July 29, 2017
Greetings Yellow Ribbon Attendees,
The 81st Regional Support Command Yellow Ribbon Reintegration Programs (YRRP)
extends a warm welcome to the Service members and their Families who will participate
in the Yellow Ribbon Events November 15-17, 2013 at the Rosen Plaza, 9700
International Drive, Orlando, Florida 32819.
The Yellow Ribbon Reintegration Program Events have been tailored to include the
Service Members and Families upon returning from a deployment. This YRRP Event
will take place in the exciting Rosen Plaza Hotel where the participants will be offered a
safe, secure and relaxing family environment. It is the intention of this YRRP to connect
the Service and Family member with the needed resources through interactive
presentations, and show casing relevant service providers for their needs. The event
has been structured to provide each attendee time for total wellness to include
reintegration, resources, refreshment, recreation, and relaxation.
Friday is a day of arrival, hotel check-in and event registration. Saturday is a full day of
activities and Sunday is a half day to allow time to connect with family and friends.
Please review this welcome packet before your trip for general information to include
frequently asked questions. It is an honor to serve you and we look forward to meeting
everyone. We hope each participant has a great YRRP Event!
Best regards,
Vernon Harris
Director of Human Resources
General Conference Notes
Yellow Ribbon Reintegration Program
November 15-17, 2013 – Orlando, FL
1. Pre-Registration: All Service and family members should have registered online
PRIOR to attending the scheduled event. This secures your conference registration. It is
very important to register all minor children and to provide their ages. (Infant age is
recorded in months). This will ensure proper scheduling of licensed providers.
2. Hotel Check-In: We have made hotel reservations on your behalf and will be paying
for your room.
3. Yellow Ribbon Sign-In Procedures: Check in at the hotel front desk after signing
in at the Yellow Ribbon Registration area. We will conduct registration for the event
between 12:00 p.m. and 6:00 p.m. You will be asked to provide your return flight
information. ALL service members are required to sign-in at the Yellow Ribbon
registration desk in order to generate an accurate accountability report and ensure you
receive credit for attendance. Name badges will be issued and will be used as
identification for meals and classroom attendance. Agenda and other materials for the
event will be handed out at this time as well.
4. Events: This conference will have a general session and then divide into four
Events:




Pre-Deployment for Service Members and their Families
30-Day Post-Deployment for Service Members and their Families
60-Day Post-Deployment for Service Members and their Families
90-Day Post-Deployment for Service Members
5. Uniform: Conference attendees will need to be in business casual attire during the
event. For men this will mean slacks and for women slacks or skirt. Please do not wear
halter-tops, sweatshirts, or t-shirts unless worn under another blouse, shirt, jacket, or
dress. No torn blue jeans, sweatpants, exercise pants, Bermuda shorts, short shorts,
bib overalls, leggings, or any spandex or other form-fitting pants such as people wear
for biking. No tennis shoes, sandals, or flip-flop shoes.
6. Childcare/Youth Activities: Interactive childcare and youth activities are provided
at no cost to the attendees during the event. You will be required to sign your child in
/out at the Child/Youth at the sign-in table as you drop them off / pick them up for daily
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activities during breakfast, lunch, and dinner. You will be asked to let us know if you
have a child who has special needs or allergies. All information will be confidential.
7. Transportation: If you are driving your POV to this event, please park in selfparking.
Flying into Orlando Airport: If you are flying into Orlando, rental vehicles are not
authorized. Transportation will be provided from the airport utilizing MEARS shuttle
service. The shuttle is free; just let them know you are a Yellow Ribbon Attendee.
8. Parking: Parking is available FREE at the hotel. For service and family members
driving POVs, parking will be covered with your sleeping room.
9. Information: There will be a help desk setup all day Saturday and Sunday.
10. Orders:
 Contact your unit personnel to get your travel orders published. You will need
to bring a copy of your orders with you to the event.
 Contact your unit to make flight/travel arrangements. We strongly recommend
making your flight reservations immediately to avoid being restricted to
undesirable flights.
11. Letter of Absence: If you need a letter of absence for your employer, workplace or
child’s school, please let us know DURING REGISTRATION so we may have it ready
for your pick up on Sunday morning at the admin desk at event completion.
12. Travel Voucher Reimbursement: If you do not know how to file your/your family
member’s travel voucher, please check with your service admin table in the registration
area for assistance.
13. Hotel Check-Out: Checkout is at 11:00 a.m., but we have an area available to store
your luggage until the event ends on Sunday. The program will end at approximately
11:30, so do not plan flight times prior to 2:00 p.m. on Sunday to allow ample time to get
to the airport and through security.
14. Questions or Concerns: If you need more information please contact Mr. Anthony
Jackson, (803) 751-9687 (office) or e-mail: [email protected]
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Checklist for the Yellow Ribbon Reintegration Program
Prior to event:
1._________
2._________
Contact your unit or command for RLAS orders
Ensure you have DTS orders for yourself and your family
If you are cancelling:
1.__________
-Go to the web site: “www.yellowribbonevents.org”
-Enter “Army Reserve” as your Component
-Select “Post-Deployment xx day: RSC YR Event X” you selected
before (in your email)
-A list of event will appear and in the upper right side click on “Look
up a registration”
-Enter your email and confirmation # from the email you received
when you registered first time. (Check your JUNK email folder too)
-MODIFY: Make any change to your event reservation add/remove
an attendee (see bottom of form) and click Modify when finished.
Your changes will appear and be “Save”.
-CANCEL: Go to the bottom of the page and press “Cancel
Reservation”
2.__________
Contact your unit or command and inform them you are cancelling
travel reservations.
At the Event:
1.__________
2.__________
3.__________
Bring a copy of your orders with you to the event.
Have a copy of you and your family member’s itineraries in hand.
You will need to bring your DD Form 214 with you to the event in
order for the Veteran’s Administration (VA) to better assist you in
enrolling for their programs and/or services. If you are interested in
some of the employment opportunities, please bring a copy of your
resume.
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Rosen Plaza Hotel
9700 International Drive, Orlando, FL 32819
Phone: (888) 697-9155
Website for Hotel: www.rosenplaza.com
DRIVING DIRECTIONS
From Downtown Orlando or Florida Turnpike

I-4 West

Exit at Sand Lake Road; turn left onto

Sand Lake Road

Turn right onto International Drive

The Rosen Plaza Hotel is located approximately two miles on the right,
at 9700 International Drive
From the Airport

SR-528 or the Beachline Expressway (formerly the Bee Line Expressway) West
toward International Drive, Turnpike & I-4

Exit at International Drive SeaWorld®, Convention Center Exit

Turn Right onto International Drive

The Rosen Plaza Hotel is located approximately one mile on the left, past the
Convention Center, at 9700 International Drive
Restaurants and Dining at the hotel
Remember, meals are provided Saturday for breakfast, lunch & dinner and Sunday for
breakfast and a box lunch.
The Rosen Plaza offers two restaurants, a pizza shop, a 24-hour deli and room service,
which all serve up dining choices to satisfy every appetite.
http://rosenplaza-px.trvlclick.com/dining-and-recreation/
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Area Attractions
The Hilton Orlando ideal location provides guests access to Aquatica Discovery Cove
and SeaWorld Orlando®. They are also located within 15 minutes to other famous
attractions with transportation at expense of guest.
Here's to the Heroes
Any active duty, activated or drilling reservist, or National Guardsman is entitled to free
admission to SeaWorld under the Waves of Honor program. He or she need only
register, either by going to http://www.herosalute.com/ and submitting his or her
information or in the entrance Centre of participating parks, and show a Department of
Defense photo ID. As many as three direct dependents of military personnel also are
entitled to free admission. Dependents may take advantage of the offer without their
service member, though an adult must accompany minor dependents, and dependent
ages 10 and over must present valid dependent I.D.
Mickey’s Very Merry Christmas Party
Enjoy live entertainment, festive fireworks and a jolly holiday
parade at this winter celebration in Magic Kingdom park,
Disney World 7:00 PM to midnight, November 14 & 15 2013!
Tickets can be purchased at the park in Orlando for $43.00
with a military ID and you can enter the park at 5:00 pm until
midnight.
Morale, Welfare and Recreation (MWR)
Information, Tickets & Travel (ITT) Office Orlando at the Navy Exchange (NEX)
Complex (bldg 7151) Tradeport Dr., Orlando, FL 32827
Commercial: (407) 855-0116
E-Mail: [email protected]
http://orlandoconventionaid.com/event/us-army-reserve-2013-09-04-14-57-24-2013-1104-15-40-21
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FREQUENTLY ASKED QUESTIONS
What do we do on Friday?
Friday is considered a travel and sign in day. Once you have signed in
with the Yellow Ribbon registration table, you are free to go
sightseeing or whatever you would like to do. Registration will be
conducted from 12:00 p.m. to 6:00 p.m.
What meals are provided?
Breakfast, lunch and dinner are provided Saturday and breakfast and a box lunch are
provided on Sunday. Meals are buffet style. Kid friendly meals are available on
Saturday during lunch and dinner.
Do we have to eat the provided meals?
No, you do not have to eat provided meals. However, you will have to pay for any other
meals and will not be reimbursed for those meals. The hotel concierge has a list of area
restaurants and other attractions. You receive partial meal per diem on travel days,
Friday and Sunday. No meal per diem is authorized on Saturday.
What if I want to come in a day early?
While we cannot pay you to come in a day early, we have arranged with the hotel for
you to have the same contracted daily rate of about $70 plus tax. This will be available
one day before and one day after your event. You will be responsible for paying for any
extra days in the hotel and you will not be paid per deim for those days. Email Ms.
Wilkins at [email protected] or (803) 751-9662 to make arrangements.
Should I carry my orders?
Yes, you should carry your orders at all times from the time you leave your home to the
time you return even if you are not in uniform.
Is attendance checked at the event?
Yes, you will be required to sign in at the presentations.
Where will the children be?
We have childcare / youth activities for children 0- 15 years. You will be required to sign
your children in and out of the rooms. Strict childcare protocol will be followed. Children
will only be allowed to leave with a parent or legal guardian. Please be sure to pick your
children up before lunch on Saturday and at the closing of activities on Saturday and
Sunday.
Is counseling available at this event?
Soldiers attending for Event 6 (90 days) will receive a Behavioral Health Assessment.
There will also be Military Family Life Consultants (MFLC), Chaplains and other
licensed clinicians available for individual /family counseling. Additionally, there will be
psychological health advocates available for counseling.
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What other resources are available to us?
There will be approximately 40 service providers and community partners that have
tables located in the resource area. You will have ample time throughout the weekend
to visit with them and learn what each of them can offer veterans and their families.
Please take advantage of this opportunity to discover your benefits/entitlements.
SECURITY PROTOCOL
BADGE PROTOCOLS: ALL attendees and Yellow Ribbon Staff are
required to display designated Attendee Badges or Yellow Ribbon
Staff Badges at all times in order to be granted access to event
sessions and breakout areas. Badges should be visible at all times
above the waist and below the neck while attending the Yellow
Ribbon event. Badges should be secured out of plain view when
outside of the main event area.
OPERATION SECURITY (OPSEC) AWARENESS: OPSEC is keeping potential
adversaries from discovering our critical information. Critical information deals with
specific facts about military intentions, capabilities, operations, vulnerabilities and
activities, including those of our military families. Attendees should take active
measures to safeguard critical information and maintain situational awareness when
discussing the Yellow Ribbon Program or Service Operations.
EMERGENCY PROCEDURES: In the event of medical emergency, dial 55 from any
house phone or dial 911 from a cell phone, then notify the nearest Hotel or Yellow
Ribbon staff member. In the event of an emergency that requires evacuation, attendees
will move with their facilitators to the designated Emergency Evacuation Assembly
Location, or alternate designated location for accountability. Children will be evacuated
with Child/Youth Program Coordinators.
SAFETY: As a reminder, when travelling outside the hotel, always use the “Battle
Buddy” system, and inform someone of your whereabouts, as well as your expected
return time.
ITEMS YOU SHOULD KEEP ON YOUR PERSON AT THE EVENT: Photo
identification (more than one if possible), insurance cards, emergency contact
information, unit contact information, medical alert bracelets or information, RLAS
orders, and attendee name badge.
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DRESS CODE
Dress Code for Saturday and Sunday will be business casual attire.
Service members are reminded to comply with AR 670-1 for personal appearance
No shorts, tank tops, hats, jeans or flip flops!
Appropriate Attire
Appropriate Haircuts
Males (No Piercings)
Females (IAW AR 670-1)
Clean Shaven, No Beards
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