
Test
subject to interim technology specification reviews and Council annual budget reviews
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Level 1, 200 Sydney Rd Brunswick VIC 3056 • PO Box 276 Brunswick VIC 3056
Provider(s) and products will be assessed on the following criteria:
Criteria 1 - Capacity

Experience

Capability

Past performance

Relative experience

Capacity to deliver on time frame

Customer services

Ability to service across metro Melbourne / regional areas
Criteria 2 - Product quality

Product quality

Performance
Criteria 3 - Service

Internal capacity/ systems to meet service requirements
including customer service and program reporting requirements
Criteria 4 - Price

Competitive price, clear outline of technology pricing and clear
identification factors influencing variance (eg installation, travel)
Criteria 5 - Finance

Potential to provide finance options

Potential bundling of products
Timeframe
1 July 2015
Issue of invitation to expression of interest.
22 July 2015 5pm
Deadline for Expression of Interest to be submitted to MEFL.
Completed by 12 August
2015
12 August – 26 August
2015
Expression of Interest assessed by EoI Assessment Panel
Review of products/ services
The EoI Assessment Panel may invite shortlisted applicants to
attend an interview/meeting during this period.
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056
2 September 2015
MEFL informs registrants of its decision.
2 September 2015
Council and provider(s) sign agreements.
Products and services requested
Product
Description
Lighting solutions
Energy efficient lighting opportunities for residential and small
business. Supply and installation of focussed LED alternatives for
halogen down light and LED alternatives for T8 fluorescent tube
replacements.
Expression of Interest
Summary information of provider
Product:
Company name:
ABN:
Contact person
Telephone:
Contact email:
Website
Address
Is your business located within Hobsons Bay City Council or the WAGA region?
Yes / No
(Moorabool, Melton, Brimbank, Moonee Valley, Maribyrnong, Hobsons Bay, Wyndham, Greater
Geelong)
If No, please contact Positive Charge on 9385 8555 before completing this EoI.
Provider Declaration
The provider offers to provide the services in accordance with this EoI. The information provided will remain current for a
period of at least 60 days. If this EoI is accepted it will create an introduction to registered participants who may/or
may not sign a contract with the provider(s).
........................................................................
.......................................................................
Position & name of person
Signature
Date ........ /........ /2015
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056
Please note
Closing date for registration:
5pm 22nd July 2015
Place for lodgement:
email: [email protected]
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056
Information on the capability and experience of your company
Date company established
Please attach a company structure and organisation chart
Number of staff FTE –full-time equivalent staff
employed
Number of household installations (units)
FY2012
FY 2013
FY 2014
Number of SME commercial installations (units)
What professional accreditation does your organisation currently hold?
(please supply details).
Please outline your capacity to deliver projects – resources and ability to meet timeframes?
Please provide an example of past experience large contract / bulk-buy project.
Please provide an example of working with Local Government or similar organisations.
Demonstrated capacity to service high volume customer contacts and product installations.
Referee 1
Company name
Contact person
Email address
Telephone number
Description of service
Project outcomes
Period
Referee 2
Company name
Contact person
Email address
Telephone number
Description of service
Project outcomes
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056
Period
Information on insurances and due diligence checks
Does your company have the following:
(if your company is successful in securing in interview we will require facsimiles of the
certificate to be produced at that time)
Public Liability Insurance
Name of insurance company(s):
Policy number(s):
Expiry date(s):
Policy amount:
[minimum of $10m per occurrence]
Professional Indemnity Insurance
Name of insurance company(s):
Policy number(s):
Expiry date(s):
Policy amount:
[minimum of $5m in aggregate for each annual
insurance period]
Work Cover Insurance
Name of insurance company(s):
Policy number(s):
Expiry date(s):
Product Liability Insurance or any other insurance
Name of insurance company(s):
Policy type:
Policy number(s):
Expiry date(s):
Policy amount:
Do you have any of the following policies? (Answer Yes or No for each)
Please attach supporting documentation
Quality Management
Health, Safety and Environment
Equality and Diversity
Social and Corporate Responsibility
Training and development
Risk management
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056
Police checks
Other (list)
Customer Service
Please outline your process and capacity to communicate with registered participants to inform them of
product/provide quote and price offer, process payment and delivery of the product / service.
Please indicate your process (including indicative timeframe) for quote, delivery / installation of the
product / service.
Please provide details of how you will handle customer inquiries and complaints.
How will you manage contact details of program participants in order to maintain privacy and comply with
all relevant privacy legislation?
How will you manage the relationship and deliver the required data to Council?
Payment options
Are you able to provide any flexible payment/financing arrangements for the product / service provided
quotations for above? (Yes or No)
Please supply information on the product quality and price
Provider(s) are required to provide information on products for LED alternatives for halogen down lights and LED
alternatives for T8 fluorescent lighting.
Please provide the information in the attached Hobsons Bay City Council - Lighting Assessment - Data Input
SheetSheet.xlsx
Please attach relevant Specification sheets for each product with your tender submission.
Applicants are expected to clarify in writing their interpretation of the specification where they think that there may be
an ambiguity. Please identify the potential ambiguity and indicate any assumptions you have made.
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056
Required Attachments
Please tick if you have attached:
Completed– Hobsons Bay City Council - Lighting Assessment - Data Input Sheet
All relevant specification sheets of proposed supplies
Thank you for your time in preparing this EoI.
Enquiries regarding this expression of interest should be directed to Greg Snelders [email protected]
03 9385 8555
Questions regarding the EoI will be provided in email bulletin format. To ensure receipt of bulletin, please register your
interest at the email address above.
Positive Charge • 03 9385 8555 • positivecharge.com.au • [email protected]
• Suite 6 Level 1, 200 Sydney Rd Brunswick VIC 3056 •
PO Box 276 Brunswick VIC 3056