REGISTERING THE RESULT OF AN
ANNUAL GENERAL MEETING (AGM)
1. Group’s name
2. Date of AGM
3. Please indicate below whether the group approved an income and expenditure
statement at the AGM above
 Yes
 No
The group must produce an income and expenditure statement at the end of its reporting year if it
received over £12,500 (in money or in kind) from outside Parliament in its reporting year. The
group must approve this income and expenditure statement at a General Meeting (normally an
AGM). It must then publish the statement on its website or, if it has no website, must instead
make the statement available on request to anyone who asks for it. You can find detailed
requirements for income and expenditure statements, including a proforma, in the Guide to the
Rules on APPGs.
No group is required to produce a statement for any reporting year which ended before 7 May
2016.
4. Please provide below a full list of the group’s current officers, including any elected at
the AGM
 The group must have at least four officers;
 Each of the group’s officers must be either an MP or Peer and must be elected at a General
Meeting of the group (eg at an AGM or EGM);
 At least two of the group’s officers (including the Chair, who must also be the group’s
Registered Contact), must be MPs;
 At least one officer must be from the government party or parties and at least one from the
main opposition party;
 Groups may appoint Peers to any position (including co-chair) - except for that of Chair and
Registered Contact.
NB: If you have not assigned a specific role (eg Secretary) to an officer their role will be recorded
simply as ‘Officer’ on the Register of APPGs.
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Officer’s role
Officer’s name
Party
Chair & Registered Contact
(mandatory post and must be
an MP)
5. If you have elected a new ‘Chair & Registered Contact’ please select below the contact
details that should be registered for him or her
Tick one of the options shown below. Your new Chair & Registered Contact’s details will then
be automatically drawn from the Members’ Names Information Service (MNIS) on the
parliamentary website.
 Parliamentary contact details
 Constituency contact details
6. Please check if there is anything else requiring amendment in the group’s register entry
and if there is supply details below
The information you are required to register following an AGM is covered in sections 2-5 above.
The group must register throughout any other changes needed to its current register entry within
28 days of the change occurring (eg within 28 days of the group receiving a donation of
registrable value). The Guide to the Rules on APPGs contains full details on what is registrable.
Secretariat support
If in the ‘benefits’ section of the group’s current register entry the group has named a secretariat,
the entry will show the start and end date relating to the provision of secretariat services.

If the end date has now passed and the secretariat is still working for the group, register a
new start, new end date and a new estimate of the financial value of the staff time to be
provided within the period covered, which is usually a year. Alternatively, if the registered
secretariat has now ceased working for the group please tell us the date on which they ceased
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
doing so, and provide a revised estimate of the financial value of the staff time provided
between the start date on the register and the actual end date.
If a brand new secretariat has been appointed, register a start and end date for this and also
an estimate of the financial value of the staff time to be provided in the period covered, which
is usually a year.
7. Please give details below of the person who is submitting this form
You may only submit this form if authorised to do so by the Chair & Registered Contact.
Your name
Your telephone number
Your email address
In what capacity are you
submitting this form?
 Officer
 Officer’s staff
 Secretariat
Date
8. Where to send your completed form
Please email your completed form to the Assistant Registrar, whose contact details are below. Or
you can print the form and post it to her if you prefer.
Email:
Tel:
Website:
Address:
[email protected]
020 7219 0401
www.parliament.uk/pcs
Assistant Registrar, Office of the Parliamentary Commissioner for Standards
House of Commons, London SW1A 0AA
Form issued by the Office of the Parliamentary Commissioner for Standards, May 2016
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