2015-2016
INTRAMURAL CAPTAIN’S MANUAL
WILFRID LAURIER UNIVERSITY
519.756.8228 x5728
73 George St
Brantford, ON
N3T 2Y3
INTRAMURAL CAPTAIN’S MANUAL
TABLE OF CONTENTS
Introduction
Page 2
Registration
 Bond Money
 Refunds
Page 3
Schedules & Standings
 Alterations to Schedules
 Game Forfeits
 League Standings
Page 4
Uniforms & Equipment
 Team Uniforms
 Team Names & Logos
 Protective Equipment Policies
Page 5
Pizza Pizza’s Team of the Week
Page 6
Code of Conduct & Fair Play
Page 7
Infractions & Penalties
Page 8
Appealing Decisions
Page 10
Intramural Waiver
Page 10
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INTRAMURAL CAPTAIN’S MANUAL
INTRODUCTION
The mission of the Athletics & Recreation Department is to establish an Intramural program for students to
enjoy and participate in without restraint, which is free from harassment, discrimination and abusive behavior.
This program will also promote healthy and active living in a safe and friendly student-oriented environment.
In keeping with the Code of Conduct and Fair Play standards, all players, spectators and administrators are
expected to abide by the following:
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Respect the written rules of the game and the unwritten rules of sportsmanship
Respect the officials and accept their judgement and decisions
Respect your opponent
Maintain self-control and dignity under all circumstances
By voluntarily participating in Laurier Brantford’s Campus Recreation/Intramural programs, all participants
assume the risk of injury. Laurier Brantford does not accept responsibility for injury or loss incurred by any
person participating in activities organized and administered by the Campus Recreation program.
All players must bring their current OneCard to each intramural game. Regular checks will occur to ensure each
player is eligible to participate. If a player’s card is lost, then they must bring a piece of phot ID and proof that
they are currently enrolled at Laurier Brantford. Remember, you may only play for 1 team in 1 level.
RESPONSIBILITIES OF A CAPTAIN
As a captain in an intramural league, you have the following responsibilities owed to your team, the league,
and administration:
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You must attend all captain’s meetings as scheduled by the Rec Program Coordinators
Ensure that your team is informed of and has signed off on the team waiver provided at the captain’s
meeting
Submit rosters prior to the due date set by the Rec Program Coordinators
Ensure that your roster meets all requirements, as listed in the regulations section of this manual
Ensure that you notify the RIC of any scheduling conflicts or roster issues that you may face with an
upcoming game prior to the start of the season or at least seven days prior to the scheduled game
Ensure that your team is informed of all regulations
Promote a sense of fair play and equality within your team
Be the voice of your team, only you are to bring forth complaints to league administration and
participate in pregame duties such as coin tosses and meetings with referees
In the event of your absence at a match appoint a vice captain to overtake your responsibilities on a
temporary basis
Fairly evaluate your opposing team and assign spirit points when necessary
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INTRAMURAL CAPTAIN’S MANUAL
RIGHTS OF A CAPTAIN
As a captain you have the following rights which you may use at any time during the league:
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Right to open communication with the Rec Program Coordinators, utilizing the communication outline
in the communication section of this manual.
Right to fair play. Laurier Athletics and Recreation will do their best to ensure that teams are operating
in a fair and equitable manner.
Right to appeal disciplinary action, following the appropriate protocol.
COMMUNICATION
If you have any inquiries, requests or complaints please contact League Administration using the following
contact information:
Position
Rec Program Coordinators
Coordinator of Fitness &
Lifestyle Programs
Issues that you address with them
Scheduling changes and inquiries,
ineligible players, playoff inquiries,
appeals
Refunds, appeal follow ups, other
directions as given by the Rec
Program Coordinators
Contact Info
Edward Hollingworth and
Samantha Keen
[email protected]
Kristin Fernandes
[email protected]
519-756-8228 x 5797
REGISTRATION
BOND MONEY
Bond money is collected as part of your registration fee. Bond money is a refundable deposit that is held to
ensure that teams participate in a fair and equitable manner. Bond money can be forfeited for any infraction as
outlined in the infractions section of the manual. Bond money will be returned at the end of the season, minus
any penalties incurred. Only team captains or players appointed to receive bond money by the captain and
indicated to the Rec Program Coordinator shall be able to receive bond money returns. Teams will have bond
money returned in a lump sum and must decide how they wish to divide up bond money distribution. Any
money that is not picked up by the bond money pick up deadline will be forfeited.
REFUNDS
A request for refund must be submitted to the Coordinator of Fitness & Lifestyle Programs by midnight of the
registration deadline. Request for refunds must indicate the reason for withdrawal from the league, the order
number, and payment method. No refunds will be processed after the first day of play. If a free agent is
transferred to a team other than the free agent or finds their own team to play on they shall not be eligible for
a refund. Free Agent fees WILL NOT be transferable to team captains who have free agents placed on their
team.
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INTRAMURAL CAPTAIN’S MANUAL
SCHEDULES & STANDINGS
ALTERATIONS TO SCHEDULES
Intramural games will run on set nights for the duration of the term. Rec Program Coordinators will attempt to
schedule games that fit the teams schedule and requests. The following regulations will apply to scheduling
and alterations:
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Requests to alter a schedule must be received by the Rec Program Coordinators no later than seven
days prior to the scheduled game; however there is no guarantee that they will be able to
accommodate all such requests.
Valid reasons for switching a game are:
 Class Conflict affecting more than 50% of your team or allowing you to submit an eligible team
 Exam conflict affecting more than 50% of your team or allowing you to submit an eligible team
 Other as decided on by league administration
GAME FORFEITS
A team will be charged with a game forfeit when the minimum number of players fails to show up to play.
Teams will have until 5 minutes after scheduled play time to find enough players. If after 5 minutes the
defaulting team managed to find sufficient players, the captain can approach the captain of the opposing team
with game official within the first 15 minutes of scheduled play time to ask if game can still continue. It is on
the sole discretion of the captain of the non-defaulting team to choose whether or not to play and count it as a
real game. See sport specific rules for details.
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One (1) default results in the loss of 50% of bond money paid and the team forfeits the game.
Two (2) defaults in a season results in the loss of the remaining bond and is charged with a minus two
in the standings.
Three (3) defaults in a season results in elimination from the league.
LEAGUE STANDINGS
League standings will be made available through the website at www.laurierathletics.com.
Each sport will follow these point categories (except volleyball & hockey):
 Win – 3 (hockey – 2, volleyball – 1 for each match one)
 Tie – 2 (hockey – 1)
 Loss – 1 (hockey – 0)
 0 – Default
SP – Spirit Points  After each game each team will give the opposing team a rating from 1 to 5 based on their
team spirit during the game (ie. cheering, sportsmanship, encouragement, fair play, attitude, etc). The team
with the most spirit points at the end of the regular season will be awarded an extra 2 points.
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INTRAMURAL CAPTAIN’S MANUAL
From the top menu select “Intramurals” and then “Leagues”.
From the drop down “Intramural Leagues” menu select your league.
From the provided options, select “Standings”.
UNIFORMS & EQUIPMENT
TEAM UNIFORMS
Teams wishing to make jerseys are welcome to do so provided they abide by the following regulations:
 Printing of the Golden Hawk Logo and any variations of the Golden Hawk must be done through an
authorized vendor. Authorized vendors are The Laurier Bookstore, Hawk Shop, Traces & Big Kahuna
Sport Company.
 All team jerseys must be approved by the Rec Program Coordinators. All artwork must be e-mailed to
[email protected] for approval prior to printing.
Laurier Athletics and Recreation reserves the right to reject and/or modify any team name or uniform that does
not comply with the preceding regulations. Laurier Athletics and Recreation will not be held responsible for any
loss, monetary or otherwise, as a result of an alteration to a team name or uniform made by the department.
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INTRAMURAL CAPTAIN’S MANUAL
TEAM NAMES & LOGOS
As a participant in intramurals you are presented with the opportunity to name your team and if so wished,
design your own uniform. The following regulations govern all team names and logos that appear in any
intramural league, including shirts that are worn by members to make all athletes wear the same colour for a
game:
 No offensive language may be on any part of the uniform or team name. Offensive language includes
but is not limited to: swearing, racist remarks, sexual remarks, or innuendos.
 Logos cannot have any offensive images, or sexually or racially suggestive images.
 If the team name has two interpretations, one being offensive in nature and the other not, the
intention of the name will be deemed to be offensive in nature.
 In the event of a team name not fitting the above criteria, their name shall be changed to “Team
(Captain’s Name)”. It is the team's responsibility to submit a new name within 72 hours of their team
name being posted as the changed name, otherwise this default name shall remain as their team name
for the remainder of the season.
 Rec Program Coordinator decisions on uniforms will be taken as final
PROTECTIVE EQUIPMENT POLICIES
For the safety and protection of all participants, the following policies will be enforced:
 Helmets and FULL facemasks (incl. neck guards) must be worn and properly fastened for Ice Hockey
games (participants and officials).
 Helmets, gloves and road hockey stick are required for Ball Hockey games.
 All players of potential contact or collision sports are strongly encouraged to wear mouth protectors
 Shin guards are required for all participants involved in Intramural outdoor and indoor soccer leagues
 Because this equipment needs to be fitted to each individual and is of a personal nature, participants
and officials are required to supply their own equipment. Failure to comply with the above-stated
policies during Intramural play will result in removal of the player from the game and could result in a
technical or bench penalty against the player’s team.
PIZZA PIZZA’S TEAM OF THE WEEK
Each week, a team will be named “Pizza Pizza’s Intramural Team of the Week”. The winning team will be
highlighted on our webpage and will receive two free pizzas for their team. Teams who meet the following
criteria will be eligible to win:
 At least 80% of their roster is in attendance at the game
 They have no fair play strikes against them
 They have team spirit! (this could be shown in multiple ways; through team uniforms, cheers, etc)
 They display exceptional sportsmanship on and off the field/court/ice
 They treat officials, other players and each other with respect
Winners will be picked each week and vouchers will be given out at your next game. Teams can be
nominated multiple times, but can only win once per academic year.
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INTRAMURAL CAPTAIN’S MANUAL
CODE OF CONDUCT & FAIR PLAY
CODE OF CONDUCT
All Laurier students who participate in the Intramural program are bound by the University’s Code of Conduct.
Specific to the Intramural program, participants are expected to treat teammates, opponents and officials with
respect and dignity as specified in the FAIR PLAY guidelines and the Intramural philosophy of Fun for All. There
is a zero tolerance for any form of harassment, discrimination or abusive behaviour. Sanctions will be applied
for non-compliance with the Code. By virtue of participating in any form in a WLU Intramural activity, all
participants are bound by and agree to abide by the Student Code of Conduct and Fair Play policy.
FAIR PLAY
In keeping with the spirit of intramural play to be FUN and to actively promote fair play and enjoyment for all
participants, a ranking system has been put in place to reward those teams who are most sportsmanlike in
their demeanor, overt attitude toward game officials, opponents and teammates, and uphold the Code of
Conduct. Game officials will rate each team based on the guidelines below:
The Fair Play Rating System:
5 – Outstanding team spirit and attitude: shakes hands with opponent at end of game, displays team cohesion
and support of teammates, positive/constructive interaction with game officials & opponents, displays obvious
enjoyment of the game regardless of the outcome and is not overly aggressive
4 – Very good team spirit and attitude; no conflict with officials or opponents, supports teammates, displays
enjoyment of playing the game and is not overly aggressive
3 – Average team spirit and attitude; displays minimal conflict with officials or opponents
2 – Below average team spirit and attitude; displays conflict with others, questions officials judgment, displays
bad attitude, aggressive play which interferes with the enjoyment of the game
1 – Little team spirit and poor attitude; rude comments to other players or officials, argumentative and
aggressive
0 – No team spirit and very bad attitude; overly aggressive, very argumentative, ANY form of verbal abuse
3‐Strike Policy:
1st Strike (X) – Rec Program Coordinator sends an e-mail to the team captain informing them that his/her team
has received a strike against them. The team captain will also be warned that any subsequent strikes will result
in the loss of bond money and potential ejection from the league.
2nd Strike (X) – The second strike against a team warrants a meeting between the team captain and Rec
Program Coordinators. This meeting will be accompanied by a forfeiture of 50% of the team’s bond money.
3rd Strike (X) – The third strike against a team results in automatic ejection from the league, loss of all
remaining bond money and a meeting with the Coordinator of Fitness & Lifestyle Programs. The Spirit of
Competition committee may also be called upon to determine the appropriate discipline and future
implications for the team.
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INTRAMURAL CAPTAIN’S MANUAL
INFRACTIONS & PENALTIES
The following infractions and their penalties are standardized to ensure fairness and equity between all
intramural leagues:
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Failure to attend a captains meeting
 Captains meetings are mandatory for all team captains and free agents. If the captain cannot make
it, they can appoint someone else to attend. Failure to attend a meeting will result in 50%
forfeiture of bond money.
Failure to have adequate number of eligible players
 A team showing up to an intramural venue with an inadequate number of athletes to play their
chosen sport shall forfeit the match and be subject
o One Violation – 50% bond forfeiture
o Second Violation – 100% bond forfeiture
o Third Violation – Eligibility for playoffs removed
o Fourth Violation – Removal from league
Playing of an ineligible player
 If a team plays a player who is not on the set roster, the game and 50% of bond money is forfeited.
Failure to submit roster on time
 The Rec Program Coordinators shall set a date in which rosters must be submitted by. Rosters
submitted past midnight of the set date will result in forfeiture of 50% of bond money.
Inappropriate uniform
 Failure to comply with the Team Uniform and Logos Policy will result in 50% bond forfeiture,
increasing to 100% upon second infraction.
Abuse of Officials
 Officials are an integral part of ensuring that games operate fairly and in compliance of the
individual team rules. Abusive language, gestures, statements, or consistent questioning are all
punishable offenses and shall be dealt in the following manner:
o Warning issued to team
o 50% bond money forfeiture and forfeiture of match the abuse occurred in
o 100% forfeiture of bond money, 3 game suspension for the player involved
Excessive offensive language
 Teams are to limit instances of swearing within the course of a game. Any offensive language is
punishable in the course of a game. Offensive language directed at a player will result from
ejection from the match.
 Teams with multiple infractions of this rule shall forfeit 50% of bond money.
Player acting as an instigator
 Any instance of a player attempting to start or escalate a situation with another team member,
official, or spectator shall be ejected from the current match and incur a one game suspension.
The team may face further sanctions for repeat offenses by team members as decided upon
by the Rec Program Coordinator.
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INTRAMURAL CAPTAIN’S MANUAL
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Players involved in a physical fight
 Players involved in a physical fight, defined by the throwing of punches, kicking, kneeing, head
butting, or any other action not deemed to be within the context of the game, shall be ejected
from the current match and suspended for three (3) games. A second offense shall see the player
removed from the league and their team incur 50% bond forfeiture.
Team involved in a physical fight
 If more than one player from a team involved in a physical fight the team shall forfeit 100% of bond
money and players involved in the physical fight shall receive a 2 game suspension, expandable by
league administration.
Evidence of drug/alcohol consumption at an intramural venue
 Team dressing rooms and intramural venues are inspected for condition post game. Evidence of
consumption of alcohol, chewing tobacco and other tobacco products, and illegal drugs at an
intramural venue shall result in 100% forfeiture of bond money and the team being responsible for
all fines incurred by the Department of Athletics and Recreation. Additionally, the team shall be
removed permanently from the league they are competing in.
Player under the influence of drugs and/or alcohol
 A player deemed to be under the influence of alcohol or drugs based upon actions, smell,
admission, or witness shall not be permitted to play within the game they are attending.
o If the omission of this player from the game will result in the team not meeting eligibility
requirements, the game shall still be played, however the ineligible team shall incur a loss
regardless of the result.
 If more than one individual is under the influence, a 50% bond penalty shall be incurred and the
players deemed to be under the influence shall be suspended for the following 2 games.
Excess litter or garbage left at playing location
 The leaving of excessive garbage items such as water bottles, athletic tape and other related items
at the area of play is not permitted. Teams should leave the game area the exact way it was found
when the first teams arrived for the night. Excess garbage will result in 50% bond forfeiture and the
repayment of any additional custodial costs incurred by the Department of Athletics and
Recreation.
Fair Play Score
 Teams who receive their second Fair Play rating of less than 3 will lose 50% of their bond
automatically, and will be put on probation. While on probation, if a team receives a rating of less
than 3 they will lose the remainder of their bond and be eliminated from the league and playoffs.
Captains will be required to meet with League administration to explain their team’s conduct. The
Spirit of Competition Committee may be called on to determine team member’s future
involvement in WLU Intramurals
League Administration Interpretation and Enforcement
 League Administration, defined collectively as the Rec Program Coordinators and Coordinator of
Fitness & Lifestyle Programs, have the ability to alter and enforce further penalties on all
Infractions and Penalties.
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INTRAMURAL CAPTAIN’S MANUAL
APPEALING DECISIONS
As a participant in Laurier Recreation Intramurals you have the right to appeal any decision set forth by the
Officials or Rec Program Coordinators. An appeal of a decision must be filed with the Rec Program Coordinator
no later than 48 hours from being informed of the decision. Notice of appeal can be submitted through email,
phone, or in person. The decision made by the Rec Program Coordinator in collaboration with the Coordinator
of Fitness & Lifestyle Programs will be considered final and binding. Within 24 hours of the decision you will be
informed of the result of the appeal. No further action may be taken post appeal.
INTRAMURAL WAIVER
I realize that participation in athletic and fitness endeavors entails the risk of personal injury. Such risks may
include, but are not restricted to slips, falls, physical contact with other people, equipment or facilities, later
accidents or abnormal climatic conditions. I accept and assume all such risks, dangers and hazards and the
possibility of personal injury, death, violence, property damage or loss, attendance and participation in
activities provided by the Department of Athletics & Recreation – Laurier Brantford. I accept my responsibility
to abide by the laws of the country, to ensure that I have adequate medical coverage, protect personal
possessions, and obey all the rules set out for athletic and recreation activities. I accept full responsibility for
my level of participation and use of equipment by exercising my judgment, based on my own experience and
competence. In consideration of approval to participate in such activity, I and any personal representative, hold
harmless, release and forever discharge Wilfrid Laurier University and the Department of Recreation, their
directors, officers, faculty, staff, students, volunteers, agents, trainees, or employees from any and all actions,
causes of actions, claims, and demands for damages, loss or injury, resulting from or arising out of my
participation in such activities. I also indemnify and save harmless Wilfrid Laurier University and Department of
Athletics & Recreation from any and all actions, causes of actions, demands, expenses or losses whatsoever
which they may bear as a result of my participation in such activities, by reason of damage to any and all
property and any and all personal injuries, including death of others or myself. I agree to accept all possible
risks that may arise from participating in Extramural Sports including but not limited to transportation to and
from tryouts and/or tournaments as well as injuries that occur at all OCAA sanctioned events. I agree to abide
by the rules as set forth by the Department of Athletics & Recreation contained in the Department Brochure
and posted throughout the campus.
Participant Name: ______________________________________________
Participant Signature: __________________________________ Date: ___________________
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