Puerto Rico ICD 10: The Road Forward Agenda ICD-10 Overview ICD-10 Documentation Examples Implementation Putting into Practice Resources 2 Overview Final Rule Issued On July 31st, 2014, The U.S. Department of Health and Human Services (HHS) issued a rule finalizing Oct. 1, 2015 as the new compliance date. 4 Now is the Time to Prepare Compliance Date – Oct. 1, 2015 ICD-10 Go Live October 1, 2015 Jan 2015 End-to-End Testing Jul 1 – Dec 31, 2014 Build and Maintain Momentum Jul 2014 Aug Sep Oct Nov Apr 2015 End-to-End Testing Jul 2015 End-to-End Testing Oct 1, 2015 – Feb 29, 2016 Post-Implementation Activities Training Dec Jan 2015 Feb Mar Apr May Jul 1, 2014 – Sep 30, 2015 Acknowledgement Testing with Stakeholders Jun Jul Aug Apr 1 – Sep 30, 2015 Operational Readiness 5 Sep Oct Nov Dec Jan 2016 Feb ICD10 Quick Facts ICD-10 international version – Adopted by WHO in 1990 – Most countries other than the US currently use ICD10 – ICD-10 (International version) ~ 12,500 diagnostic codes – ICD-10 used for mortality reporting in the US - 1999 ICD-10-CM (US version) – ~ 69,000 diagnostic codes – Final rule published – 2009 ICD-10-PCS – ~72,000 codes – Not part of an international standard – Inpatient procedures only 6 The “Anatomy” of ICD-10 structure Alpha (not U) Numeric 1st character 2nd character <Can be any combination of alpha or numeric characters> 3rd character 4th character Category 5th character 6th character Etiology, Anatomical Site, Severity • 3 character codes ONLY if not further subdivided • Codes without all required characters are invalid • Alpha characters are NOT case specific (e.g., s93.401A) 7 7th character Extension ICD-10 codes have UP TO 7 characters The following are examples of the many possible alpha and numeric characters that are used in the 7th character position: 7th character A = Initial Encounter D = Subsequent Encounter S = Sequelae 3 = Fetus #3 in multiple gestation, complication of Often seen in: Obstetrics, Musculoskeletal conditions such as fractures, injuries, and many others 8 ICD9 Comparison to ICD10-CM Diagnosis Codes – Clinical Example A patient is seen in the emergency room with an acute exacerbation of her severe persistent asthma. ICD-9 only captures part of the information available for this patient. ICD9 Code 49312 Description Intrinsic asthma with (acute) exacerbation 9 ICD9 Comparison to ICD10-CM Diagnosis Codes – Clinical Example A patient is seen in the emergency room with an acute exacerbation of her severe persistent asthma. ICD-10 provides a more complete description of this patient’s condition compared to the limited information available in ICD-9 ICD10 Code J4551 Description Severe persistent asthma with (acute) exacerbation ICD9 Code 49312 Description Intrinsic asthma with (acute) exacerbation 10 Each Physician Will Use a Small Subset of ICD-10 Codes 34,250 (50%) of all ICD-10-CM codes are related to the musculoskeletal system 17,045 (25%) of all ICD-10-CM codes are related to fractures ~25,000(36%) of all ICD-10-CM codes to distinguish ‘right’ vs. ‘left’ Only a very small percentage of the codes will be used by most providers Source: Health Data Consulting 11 Varying Code Volume By Clinical Area Clinical Area ICD-9 Codes ICD-10 Codes Fractures 747 17099 Poisoning and toxic effects 244 4662 Pregnancy related conditions 1104 2155 Brain Injury 292 574 Diabetes 69 239 Migraine 40 44 Bleeding disorders 26 29 Mood related disorders 78 71 Hypertensive Disease 33 14 End stage renal disease 11 5 Chronic respiratory failure 7 4 Source: Health Data Consulting 12 Current Distribution of ICD-9 Diagnosis Codes 3 Years of Data – All claims – 1 Million Lives Over 72% of all charges involve only 5% of codes Total Charges by Code 3 years - $10 Bill Almost 85% of all charges are covered by 10% of codes 80.0% 70.0% 60.0% 50.0% 40.0% Charge % 30.0% 20.0% 10.0% 13 … … … … … … … … … … … … … … … … … … 5% next 5% 0.0% Over 95% of all charges are covered by 15% of codes Similar results are expected with ICD-10 codes Coding Specificity No Place for “Unspecified” Codes If there is sufficient information available to more accurately define the condition For basic concepts such as: – – – – – – Laterality (Right, Left, Bilateral, Unilateral) Anatomical locations Source: Health Data Consulting Trimester Type of diabetes Known complications or comorbidities Description of severity, acute or chronic or other known parameters… Where care is implemented that demands a more specific level of detail At specialty level that should be able to define the detail required 14 Coding Specificity A place for “Unspecified” Codes Sometimes unspecified makes sense… – The patient may be early in the course of evaluation – The claim may be coming from a provider who is not directly related to diagnosing the patient’s condition and unfamiliar with all the details – The clinician seeing the patient may be more of a generalist and not able to define the condition at a level of detail expected by a specialist 15 Leveraging ICD10 Better Information Greater detail Enhanced categorization models Greater severity and risk definition Greater precision of definition Greater forward flexibility Greater ability to integrate clinical information 16 ICD-10 Documentation ICD-10 Clinical Documentation Impacts Timing of Timing ofcare care Combination codes with Symptoms and/or Manifestations Anatomical site specificity Complications Laterality Status codes, personal and family history codes Disease acuity General – BMI, tobacco use/smoking exposure, health status 18 Clinical Documentation Know Your Role The role of the clinician is to document as accurately as possible the nature of the patient’s conditions and services provide to maintain or improve those conditions The role of the coding professional is to assure that coding is consistent with the documentation The role of the business manager is to assure that all billing is accurately coded and supported by the documented facts 19 Clinical Documentation –The Patient Interface Where It All Begins Physical Exam History Internal Record Review External Record Review Studies Assessment/Diagnosis 20 Good Patient Data It’s all About Good Patient Care… Observation of all objective and subjective facts relevant to the patient condition Documentation of all of the key medical concepts relevant to patient care currently and in the future Coding that includes all of the key medical concepts supported by the coding standard and guidelines 21 Clinical Documentation What They Taught Us in Medical School Type of Condition Onset Etiology / Cause Anatomical Location Laterality Severity Environmental Factors Time Parameters 22 Comorbidities Complications Manifestations Healing Level Findings & Symptoms External Causes Type of Encounter Documentation Why Is It Important? Supports proper payment and reduces denials Assures accurate measures of quality and efficiency Addresses the issue of accountability and transparency Creates a competitive advantage Provides better business intelligence Supports clinical research Supports interoperable sharing of data It’s just good care! 23 How documentation Impacts The Practice A Changing World of Cost Containment Accurate and complete documentation and coding provides opportunities to support the transition into a “value-based”, “accountable care” reimbursement environment. Better representation of severity and risk Opportunities to reduce audit risk exposure More accurate measures of quality and efficiency Recognition of varying levels of complexity Better claim information to support automated processing and more rapid reimbursement Improved business intelligence to support population risk management 24 Examples Exercise 1 Asthma Current History 8 year old female here for follow up to ER visit 2 days ago for shortness of breath. The patient was discharged with a diagnosis of asthma and Albuterol inhaler prescription. Patient is stable on inhaler. History Patient has seasonal allergies with rhinorrhea and a history of wheezing during physical exertion. Last episode occurred during PE at school and the patient was taken to the ER for assessment and treatment. Patient has been exposed to second hand cigarette smoke since infancy; father is a pack-a-day smoke The patient has a history of moderately severe episodes of awakening at night approximately 2 times a week requiring the use of an inhaler. Assessment Moderate persistent asthma Seasonal allergic rhinitis Second hand smoke exposure 26 Answer 1 Asthma CODING ICD-9-CM Diagnosis Codes 493.02 – Asthma, extrinsic, acute exacerbation 477.0 – Allergic rhinitis, due to pollen ANALYSIS • • • • • • ICD-10-CM Diagnosis Codes J45.41– Moderate persistent asthma with (acute) exacerbation J30.1 – Allergic rhinitis, due to pollen Z77.22 – Contact with and (suspected) exposure to environmental tobacco smoke (acute) (chronic) ICD-10 does not include the concept of extrinsic, but does include whether asthma is mild intermittent or persistent or moderate and severe persistent. ICD-10 guidelines now require the use of an additional code to indicate if a patient is exposed to tobacco smoke. Moderate Persistent Asthma Symptoms occur daily, and the disease severity warrants regular use of medications for control. Patients are constantly aware of their disease, require medications on a daily basis, have their sleep interrupted at least weekly, and have to accommodate their life style to the disease. 27 Pulmonary function is moderately abnormal, with the FEV1 being 60-80 Exercise 2 Breast Cancer with Chemotherapy Induced Anemia Current History: The patient is a 44 year old female with Estrogen positive, Stage II invasive ductal carcinoma in the lower inner quadrant of the left breast. She has been receiving chemotherapy and complains of extreme fatigue, headaches, dizziness and rapid heart rate. Hematology studies indicate aplastic anemia consistent with chemotherapy treatment. History Patient has completed first round of chemotherapy. Assessment Malignancy left breast; estrogen positive Drug induced aplastic anemia 28 Exercise 2 Answer Breast Cancer with Chemotherapy Induced Anemia CODING ICD-9-CM Diagnosis Codes 284.89 – Other specified aplastic anemias ICD-10-CM Diagnosis Codes D61.1 - Drug-induced aplastic anemia E933.1 Therapeutic use of Antineoplastic agents 174.3 – Malignant neoplasm of female breast, lower-inner quadrant V86.0 Estrogen receptor positive T45.1X5D - Adverse effect of antineoplastic and immunosuppressive drugs C50.312 - Malignant neoplasm of lower-inner quadrant of left female breast Z17.0 - Estrogen receptor positive status [ER+] ANALYSIS • ICD-10 includes a new guideline that requires the reporting of an adverse effect code when anemia is associated with chemotherapy. • ICD-10 has codes for Estrogen receptor positive or negative status codes. • Adverse effect codes are found in the Table of Drugs and Chemicals in ICD-10-CM. 29 Exercise 3 Musculoskeletal Current History Patient’s neck hurts and I have a tingling pain sensation going down my right arm. History Patient is a 68 year-old male with history of neck pain that has been worsening over the last two years. Recently, he has experienced some numbness and a painful tingling sensation in his right arm going down to his thumb. No other symptoms or pertinent medical history. Assessment Review of systems is negative except for the neck pain and sensations in his right arm described above. No history of acute injury to neck or arm. Physical exam is normal except for neurological exam of the right upper extremity, which reveals slight decrease to sensation in the thumb and forefinger region of the hand in the C6 nerve root distribution. No evidence of weakness in the muscles of the arm or hand. MRI scan of the neck shows degenerative changes of the C5-6 disc with lateral protrusion of disc material. No other abnormalities noted. Cervical transforaminal injection at C5-6. 30 Exercise 3 Answer Musculoskeletal CODING ICD-9-CM Diagnosis Codes 722.0 Cervical disc displacement without myelopathy 722.4 Degeneration of cervical intervertebral disc ICD-10-CM Diagnosis Codes M50.12 Cervical disc disorder with radiculopathy, mid-cervical region Analysis • The code category M50.12 Cervical disc disease includes degeneration of the disc as a combination code. • Subcategory M50.1 describes cervical disc disorders. • The 5th character differentiates various regions of the cervical spine (high cervical C2-3 and C3-4; mid-cervical C4-5, C5-6, and C6-7; cervicothoracic C7-T1 and the associated radiculopathies at each level). • This is a combination code that includes the disc degeneration and radiculopathy 31 Exercise 4 Diabetes Current History A 55 year old male with type 2 diabetes mellitus complains of numbness and tingling in feet x 2 months. Patient also states that he did not feel pain in his left foot after striking his big toe against the driveway while barefoot about a month ago. Injury resulted in superficial abrasion that is still visibly healing. The blood sugar recorded in the office today was 200 mg/dL with only a light breakfast 3 hours earlier. On further discussion with the patient it is apparent that he is intentionally not taking his insulin dosage on an appropriate basis. History Patient has been on insulin x 5 years with poor control x 6 months. Patient has hypertension and is taking an ACE inhibitor. x 3 years. Blood pressure is stable. Assessment Type 2 diabetes with diabetic polyneuropathy Hyperglycemia Hypertension Ongoing insulin use 32 Exercise 4 Answer Diabetes CODING ICD-9-CM Diagnosis Codes 250.62 - Diabetes mellitus with peripheral neurological disorders, type II, uncontrolled 357.2 - Polyneuropathy 401.9 – Hypertension ,unspecified V58.67 - Long term (current) insulin use V15.81 - History of noncompliance ICD-10-CM Diagnosis Codes E11.42 - Type 2 diabetes mellitus with diabetic polyneuropathy E11.65 - Type 2 diabetes mellitus with hyperglycemia I10 - Essential (primary) hypertension Z79.4 - Long term (current) insulin use T38.3X6D - Underdosing of insulin and oral hypoglycemic [antidiabetic] drugs, subsequent encounter Z91.112 - Patient’s intentional underdosing of medication regimen for other reason Analysis • Diabetes which is poorly controlled is not a concept that is carried over to ICD-10. • Unlike ICD-9, ICD-10 provides codes to indicate hyper or hypoglycemia. • Manifestations in diabetes are not generally reported separately, but rather as part of the ICD-10 diabetes mellitus code. • Unlike ICD-9, ICD-10 supports the reporting underdosing of medication by the patient. Note found 33 at the beginning of category T36 – T50 referencing the use of underdosing with codes Z91.12-, or Endocrine - Diabetes Diabetes Mellitus Diabetes found at E08 thru E13 E08 Diabetes mellitus due to underlying condition E09 Drug or chemical induced diabetes mellitus E10 Type 1 diabetes mellitus E11 Type 2 diabetes mellitus E13 Other specified diabetes mellitus 34 Documenting Diabetes (continued) If there are complications/manifestations of the diabetes, additional details may be necessary for the following conditions: Arthropathy Severity of retinopathy Site of ulcer Stage of CKD Gangrene With/without macular edema Hyperglycemia Each manifestation documented should be coded separately 35 35 35 MANIFESTATIONS OF DIABETES E08.621 Diabetes mellitus due to underlying condition with foot ulcer E09.621 Drug or chemical induced diabetes mellitus with foot ulcer E10.621 Type 1 diabetes mellitus with foot ulcer E11.621 Type 2 diabetes mellitus with foot ulcer E13.621 Other specified diabetes mellitus with foot ulcer 36 JOINT PAIN M25.511 M25.512 M25.519 M25.521 M25.522 M25.529 M25.531 M25.532 M25.539 Pain in right shoulder Pain in left shoulder Pain in unspecified shoulder Pain in right elbow Pain in left elbow Pain in unspecified elbow Pain in right wrist Pain in left wrist Pain in unspecified wrist 37 M25.411 thru M25.48 Effusion of Joint By joint, left versus right M25.411 Effusion, right shoulder M25.412 Effusion, left shoulder M25.419 Effusion, unspecified shoulder M25.421 Effusion, right elbow M25.422 Effusion, left elbow 38 CREATING TOOLS M25.5 __ __ Pain, joint______location [ ]right [ ]left M24.4__ __ Effusion, joint,__location [ ]right [ ]left 39 Z CODES REPLACE V CODES Z CODES In the absence of disease or injury, it is still necessary to "match" an ICD-10-CM code to a service or procedure code (CPT). Z codes state the reason for your patient's visit in just such circumstances. The following is a list of index words that will help you to begin the code search in the Index to Diseases. 40 WELL ADULT EXAMINATIONS Z00.00 Z00.01 Encounter for general adult medical examination without abnormal findings Encounter for general adult medical examination with abnormal findings 41 Encounter for adult health check-up NOS →Use additional code to identify abnormal findings Implementation Getting Started Establish awareness across members of your organization Create a realistic project plan and support it as a priority Clearly define strategic goals Identify internal and external dependencies Identify and prioritize key risks Source: Health Data Consulting Clearly define all business requirements and implementation tasks Test early and often Get started now!! 43 Road to 10: Small Physician Practice Portal Visit: http://www.roadto10.org 44 “Road to 10” Physician Portal http://www.roadto10.org In collaboration with physicians, CMS developed www.roadto10.org, a no cost tool: • Designed from a physician perspective Specialty specific The Road to 10 Action Plan contains a checklist of items to consider when planning the transition to ICD-10, organized into 5 key steps: 1 2 3 4 5 • Customizable, actionable, bite-sized, short cuts • Answers the key questions: What is ICD-10 How do I get started What is the path to success What questions to ask What resources and tools are available Plan Your Journey Train Your Team Update Your Processes Engage Your Vendors & Payers Test Your Systems and Processes VISIT HTTP:// WWW.ROADTO10.ORG TODAY TO GET STARTED 45 1 Road to 10: Plan Your Journey Customize Your Action Plan 1 Road to 10: Action Plan 2 Road to 10: Train Your Team 3 Road to 10: Update Your Processes 4 Road to 10: Engage Your Vendors and Payers Ensure that your EHR and practice management systems are ready. 5 Road to 10: Test Your Systems and Processes Road to 10: Specialty Specific Webcasts 52 Your Stories Are Important 53 Moving Forward Along the Road to 10 In the coming months, there is opportunity to work on several critical activities that will help you maximize your ICD-10 preparedness. I encourage you to visit http://www.roadto10.org for tools and resources to help you prepare for the ICD-10 transition. 54 Putting ICD-10 into Practice Clinical Documentation Know Your Role The role of the clinician is to document as accurately as possible the nature of the patient’s conditions and services provide to maintain or improve those conditions The role of the coding professional is to assure that coding is consistent with the documentation The role of the business manager is to assure that all billing is accurately coded and supported by the documented facts 56 Clinical Documentation Drives Code Selection •Connect the pieces of the medical record together for problems, assessments, procedures, and treatments •Support and supplement provider documentation 57 Ten for Ten for Overview ICD-10-CM 1. Concept of laterality: Right, Left, Bilateral and Unspecified in many categories. 2. Injuries grouped by body part rather than category of injury 3. Acute MI codes changed from 8 weeks duration to 4 weeks duration or less 58 Ten for Ten 4. New terminology for asthma from worldallergy.org 5. Infectious Diseases now spans 2 alpha characters of A and B in Chapter 1. 6. New combination of codes for complications commonly associated with intestinal disorders such as Crohn’s disease, diverticulitis, etc. 59 Ten for Ten 7. Pressure and Non-pressure ulcers are classified by site, laterality, and severity. 8. Three different categories for pathologic fractures – due to neoplastic disease, due to osteoporosis, and due to other specified disease 60 Ten for Ten 9. Use additional code to identify resistance to antimicrobial drugs (Z16-) whenever infection is documented and the resistance is documented. 10. Systemic Hypertension no longer subcategorized by “benign” or “malignant”. 61 Diagnostic Coding and Reporting Guidelines for Outpatient Services A. Selection of first-listed condition In the outpatient setting, the term first-listed diagnosis is used in lieu of principal diagnosis. → Chiefly responsible for today’s encounter 62 Diagnostic Coding and Reporting Guidelines for Outpatient Services C. Accurate reporting of ICD-10-CM diagnosis codes For accurate reporting of ICD-10-CM diagnosis codes, the documentation should describe the patient’s condition, using terminology which includes specific diagnoses as well as symptoms, problems, or reasons for the encounter. There are ICD-10-CM codes to describe all of these. 63 Diagnostic Coding and Reporting Guidelines for Outpatient Services H. Uncertain diagnosis Do not code diagnoses documented as “probable”, “suspected,” “questionable,” “rule out,” or “working diagnosis” or other similar terms indicating uncertainty. 64 Table of Neoplasms 65 Drugs and Chemicals 66 67 Timing of care SCENARIO Patient returns for a follow up visit for a sprained right ankle of the tibiofibular ligament. Still attending PT for strengthening exercises. 68 Timing of care ANSWER KEY WORD: SPRAIN, TIBIOFIBULAR LIGAMENT S93.43- S93.431D D= subsequent episode 69 Anatomical Site Specificity/ LATERALITY Scenario Dx: Patient has osteoarthritis of the left hip. →M16.0 Bilateral primary osteoarthritis of hip M16.1 Unilateral primary osteoarthritis of hip Primary osteoarthritis of hip NOS M16.10 Unilateral primary osteoarthritis, unspecified hip Avoid unspecified whenever possible M16.11 Unilateral primary osteoarthritis, right hip →M16.12 Unilateral primary osteoarthritis, left hip 70 Combination codes with Symptoms and/or Manifestations K57.2 Diverticulitis of large intestine with perforation and abscess Diverticulitis of colon with peritonitis →Excludes1: diverticulitis of both small and large intestine with perforation and abscess (K57.4-) K57.20 Diverticulitis of large intestine with perforation and abscess without bleeding K57.21 Diverticulitis of large intestine with perforation and abscess with bleeding 71 Status codes, personal and family history codes ICD-10-CM Z91.81 History of falling At risk for falling ICD-9-CM V15.88 History of fall At risk for falling This code can be first listed or secondary depending on “chiefly responsible” for today’s encounter This code can be first listed or secondary depending on “chiefly responsible” for today’s encounter 72 General – BMI, tobacco use/smoking exposure, health status Use additional code, if applicable, to identify: →exposure to environmental tobacco smoke (Z77.22) →history of tobacco use (Z87.891) →occupational exposure to environmental tobacco smoke (Z57.31) →tobacco dependence (F17.-) →tobacco use (Z72.0) 73 New Concepts: Underdosing The concept of underdosing has been added to the poisoning and adverse effect classification – Includes the ability to report why the underdosing is occurring T38.3X6A - Underdosing of insulin and oral hypoglycemic [antidiabetic] drugs, initial encounter T38.3X6D - Underdosing of insulin and oral hypoglycemic [antidiabetic] drugs, subsequent encounter T38.3X6S - Underdosing of insulin and oral hypoglycemic [antidiabetic] drugs, sequelae Z91.120 - Patient’s intentional underdosing of medication regimen due to financial hardship Z91.128 - Patient’s intentional underdosing of medication regimen for other reason Z91.130 - Patient’s unintentional underdosing of medication regimen due to age-related debility Z91.138 - Patient’s unintentional underdosing of medication regimen for other reason 74 Free ICD -10 Resources and Tools 75 ICD-10 Resources ICD-10 Website • http://www.cms.gov/Medicare/Coding/ICD10/index.html CMS Home Health Resources • http://www.cms.gov/Medicare/Medicare-fee-for-servicePayment/HomeHealthPPS/index.html Mapping (GEMs) • GEMs Crosswalk documents • http://www.cms.gov/Medicare/Coding/ICD10/2016-ICD-10CM-and-GEMs.html 76 ICD-10 Resources (cont’d) Medicare Learning Network Articles • http://www.cms.gov/Outreach-and-Education/Medicare-Learning-NetworkMLN/MLNMattersArticles/Downloads/SE1501.pdf ICD-10 National Provider Calls • http://www.cms.gov/Medicare/Coding/ICD10/CMS-Sponsored-ICD-10Teleconferences.html Provider Resources • http://www.cms.gov/Medicare/Coding/ICD10/ProviderResources.html 77 ICD-10 Resources (cont’d) American Health Information Management Association (AHIMA) • http://www.ahima.org/education/onlineed/Programs/ICD10 American Academy of Professional Coders (AAPC) • http://www.aapc.com/medical-coding/ 78 Questions and Discussion 79
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