Why Cook At Home When You Can Dine Out?
Managing the Community Outreach Menu.
Ruth Smith, Outreach Coordinator
Judith Robinson, Assistant Dean for Library and Learning Resources
Edward E. Brickell Library, Eastern Virginia Medical School
Facts about EVMS
• Population served, 1.5 million
• Community based, 1973
Eat out?
Can you afford to
eat out?
Can you afford
to stay in?
Stay in?
EVMS Library Outreach Program
Area health professionals courtesy clients
Community donated books and journals
Outreach Coordinator
1 job created 2001
Since 2001, over 4,000 citizens trained
Clinical
Practice
Groups
Speaker’s
Bureau
Development
Staff
Who do you want to dine
with?
Internal
and
External
Local
Librarian
Groups
MLA
Programs
SEA/NNLM
Extend a Formal Invitation
Costs
Who pays
for what?
Space /
Equipment
Needs
Reduce Risk
Publicity
Coordination
The Partnership Letter
Teaching
Assignments
September 14, 2007
Bayside High School Health Sciences Academy Coordinator
Dear Mr. Jones:
This letter confirms our discussion that, the Edward E. Brickell Medical Sciences Library will enter a partnership with Bayside
High School Health Sciences Academy for the purpose of Clinical Rotations to be held at the Edward E. Brickell Medical Sciences
Library at Eastern Virginia Medical School for the 2007-2008 school year.
The Brickell Library and Partners
1. Agree on project/event goals: The Library will host 75 students during the school year. Students will learn to use
health information resources, observe librarians, explore the option of a career in librarianship,
2. Agree on scheduling: Bayside Health Sciences Academy will assign the dates and times. Each clinical rotation will
be 3 hours in length either 9:00 am – 12:00 pm or 1:00 pm to 4:00pm, Monday through Friday. If students do
not appear at the appointed time, the EVMS Outreach Coordinator will call and report the absence to the
Bayside Coordinator. Students will come in groups of 2-6. The Bayside Academy coordinator will provide a
list of students along with the date their clinical rotation is scheduled.
3. Agree on resources needed for this project/event: The format of the session will be dictated by the space and
technology available at the
Brickell Library. EVMS librarians will conduct the clinical rotation project under the direction of the Outreach
Coordinator. Students will provide their own transportation and will be covered by the Virginia Beach travel
liability guidelines. The Brickell Library will pay parking expenses in an EVMS parking facility. Evaluations
must be completed by each Bayside student. All evaluation results will be shared.
4. Agree to coordinate and agree on any publicity, news release etc.: The EVMS Chronicle will be covering this project.
Bayside anticipates no publicity at this point but will notify the Brickell Library Outreach Coordinator if the
situation changes.
We appreciate the opportunity to partner with Bayside High School Health Sciences Academy and look forward to a long and rewarding
association and many successful events and projects.
Sincerely
Ruth Smith, MLIS
Outreach Services Coordinator
Edward E. Brickell Medical Sciences Library
Eastern Virginia Medical School
PO Box 1980 Norfolk VA 23501-1980
Picking Up the Tab
Cost Sharing
Exhibit Awards,
Grants
Cost/Benefit
Reassigning
Resources
Remember, There Will Be Dancing!
Expect the Unexpected
Flexibility is the Key
Use a Checklist to Minimize Problems
Will You Dine Together Again?
Evaluating the Outreach Activity
Evaluation
Event Activity Report
Logic of Consequences
Don’t Forget the Thank You Note
Communication
Coordinate publicity with partners
Celebration
Promotion attracts new partners
Bon Appetit!