Salary Review Procedure
(Support Staff)
Contents
Page
1
Introduction
1
Flowchart - Applying for Salary Review
2
2
Salary Scales and Fixed Points
3
3
Target Setting and Achievement
3
4
Invoking the Review Process
3
Appendices
4
Appendix A - Application for Support Staff Salary Review
Appendix B - Application for Job Evaluation
4
6
This document is available in large print or in an alternative format that meets your needs. Please
contact the HR Manager. 
July 2012
Ref:POL0055
Salary Review Procedure
(Support Staff)
1
Introduction
1.1
The purpose of this procedure is to facilitate a clear and objective salary review for support staff, in conjunction
with the job evaluation process.
1.2
This process identifies the stages, timescales and responsibilities of those involved in the review process.
1.3
The windows of opportunity to apply for a salary review to be undertaken will open one in each academic year.
Date 1 - 1 February – 28 February
Salaries will only be reviewed outside of this windows if there are extenuating circumstances.
Following on SMT panel meeting all recommendations will then be ratified at the following Corporation meeting.
1.4
Outcomes of the reviews will be known to the applicant as soon as reasonable after the Corporation meeting.
The date of commencement of the new salary will be notified in the letter from the panel. (It will not be
retrospective.)
1.5
The College’s financial position and ability to pay salary increases will be taken into account when considering
each cycle of reviews.
1.6
All applications for salary review must be made using the appropriate documentation (Appendix A) and be
submitted at the appropriate time.
1.7
All application forms must be completed in full and completed in each section by the appropriate line manager.
1.8
Applications which are not supported by the line manager should be returned to the applicant by the line manager
with a full explanation for their none support.
1.9
Appeals against any aspect of this process should be made in accordance with the College’s Staff Grievance
Procedure.
1.10
Staff who feel that their role and job description have changed should apply to have their job evaluated, using
form (Appendix B).
1.11
Staff who feel that their job role/description has not changed, but that their contribution and achievement within
that role, including achievement of specific targets set by their line manager has increased demonstrably, have
access to apply for their salary to be reviewed under this process.
1.12
Staff must have completed one years service prior to submitting an application for salary review. 
July 2012
Page - 1 -
Ref:POL0055
APPLYING FOR SALARY REVIEW
Has job role description changed
NO
YES
Have you completed one years service
Apply for Job
Evaluation
(Form Appendix B)
YES
NO
No further action
Has your contribution/achievement
demonstrably increased
Return to Personnel
YES
NO
Apply for Salary Review
(Appendix A)
No further action
Applicant completes form in full
Line Manager completes
section form in full
Supported
Not Supported
Return to applicant with reason
Director completes form in full
Support
Not Support
Pass to Deputy Principal to log and submit to Panel
Response to applicant
July 2012
Appeal
Page - 2 -
Ref:POL0055
Salary Review Procedure
(Support Staff)
2
Salary Scales and Fixed Points
2.1
All staff will be appointed to a fixed point.
2.2
The salary for the fixed point for new posts will be ascertained from the post being subject to the
job evaluation process.
3
Target Setting & Achievement
3.1
Line Managers when conducting appraisals should in discussion with the appraisee consider setting some
targets which would stretch the role of the appraisee and which could be used as demonstrable evidence
to prove/negate a claim under salary review.
3.2
Not all appraisees will be suitable for such stretch target setting or have the desire to participate in this
process.
3.3
The achievement of appraisal targets in line with the job role will not be acceptable as demonstrable
evidence.
3.4
Objective stretch targets could include:





Achievement of qualifications as specified for new starters by the job description/person specification as
requirements of the post holder
The assumption of extra responsibilities
Introduction of new work practices/processes
Leading of specific groups/areas
Long term cover for higher ranking colleagues.
This list is not exhaustive.
4
Invoking the Review Process
4.1
4.2
4.3
4.4
4.5
4.6
Applicant completes section 1 of the ‘Application for Salary Review Form’ (Appendix A).
The Manager completes section 2 of Review Form.
The Director completes section 3 of Review Form.
Form is passed to Deputy Principal to log and present to SMT panel.
SMT panel meet to review all/any applications at relevant time.
Deputy Principal notifies applicants by letter following the outcome of the Corporation meeting to consider
budgets.
Where appropriate salary increase commences from start date given in letter.
4.8
Janice Keilthy
Deputy Principal
July 2012 
July 2012
Page - 3 -
Ref:POL0055
Salary Review Procedure
(Support Staff)
Appendix A
Application For Support Staff Salary Review
Section 1 - to be completed by applicant
Name:
Directorate:
Job Role:
FTE%
Grade:
Completed one years service.
Point on scale:
Salary:
£
p.a
Yes / No
When were you appointed to your current salary?
Length of service in this job role?
Proposed new salary
Reasons for Proposal of new salary including copies of demonstrable evidence if applicable.
Signed
July 2012
Date
Page - 4 -
Ref:POL0055
Salary Review Procedure
(Support Staff)
Appendix A
Section 2 – Manager
Name:
Designation:
Supporting/not supporting comments/other options
Signature:
Date:
Section 3 - Director
Name:
Designation:
Supporting/not supporting comments/other options
Signature:
Date:
Section 4 – SMT Panel
Approved Subject to Budget/Corporation Meeting
Yes / No
SMT Review Panel Meeting Date:
Date of Salary Increase commencement
Reasons for non-approval:
Other options suggested
Principals signature
July 2012
Date
Page - 5 -
Ref:POL0055
Salary Review Procedure
(Support Staff)
Appendix B
Application For Job Evaluation
Section 1 - to be completed by applicant
Name:
Directorate:
Post Held:
Reason for Request
Signature
Date
Section 2 - to be completed by Personnel
Date Received
Date Logged
Date passed to Job Evaluation Team
Signature
Date
Section 3 - to be completed by Evaluation Team Leader
Date Received
Date Actioned
Date Passed to Job Evaluation Panel
Signature
Date
Section 4 - to be completed by Evaluation Panel Leader
Date Received
Date Panel Met
Date Passed Back to Personnel with Outcome of Evaluation Panel Assessment (attached)
Signature
July 2012
Date
Page - 6 -
Ref:POL0055