Cabinet Minutes Sunday January 25, 2015
Call to order
Approval of agenda
Motion to amend agenda to add candidates for appointment made by Carmen. Rob
seconded. All in favour.
Motion to approve the minutes made by Erik. Kaitlin seconded. All in favour
College Life Programmer Re: Shine a Light
Woman’s Week will be the first week of March to raise awareness of women’s
issues. The College Office is providing funding for this event.
Shine the Light is to raise money for girls in refugee camps. It also represents
missing and murdered Indigenous women.
Going to light lights in snow, lanterns, etc. in the week. College Office is asking for
volunteers from Cabinet for this event.
East Bank Versus West Bank Hockey Game:
Game Friday night was successful overall.
The trophy is missing and they hope to buy new one.
Jacob motioned to give East vs. West Bank $53.75 for a new trophy. Taylor
seconded. The pole from Gzowski flag is missing. Kaitlin suggested wanting to fund
more to cover cost of replacing the pole.
Carmen motioned to amend the previous motion adding up to $20 for the pole.
Seconded by Rob. All in favour.
All in favour motion carried.
Candidates
Shelby Smith and Emily Cauduro interested in joining Cabinet.
Rob motioned for a closed session. Carmen seconded the motion. All in favour.
Shelby in Jr Social Rep position and Emily in Jr Publicity.
President's Report
Railjam canceled as it was found to not be feasible.
Discussed having something else in Railjam’s place next year (ex winter carnival).
Three minute paper (March)Students invited to take paper related to their degree and to present it and defend it
in three minutes.
Rob expressed interested in being a part of the selection committee to read emailed
paper submissions.
PRD- recommend going with something other than doors in the Cabinet Office as the
doors open in so we would lose storage space. Discussed alternatives such as a
curtain.
Vice President’s Report
CASSCDiscussed safety and security on campus as some of phones are freezing due to the
cold.
Discussed the idea of having cameras in common areas of colleges to make sure
people are safe. Discussed benefits of people potentially acting better if know
they're on camera. Also discussed need to be cautious and to make sure the footage
would be for security eyes only, make sure students know there are cameras etc.
Sub committee membership to be reported to CASSC after first meeting.
Discussed tipi with security.
Cabinet AGM (Annual General Meeting)Discussed when to have it, hoping for before elections.
Will send out a doodle to try to find best time for Cabinet members.
Treasurer’s Report
Update on budgetBecause Railjam not happening $12,500.00 extra in budget.
If doing an event and need a cashbox for an event, go to Jacob (float etc).
Cabinet Professional DevelopmentDiscussed buying food for professional development.
Clubs and GroupsSubcommittee to get together and review applicants, bringing recommendations to
Cabinet for voting.
Taylor motioned to strike a Clubs and Group Funding Sub Committee with Sr.
Treasurer, Jr. Treasurer, a social rep & Giorgio. Rob seconded. All in favour. Motion
carried.
Senator's Report
Current state in enrollment has seen a decrease with con-ed not continuing next
year.
Revisions to terms of reference.
AP&B new policies for creation of interdisciplinary schools discussed merging
existing departments.
Carmen motioned for 5 min recess. Seconded by Kaitlin. All in favour.
Events Update
Jenna: Tobogganing -approved since Jan 14.
Waiting to hear back from events coordinator
Jacob: hot chocolate from 12-4 in the atrium Friday to tell people about Cabinet’s
events coming up
Debrief and clarification re: Trend "After Party" from before the breakNot as much attendance as expected.
Need to find out if getting any money from the college office. $400 in food plus tax
for this event.
If there is no motion made in Cabinet to give a check for something it is not fair to
ask Jacob to write one.
Reminder to order according to the money you have for an event.
Taylor motioned to pay Jacob $297.67. Erik seconded. All in favour. Motion carried.
Golf weekendHope to have a Cabinet team for mini golf.
ValentinesAndrew to start inquiring about photo booth for the event.
Formal (March 13th)Water goblets with Gzowski College sandblasted on them. ~ $1200.00
Taylor motioned up to $2500.00 extra funding to Gzowski formal. Erik seconded.
All in favour. Motion carried.
Taylor motioned up to $500.00 for golf course. Carmen seconded. All in favour.
Kaitlin abstained. Motion carried
Position Reports
Rob
TCSABrought up Cabinet’s concerns from last meeting.
Cabinet still expressing concern. Rob offered to try to set up a talk with Boykin to
get information directly from the source.
FoodNew acting general manager for Chartwells.
Looking to make colleges more streamline.
First year students will see charges reflected for ISW dinner etc that haven’t been
removed yet (will be taken from flex account).
Looking for ideas to make students eat on campus more.
Giorgio
Suggestion box to let people know their opinion is heard. Discussed having it with
Jacob’s hot chocolate.
CFS Israeli policyDiscussion what Cabinet’s position should be.
Forward on any people with concerns for Cabinet’s position to Carmen.
Taylor motioned that Cabinet's official position be that it is not the place of a
Cabinet, the Trent Central Student Association or the University to enact by-laws
that take a stance on foreign issues, and Gzowski College Cabinet will endeavour to
uphold this position in our policy writing, and in the policies we choose to support
at the Trent Central Student Association and the University. Seconded by Kaitlin. All
in favour. Motion carried.
Elianna
Co-curricularWorkshops eligible on co-curricular record
Kaitlin
Didn’t sit on co –chair orientation meeting yet as it was pushed back
AOB
Carmen motioned to accept Maggie’s resignation. Erik seconded. All in favour.
We thank her for her contribution to Cabinet.
Giorgio to take Erik’s food sustainability committee.
TaylorGavel for Chair
Taylor motioned up to $50.00 for a gavel. Erik seconded. Carmen, Rob, Andrew and
Lindsey in favour. Kaitlin and Jacob opposed. Motion passed.
Kaitlin motioned $20 for suggestion slips. Taylor seconded. All in favour.
Meeting adjourned.