MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
September 7, 2016
I.
Call to Order
Following the welcome, Pledge of Allegiance, and introductions, President Michael I.
Green called the meeting of the West Virginia Board of Education (WVBE) to order at 10:07
a.m. on September 7, 2016, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East,
Charleston, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Secretary Beverly E. Kingery, Thomas W. Campbell, Tina H. Combs (via telephone and in
person), F. Scott Rotruck, William M. White, James S. Wilson, and ex officio Michael J.
Martirano, State Superintendent of Schools. Members absent were Gayle C. Manchin and
ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and
Sarah Armstrong Tucker, Chancellor, West Virginia Council for Community and Technical
College Education.
II.
WVBE Outreach and Support to Flooded Schools
President Green, Major General James A. Hoyer, The Adjutant General of West Virginia,
Mr. Jimmy Gianato, Division Director, Department of Homeland Security and Emergency
Management and Homeland Security Advisory to Governor Earl Ray Tomblin, and Ms. Kingery
provided an update regarding the flood recovery effort. The Board and Department recognized
General Hoyer and Mr. Gianato for their exemplary service and assistance to schools and
students impacted by the flood. President Green called on Senator Corey Palumbo, Kanawha
County, 17th District, to address the Board regarding flood recovery efforts undertaken for
Herbert Hoover High School. President Green called on Parween Sultany Mascari, Esq., West
Virginia Chamber of Commerce, to address the Board regarding the Chamber's assistance to
businesses affected by the flood. President Green also recognized The Education Alliance that
provided assistance to teachers affected by the flood. Ms. Kingery introduced a video
showcasing outreach and support provided to flooded schools and recognized WVDE and
WVBE staff, Ms. Donna Hoylman Peduto, WVBE Director of Operations, Mr. Jackson, Mr.
Paul Hardesy, Logan County Board of Education, Mr. Danny Ellis, Logan County Commission,
Ms. Jane Massi, Mr. John Fawcett, WOWK TV, and Mr. Phil Kingery. President Green called
Mr. Jackson to the podium to provide remarks in recognition of Ms. Kingery for her leadership
and dedication in making the flood recovery relief an outstanding success.
III.
Remarks from the 2016 Teacher of the Year
Ms. Andrea Santos, 2016 Teacher of the Year, Logan County High School, provided
remarks regarding her experiences while serving as Teacher of the Year.
-2IV.
Delegations
The following individuals addressed the Board regarding the proposed amendment of the
Fayette County Comprehensive Educational Facilities Plan: Ms. Pam Prince, Mr. Stephen G.
Slockett, Mr. Thomas Skaggs, Ms. Elisabeth Akers, Ms. Amy Bennett, Ms. Olivia Tygrett, Ms.
Debbie Gipson, Ms. Sharon Cruikshank, Mr. Matt Wender, Ms. Jennifer Campbell (presented a
Petition to Approve the CEFP Amendment for Fayette County Schools for the record), Ms. Lou
Jones (provided information for the record), Mr. Patrick Whittington, Ms. Carolyn Arritt
(provided her remarks and a Petition to Keep Meadow Bridge High School Open for the record),
Ms. Shirley McGraw, Ms. Patsy Holliday, Ms. Brandie Alley, Ms. Sandra Harkins (provided her
remarks for the record), Ms. Shawna Sparks, Ms. Amanda Skaggs, Mr. William Willis, and Ms.
Kimberly Pernell. Mr. Dale Lee, WVEA, addressed the Board regarding teacher shortages.
(Copies provided for the record appended to Official Minutes, Attachment O.)
V.
Approval of Agenda
President Green moved the technology showcase to later in the agenda and called for a
motion to approve the agenda. Dr. White moved, and Mr. Rotruck seconded, that the agenda be
approved. Mr. Campbell questioned the process for development of the agenda. Dr. White
requested the Board take up the process for development of the agenda and the timeline for its
development and release. Following discussion, President Green called for the question and the
motion was carried with seven members voting yes and one member, Mr. Campbell, voting no.
VI.
Consent Agenda
President Green requested a motion to approve the Consent Agenda. Ms. Kingery
moved, and Mr. Rotruck seconded, that the Consent Agenda be approved. Mr. Campbell
questioned how the Consent Agenda was determined. Following discussion, President Green
called for the question; the motion was carried unanimously. (Copies appended to Official
Minutes, Attachments A through H.)

Approved minutes of August 10, 2016 (Attachment A)

Received WVDE personnel matters (Attachment B)

Approved three first time waivers of WVBE policy (Attachment C)

Approved Employment of Substitute Teachers in Areas of Critical Need
policies for Lincoln, Monongalia, Tyler, Webster, Wirt, and Wyoming County
Schools (Attachment D)

Approved new data collection for FitnessGram assessment components
(Attachment E)

Approved Marshall University's Teacher-in-Residence Agreements with
Berkeley and Lincoln Counties (Attachment F)
-3-
VII.

Approved West Virginia Wesleyan College's Teacher-in-Residence
Agreements with Upshur and Preston Counties (Attachment G)

Appointed Belinda Baker, Pamela Bailey, and Becky Wood to the West
Virginia Commission for Professional Teaching Standards (Attachment H).
Amendment - Fayette County Comprehensive
Educational Facilities Plan (CEFP)
President Green requested Superintendent Martirano addressed the Board regarding the
proposed amendment to the Fayette County CEFP. Mr. Campbell and Dr. White requested a
break prior to the presentation. Following discussion, Mr. Campbell moved, and Dr. White
seconded, that the Board take a fifteen minute break.
VIII.
Break
President Green called for a fifteen minute break at 12:34 p.m.
IX.
Call to Order
President Green called the meeting back to order at 12:55 p.m.
X.
Amendment - Fayette County Comprehensive
Educational Facilities Plan (CEFP) (Continued)
Superintendent Martirano requested Mr. David Sneed (PowerPoint presentation
attached), Executive Director, and Mr. Scott Raines, Director of School Planning and
Construction, School Building Authority of West Virginia, and Mr. Terry George,
Superintendent, Fayette County Schools, address the Board regarding the process for the
development of the CEFP amendment. Superintendent Martirano thanked Mr. Sneed for the
School Building Authority's involvement in the amendment of the Fayette County CEFP. Mrs.
Combs joined the meeting in person. Discussion ensued regarding facilities, finances, and
transportation. Ms. Kingery addressed the audience regarding local decision making.
Superintendent Martirano, acting in lieu of the Fayette County Board of Education
pursuant to the provisions of W. Va. Code §18-2E-5(m)(4)(C), presented an amendment to the
Fayette County Board of Education’s 2010-2020 CEFP for the Board's consideration. The
2010-2020 CEFP was previously amended on September 8, 2015. The attached amendment sets
forth the planned facility reconfigurations for Fayette County, including the construction of four
new schools, the closure of multiple schools/school buildings, and the renovation of multiple
schools/school buildings. The amendment was developed in conjunction with the West Virginia
School Building Authority and the Fayette County Capital Planning Committee, a committee of
54 citizens chosen to represent and act as liaisons for each Fayette County school attendance
area. The plan has been considered and approved by the Fayette County Board of Education via
a resolution adopted August 22, 2016.
-4Mr. Jackson moved, and Mrs. Combs seconded, that the amendment to the Fayette
County Board of Education’s 2010-2020 CEFP be approved. Following discussion, President
Green called for the question. The motion was carried with seven members voting yes and one
member, Mr. Campbell, voting no. (Copy appended to Official Minutes, Attachment I and
addendum.)
XI.
2016-2017 Statewide Master Plan for Professional Learning
Ms. Kingery presented the 2016-2017 Statewide Master Plan for Professional Learning
for the Board's consideration. W. Va. Code §18-2I-3 requires the WVBE to establish an annual
master plan for professional development in the public schools of the state. Upon approval of
the plan, the WVBE shall submit the master plan to the WVDE, the Center for Professional
Development, the regional educational service agencies, the Higher Education Policy
Commission and the Legislative Oversight Commission on Education Accountability. The
Master Plan for Professional Development will continue to bring together all systems that
support the growth and development of all educators across the state of West Virginia. The
second full year of implementation will allow for the continued integration of the adopted
professional learning standards and definition of professional learning for all educators. The
goals and activities will ensure we are providing a seamless support system to our districts and
schools. The WVCPD, WVDE and RESAs will remain committed in providing quality
professional learning with the ultimate goal of ensuring we are preparing college and career
ready students.
Mr. Campbell moved, and Dr. White seconded, that the 2016-2017 Statewide Master
Plan for Professional Learning be approved. Upon the call for the question the motion was
unanimously carried. (Copy appended to Official Minutes, Attachment J.)
XII.
Break
President Green called for a fifteen minute break at 2:28 p.m. Mr. Campbell departed the
meeting.
XIII.
Call to Order
President Green called the meeting back to order at 2:42 p.m.
XIV.
Technology Showcase
Mr. David Cartwright, Technology Infrastructure Manager, WVDE Office of Technology
Integration and Support, and Ms. Becky Butler (distributed information), Assistant Director,
WVDE Office of Middle/Secondary Learning, provided a video presentation regarding virtual
schools. (Copy appended to Official Minutes, Attachment P.)
XV.
Statewide Waiver of Policy 5310, Performance Evaluation of School Personnel
Ms. Michele Blatt, Chief Officer, Division of School Effectiveness, presented a statewide
waiver of Policy 5310, regarding requirements that fifteen percent of the evaluation for
English/language arts and mathematics teachers be based upon student growth determined by the
-5results of the state summative assessment and the five percent schoolwide growth metric, for the
Board's consideration. Since this is not a required component with the reauthorization of ESEA
and West Virginia has a school accountability system in place which holds every school
accountable for student growth on the state summative assessment, this waiver allows the focus
of the Educator Evaluation System to be professional learning and continuous improvement. In
order to provide personalized professional learning to our teachers, counselors, and
administrators, it is critical that the supervisor be able to finalize evaluations at the end of the
year. By finalizing the evaluations at the end of the year, supervisors will be able to address
strengths and weaknesses which will need to be discussed in the development of the professional
and student learning goals for the next school year. The educator evaluation system promotes
professional growth and development that advances student learning in West Virginia schools.
By utilizing the West Virginia Educator Evaluation System, West Virginia students have greater
access to highly effective teachers and leaders.
Mr. Rotruck moved, and Dr. Wilson seconded, that the statewide waiver of Policy 5310
be approved. Upon the call for the question the motion was unanimously carried.
XVI.
Policy 2422.8, Medication Administration
Ms. Rebecca King, Coordinator, WVDE Office of Special Education, presented Policy
2422.8 for the Board's consideration. Policy 2422.8, as amended, will allow county boards of
education the option of stocking naloxone under the standing orders and protocol of a county
medical director for administration by RNs and LPNs to ensure safe and quality healthcare is
provided to students in West Virginia public schools. Stocking naloxone in schools is a
prevention mechanism in the rare incidence that a student would experience a drug overdose in
the school setting. Six comments were received during the comment period resulting in no
change to the policy.
Dr. White moved, and Dr. Wilson seconded, that Policy 2422.8 be approved. Upon the
call for the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment K.)
XVII.
Policy 4350, Procedures for the Collection, Maintenance
and Disclosure of Student Data
Ms. Georgia Hughes-Webb, Data Governance Manager, WVDE Office of Research,
Accountability and Data Governance, presented Policy 4350 for the Board's consideration. A
review of Policy 4350 during the course of the 2015-2016 school year revealed certain areas
where additional clarification is needed regarding state-level expectations for the security and
use of student data and for district responsibilities to maintain local expertise with respect to
student privacy. The revisions to Policy 4350 ensure that state level expectations are clear and
unequivocal with respect to data access and privacy. The revised policy also ensures that all
stakeholders have a shared understanding of state-level expectations with respect to
responsibilities for securing student data and maintaining local capacity for enforcing privacy
regulations. No comments were received during the comment period.
-6Mr. Rotruck moved, and Dr. Wilson seconded, that Policy 4350 be approved. Upon the
call for the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachment L.)
XVIII.
Policy 5800, Standards of Professional Practice for
West Virginia Superintendent, Principals and Teacher Leaders
Ms. Blatt presented Policy 5800 for the Board's consideration. Policy 5800 was
developed as a foundational document to inform and direct educational leadership policy and
programs at the state, county, regional and school level. This policy is intended to be the central
guide for future policy and program development in the areas of leadership recruitment,
selection, preparation, licensure, induction, professional development and evaluation. This
policy is also intended to be a framework of professional practice around which current and
future leaders can reflect on and improve their professional expertise. The underlying focus of
each leadership standard described in this policy is a pervasive commitment to the advancement
of student learning; learning that is broad enough, deep enough and individualized enough to
develop the conceptual understandings, skills and dispositions necessary for transition to postsecondary education and careers. Fourteen comments were received during the comment period;
changes were made to address several comments regarding clarity of meaning and to avoid
redundancy.
Ms. Kingery moved, and Mrs. Combs seconded, that Policy 5800 be approved. Upon the
call for the question the motion was carried unanimously. (Copy appended to Official Minutes,
Attachments M.)
XIX.
Policy 2520.13, West Virginia College- and Career-Readiness
Programs of Study/Standards for Career and Technical Education
Dr. Kathy D'Antoni, Chief Officer, Division Career Technical Education, presented
Policy 2520.13 for the Boards' consideration. Policy 2520.13 is being amended to: 1) clarify the
programs of study; 2) include updated Simulated Workplace protocols; 3) add standards to each
program of study to align with the national cluster areas; 4) change the student performance
measures by eliminating the ACT WorkKeys® and Global 21 Performance Assessments and
replacing with a technical assessment; 5) add programs of study and clarify required courses for
each program of study; 6) add and clarify definitions and acronyms; and, 7) align West Virginia
Education Information System (WVEIS) prefixes for each cluster CTE programmatic change.
Mr. Jackson moved, and Dr. White seconded, that Policy 2520.13 be placed on public
comment for 30 days. Upon the call for the question the motion was carried unanimously. (Copy
appended to Official Minutes, Attachment Mc.)
XX.
WVBE Personnel Matters
President Green called for a motion to approve the Board's personnel matters. Mr.
Jackson moved, and Ms. Kingery seconded, that the Board's personnel matters be approved.
Upon the call for the question the motion was carried unanimously. (Copy appended to Official
Minutes, Attachment N.)
-7XXI.
Superintendent Report
Superintendent Martirano reminded members of the Feed to Achieve event scheduled for
tomorrow at 10:00 a.m. and provided updates regarding the Every Student Achieves Act
(assisted by Ms. Blatt - PowerPoint attached), and ACT results (assisted by Dr. Vaugh Rhudy
(distributed information) , Executive Director, WVDE Office of Assessment. (Copies appended
to Official Minutes, Attachment Q.)
XXII.
Capacity Building for Priority Schools and Intervention Counties
This update was deferred to a future meeting.
XXIII.
Office of Education Performance Audits (OEPA)
Director's Information
This update was deferred to a future meeting.
XXIV.
Recess
President Green recessed the meeting at 3:41 p.m. and stated that the meeting would
reconvene on September 8 at 9:00 a.m. in the same location.
XXV.
Reconvene
President Green reconvened the September 7 meeting at 9:06 a.m. on September 8, 2016,
in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Green, Vice President Lloyd G. Jackson
II, Tina H. Combs, William M. White, James S. Wilson, and ex officio Michael J. Martirano,
State Superintendent of Schools. Members absent were Thomas W. Campbell, Beverly E.
Kingery, Gayle C. Manchin, F. Scott Rotruck, and ex officios Paul L. Hill, Chancellor, West
Virginia Higher Education Policy Commission, and Sarah Armstrong Tucker, Chancellor, West
Virginia Council for Community and Technical College Education.
XXVI.
Office of Institutional Education Programs
Mr. Jacob Green (PowerPoint presentation attached), Special Assistant to the Chief
Officer, Division of Career Technical Education, and Dr. Christi Chambers, Executive Director,
WVDE Office of Institutional Education Programs, provided information regarding juvenile
justice reform inclusive of truancy diversion, prevention and transition services, and youth
reporting centers. (Copy appended to Official Minutes, Attachment R.)
XXVII.
Update - WVBE Actions for Improved Outcomes and Accountability Plan
Ms. Peduto (distributed information), provided an update regarding actions taken by the
Board to improve educational outcomes and support to county boards of education. (Copies
appended to Official Minutes, Attachment S.)
-8-
XXVIII.
WVBE Finance Committee Report
This report was deferred to a future meeting.
XXIX.
WVBE Coordinator of Board Agencies Report
Mr. Jason L. Butcher, WVBE Coordinator of Board Agencies, provided information
regarding current projects and his work with Board agencies.
XXX.
Items for Future Consideration
President Green called for items for consideration on a future agenda. Dr. White reported
that work is underway regarding a diversity initiative. Dr. Wilson requested that an outline of
the report card be shared with members. Mr. Jackson requested a resolution for Board action
regarding the teacher shortage and that the legislature be requested to take up voting across
county lines to allow parents to vote in the county in which their student attends school.
XXXI.
Future Meetings
The next regular meeting of the WVBE will be held October 12, 2016, in Charleston,
West Virginia. The meeting will continue on October 13, 2016, if the agenda is not completed on
October 12, 2016.
XXXII.
Adjournment
President Green called for a motion to adjourn. Dr. White moved, and Mr. Jackson
seconded, that the meeting be adjourned. Upon the call for the question the motion was carried
unanimously; the meeting was adjourned at 9:47 a.m.
Minutes approved by the Board on October 12, 2016.
______________________________________________
Michael I. Green, President
______________________________________________
Beverly E. Kingery, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes9/7/16