Deleting Sets
You can delete a single portfolio set from the Sets window or delete multiple portfolio sets using the Batch Delete
Portfolios Wizard. Deleting portfolio sets allows you to keep your list of sets manageable and current. When you
use the Batch Delete Portfolios Wizard you also have the option to copy the portfolio sets you are deleting into
another established dataset for retention purposes. Manually deleting a portfolio set from PortfolioCenter does not
delete the individual portfolios and/or groups in the set. On the other hand, deleting portfolio sets via the Batch
Delete Wizard will delete the individual portfolios and/or groups within the set. The following document walks
you through deleting a single static portfolio set, a single smart portfolio set, and batch deleting portfolio sets.
Deleting a Single Static Set
If you no longer need one of your Static Sets, follow these instructions to delete it from your list of sets.
1
Click the Portfolios tab.
2
Click the Sets button, located to the left of the
Portfolios list.
3
Select the Static Set you want to delete.
Note: The icon for a Static Set is3 heads.
4
From the system menu at the top of the screen,
select Edit | Delete.
5
Confirm by clicking OK.
Your set no longer appears on the list of sets.
DocumentID: SPT010320
Last Updated: September 27, 2010
Deleting a Single Smart Set
If you no longer need one of your Smart Sets, follow these instructions to delete it from the Set Builder list and
from your list of all sets.
1
While on the Portfolios tab, select the Sets button at the upper left.
2
Click the Set Builder button, located below the list of sets.
3
Select the Smart Set you want to
delete, and click the Delete button
on the right side of the screen.
4
Confirm the deletion by clicking
OK.
5
You set no longer appears on the Set Builder screen or on your list of sets on the set screen.
Batch Deleting Sets
Important
Before deleting portfolio sets, make sure:
♦ You
are in the dataset with the portfolio sets you want to delete
♦ The
dataset you want to copy the portfolio sets to already exists
On the Web
If you are unsure of the dataset you are in or the name of your destination dataset, see Changing the
PortfolioCenter Dataset for more information about checking dataset names.
Important
Using the Batch Delete Wizard to delete a set also deletes the portfolios, groups and underlying
portfolios that are members of the groups within the set.
To delete portfolio sets from the current dataset and copy them into another:
1
If necessary, click the Portfolios tab to switch to
the Portfolios page of the main window.
2
From the menu bar, select Tools | Batch Delete
Portfolios to start the wizard
3
Choose Select Set and all members
4
Click the Set Browse button, and select the set
that you want to delete.
5
Click Next
Deleting Sets
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6
Select Copy portfolio and groups if you want to
copy to the information to another dataset.
If you uncheck this box, the sets will be
permanently deleted from the database. It is
strongly recommended that you either copy the
sets to another dataset or that you backup the
database before proceeding.
7
Click the Database Browse button, and select the
dataset to receive the copied portfolio set(s).
8
Click Next.
9
To copy price files along with the portfolio sets,
check the Copy Prices box.
10
Indicate whether to overwrite or append prices in
the target dataset. Overwriting replaces duplicate
price records with prices from the source dataset.
Appending adds only price records for securities
that do not exist in the target dataset price files.
11
Click Next
12
A summary of the portfolio set, portfolios and
portfolio groups that you are deleting is displayed
for you to review. To save a copy of this list for
your records, select the Export List button.
13
Save the text file to a location on your computer.
14
Click Finish
The selected portfolio sets and its members are
copied to the specified dataset and deleted from
the current dataset. A progress window tells you
which portfolio set is being copied and deleted.
Note
If the portfolios or portfolio groups you select in the wizard are the only members of a separate static or
smart set from the one you selected for deletion, PortfolioCenter also deletes those sets during the batch
delete process to avoid leaving empty sets. The sets that will be deleted appear in the final screen of the
batch delete wizard even if you did not select the particular set to be deleted. Even if a smart set has been
deleted from PortfolioCenter, the view is still available if you need to recreate the set.
Deleting Sets
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What Data Is Copied Along With Copied Portfolio Sets?
When you copy portfolios sets from one dataset to another, more than just the set details are copied into the new
dataset. The list below shows the other data that follows portfolio sets into the receiving dataset.

The portfolios, portfolio groups and their underlying portfolios that are members of the portfolio sets

Models associated with copied portfolios, portfolio groups and their underlying portfolios that are members of
the portfolio sets

Targets associated with copied portfolios, portfolio groups and their underlying portfolios that are members of
the portfolio sets

Billing Specs associated with copied portfolios, portfolio groups and their underlying portfolios that are
members of the portfolio sets

Billing Forms associated with copied portfolios, portfolio groups and their underlying portfolios that are
members of the portfolio sets

All transaction data, billing history, and interval history for copied portfolios and portfolios within portfolio
groups that are members of the portfolio sets

All Custom Portfolio Fields associated with copied portfolios, portfolio groups and their underlying portfolios
that are members of the portfolio sets (default values will be assigned to these fields for all of the existing
portfolios and portfolio groups in the receiving dataset)
Deleting Sets
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