UUSM Governance
Oct 9, 2016
Proposal for Governance Changes at UUSM
The “Old” System Prior to 2006
UUSM Congregation
Minister
Worship
Associates
Board of Trustees
Program Council
RE Committee
Intern
Minister
Committee on
Ministry
DRE
Music Committee
“Admin”
Committees
Finance
Committee
Facilities
Committee
Music Director
Other Program
Committees
Other Admin.
Committees
Policy Governance As Implemented About 2006
UUSM Congregation
Board of Trustees
Minister
Worship
Associates
Asst. Minister
Intern
Ministers
DREs
Music Director
Other Staff
Coordinating
Team
Other Program
Committees
Other Program
Committees
Finance
Committee
Other Admin.
Committees
Nominating
Committee
UUSM Organization as of 2015
UUSM Congregation
Minister
Worship
Associates
Office
Staff
DREs
Music Director
Other Staff
IST
Board of Trustees
Operations
Group
Program
Committees
Other Admin.
Committees
Finance
Committee
Leadership
Committee
HR /Comp
Committee
Committee on
Ministry
Campus task
Force
Association of UU Administrators
Proposed New Organization
UUSM Congregation
Board of Trustees
Minister
STAFF
Office Staff
Roles
Music Director
Office Duties
Finance
Committee
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A/R & A/P
Budget
Payroll
Treasury
Insurance
DREs
Office Staff
Other Staff
Intern
Minister
Worship
Associates
Manage UUSM
Calendar
Update
Social Media
Manage
Personnel
related DBs
Site Rentals
Worship & Day-to-day Activities
Comp &
Benefits
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Hiring
Terminations
Employment
agreements
Benefits
Policies
Reviews
HR Records
ADMINISTRATION
& OVERSIGHT
Leadership
Team
New Committees:
Committee on Ministry
Long Range Planning
Campus
Task Force
Facilities
Committee
New:
Social Action
RE & Music
New Board of Trustees Roles
Role
Name
Liaison Group
President
Shaun Collins
Leadership Team
Vice-President Tom McCune
Campus Task Force
Treasurer
Laura Bull
Finance & Compensation
Secretary
Anne Silver
Proposed Committees (Ministry and Long Range Planning)
Trustee 1
Wade Leschyn
Facilities
Trustee 2
John Farrow
Religion Education
Trustee 3
Becky Howland
Social Committee (new), UUCC (CoastSide)
Trustee 4
Michael Duncheon
Social Action
Trustee 5
Paula McCaa
Welcoming team (Membership)
New Trustee Roles include:
1) Meet with your Liaison group at least once before the next Board meeting
2) Create report and publish on Google Drive
3) Report back to Board any issues and requests at the next meeting.
a) Reports not to exceed five (5) minutes of time.
b) Reporting to the Board is not required if there is no Board-related items
Why Change?
Reasons for Old Model
(Policy Governance Hybrid)
Feedback
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Promotes growth
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Didn’t work that way: we didn’t grow.
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Frees the Board to focus on policy and
strategy
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Board was too far removed from the activities
of the congregation.
New committee proposed for long-term
strategies.
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Need Policy Governance model to evolve
from pastoral to program type congregation
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We are Pastoral size.
Almost none of the “program size” congregations
use this model.
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Policy Governance simplifies and expedites
decision making
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No one person fully understood the
responsibilities, processes and procedures of
each committee and Operations Group.
System was too complicated. People don’t
understand how the church is run.
Board was asked to help direct the OG
slowing the process down.
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