850 Purchase Order Mapping Guide (VICS4030)
Strategic Partners, Inc. uses the Tilde (~) as our segment terminator.
Usage Key: M-Mandatory, O-Optional, C-Conditional
ISA Segment - Interchange Control Header Detail
Position
Description
Size
Value
1
Authorization Information Qualifier
min. 2/max. 2
0
2
Authorization Information
min. 10/max. 10
Blank - pad with spaces
3
Security Information Qualifier
min. 2/max. 2
0
4
Security Information
min. 10/max. 10
Blank - pad with spaces
5
Interchange ID Qualifier
min. 2/max. 2
Your EDI Identification Qualifier
6
Interchange Sender ID
min. 9/max. 9
Your EDI Identification Code
7
Interchange ID Qualifier
min. 2/max. 2
12
8
Interchange Receiver ID
min. 4/max. 15
8002837272
9
Interchange Date
min. 6/max. 6
Date of Interchange - YYMMDD format
10
Interchange Time
min. 4/max. 4
Time of interchange - HHMM format
11
Repetition Separator
min. 1/max. 1
U
12
Interchange Control Version Number
min. 5/max. 5
403
13
*Interchange Control Number
min. 9/max. 9
Control number assigned by sender
14
Acknowledgement Requested
min. 1/max. 1
0
15
Test Indication
min. 1/max. 1
"P" for Production, "T" for Testing
16
Sub-element Separator
min. 1/max. 1
>
Sample Data
ISA*00*
*00*
*01*123456789*12*8002837272
*060512*1432*U*00403*000000410*0*P*>~
*Should be a 9 digit # - incremented per transaction
GS Segment - Functional Group Header
Position
Description
Size
Usage
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
M
Value
Usage
1
Functional Identifier Code
min. 2/max. 2
"PO" - Purchase Order
M
2
Application Sender's Code
min. 2/max. 15
Same as ISA06
M
3
Application Receiver's Code
min. 2/max. 15
Same as ISA08
M
4
Date
min. 8/max. 8
Date of Interchange - CCYYMMDD format
M
5
Time
min. 4/max. 8
Time of interchange - HHMM format
6
Group Control Number
min. 1/max. 9
Assigned number from sender
7
Responsible Agency Code
min. 1/max. 2
X
8
Version/Release/Industry Code
min. 1/max. 12
004030VICS
Sample Data
GS*PO*123456789*8002837272*20060512*1432*000000410*X*004030VICS~
ST Segment - Transaction Set Header Detail
Position
Description
Size
1
Transaction Set Identifier Code
min. 3/max. 3
2
Transaction Set Control Number
min. 4/max. 9
Sample Data
ST*850*0001~
Position
M
M
M
M
Value
850
1
Usage
M
M
BEG Segment - Beginning Segment for Purchase Order Detail
Description
Size
Value
Usage
1
2
3
5
Transaction Set Purpose Code
Purchase Order Type Code
Purchase Order Number
Purchase Order Date
min. 2/max. 2
min. 2/max. 2
min. 1/max. 22
min. 8/max. 8
12
Service Level Code
min. 1/max. 2
13
Service Level Code
min. 1/max. 2
Sample Data
BEG*00*SA*1234567**20060512*******CB*WM~
Position
1
Description
Note Reference Code
2
Description
Sample Data
NTE*SPH*SHIP OR CANCEL~
Position
1
Description
Date/Time Qualifier
2
Sample Data
DTM*001*20060512~
DTM*010*20060611~
Position
5
Sample Data
TD5*****UPSG~
00
"SA" - Stand Alone
Purchase order number
Purchase order date - CCYYMMDD format
“SC” – Ship Complete, “CB” – Cancel
Backorders
“WM” – Waive Minimums (fee applies)
NTE Segments - Notes Details
Size
Value
min. 1/max. 30
"SPH" - Special Instructions
min. 1/max. 80
Free form description of special instructions
DTM Segment - Date/Time Reference Detail
Size
Value
min. 3/max. 3
001 (Start Ship Date), 010 (Cancel Date)
Date
min. 8/max. 8
Corresponding date for matching code CCYYMMDD format
TD5 Segment - Carrier Routing/Sequence Detail
Description
Size
Value
Free form description of routing or requested
Routing
min. 1/max. 35
routing
N1 Segment - Bill to Information
Position
Description
Size
Value
1
Entity Identifier Code
min. 2/max. 3
"BT" - Bill To
2
Name
min. 1/max. 50
Name
3
Identification Code Qualifier
min. 2/max. 2
Your EDI Identification Qualifier
4
Identification Code
min. 1/max. 9
Your EDI Identification Code
Sample Data
N1*BT*YOUR COMPANY NAME*01*123456789~
Position
Description
1
Entity Identifier Code
2
Name
3
Identification Code Qualifier
4
Identification Code
Sample Data
N1*ST**92*006~
N1 Segment - Ship to Information
Size
Value
min. 2/max. 3
"ST" - Ship To
Min. 1/max 60
Ship To Name (if applicable)
min. 2/max. 2
92
min. 1/max. 9
Store Number (if applicable)
M
M
M
M
O
O
Usage
O
O
Usage
M
M
Usage
M
Usage
M
M
M
M
Usage
C
C
C
C
Note: Either an N1 segment or a SDQ segment must exist at all times. If SDQ is used, N1 segment is optional. If N1 segment
is used and SDQ segment exists, then goods will be prepackaged for the location code specified in the SDQ segment and
shipped to the location specified in the N104 segment. If there is no N1 segment, goods will be shipped directly to the location
codes specified in the SDQ segment. If more than 10 stores are included, additional SDQ segments will be added.
N3 Segment - Address Information
Position
Description
Size
Value
Usage
1
Address Information
min. 1/max. 40
Street Address
C
2
Address Line 2
min. 1/max. 40
Additional Address Information
C
Sample Data
N3*123 Anystreet*Apt 123~
Note: Not needed unless N1 exists, and N103 is “02” for Drop Ship. Otherwise, if data is “01” the store number in N104 will
be recognized as the ship to location.
N4 Segment – Geographic Location Information
Position
Description
Size
Value
1
City Name
min. 2/max. 30
City Name
2
State or Province Code
min. 2/max. 2
State or Province
3
Postal Code
min. 1/max. 15
Postal Code
Sample Data
N4*Anytown*CA*12345~
Note: Necessary only where N3 is also used.
Position
2
Description
Quantity Ordered
PO1 Segment - Baseline Line Item Details
Size
Value
min. 1/max. 15
Number of Units Ordered
Usage
C
C
C
Usage
M
"EA" - Each
"CA" - Case
Unit price of ordered item
"UP" - UPC
Item UPC
“CS” – Customer SKU
Item Customer SKU
“VA” – Vendor Style
Style
“VE” – Vendor Color
Color
“SZ” – Vendor Size
Size
3
Unit of Measure
min. 2/max. 2
M
4
Unit Price
min. 1/max. 17
O
6
Product/ID Service Qualifier
min. 2/max. 2
C
7
Product/ID
min. 1/max. 48
C
8
Product/ID Product/ID Service Qualifier
min. 2/max. 2
C
9
Product/ID
min. 1/max. 48
C
10
Product/ID Product/ID Service Qualifier
min. 2/max. 2
C
11
Product/ID
min. 1/max. 48
C
12
Product/ID Product/ID Service Qualifier
min. 2/max. 2
C
13
Product/ID
min. 1/max. 48
C
14
Product/ID Product/ID Service Qualifier
min. 2/max. 2
C
15
Product/ID
min. 1/max. 48
C
Sample Data
PO1**3*EA*9.50**UP*0014852736459*CS*1234567*VA*759*VE*RED*SZ*S~
Note: If either PO107 or PO109 are included, PO111, PO113 and PO115 are optional. If neither PO107 nor PO109 are
included, all 3 are mandatory. These must precisely match Strategic Partners’ style/color/size codes. Otherwise order will not
process. Customer SKU should only be used if on file with SPI. If no Customer SKU is on file with SPI, then UPC is
preferred.
Position
1
2
Description
Unit of Measure
ID Code Qualifier
SDQ Segment - Destination Quantity Detail
Size
Value
min. 2/max. 2
"EA" – Unit or "CA" - Case
min. 1/max. 2
"92" - Assigned by Buyer
Usage
M
M
3
ID Code
min. 3/max. 3
Store Number
M
4
Quantity
min. 1/max. 15
Quantity
M
5
ID Code
min. 3/max. 3
Store Number
C
6
Quantity
min. 1/max. 15
Quantity
C
7
ID Code
min. 3/max. 3
Store Number
C
8
Quantity
min. 1/max. 15
Quantity
C
9
ID Code
min. 3/max. 3
Store Number
C
10
Quantity
min. 1/max. 15
Quantity
C
11
ID Code
min. 3/max. 3
Store Number
C
12
Quantity
min. 1/max. 15
Quantity
C
13
ID Code
min. 3/max. 3
Store Number
C
14
Quantity
min. 1/max. 15
Quantity
C
15
ID Code
min. 3/max. 3
Store Number
C
16
Quantity
min. 1/max. 15
Quantity
C
17
ID Code
min. 3/max. 3
Store Number
C
18
Quantity
min. 1/max. 15
Quantity
C
19
ID Code
min. 3/max. 3
Store Number
C
20
Quantity
min. 1/max. 15
Quantity
C
21
ID Code
min. 3/max. 3
Store Number
C
22
Quantity
min. 1/max. 15
Quantity
C
Sample Data
SDQ*EA*92*001*4*002*6*003*11*007*14~
Note: Either a N1 segment or a SDQ segment must exist at all times. If SDQ is used, N1 segment is optional. If N1 segment is
used and SDQ segment exists, then goods will be prepackaged for the location code specified in the SDQ segment and shipped
to the location specified in the N104 segment. If there is no N1 segment, goods will be shipped directly to the location codes
specified in the SDQ segment. If more than 10 stores are included, additional SDQ segments will be added.
Position
1
Sample Data
CTT*1~
CTT Segment - Transaction Totals Detail
Description
Size
Value
Number of Line Items
min. 1/max. 8
Total number of line items (PO1's)
SE Segment - Transaction Set Trailer Detail
Size
Position
Description
1
Number of Included Segments
2
Transaction Set Control Number
Sample Data
SE*15*0001~
Description
1
Number of Transaction Sets Included
2
Sample Data
Value
Usage
min. 1/max. 10
Total number of segments including ST & SE
M
min. 4/max. 9
Unique identifying control number must match
ST02
M
GE Segment - Functional Group Trailer Detail
Size
Position
Group Control Number
Usage
M
Value
Usage
min. 1/max. 6
Number of transaction sets included within
GS/GE
M
min. 1/max. 9
Group control number, must match GS06
M
GE*1*000000410~
Position
1
IEA Segment - Interchange Control Trailer Detail
Description
Size
Value
Number of Included Functional Groups
2
Interchange Control Number
Sample Data
IEA*1*000000410~
Usage
min. 1/max. 5
Number of functional groups included within
ISA/IEA
M
min. 9/max. 9
Unique interchange control number, must match
ISA13
M
Sample 850 Purchase Order - SDQ
ISA*00*
*00*
*01*123456789*12*8002837272*060512*1432*U*00403*000000410*0*P*>~
GS*PO*123456789*8002837272*20060512*1432*000000410*X*004030VICS~
ST*850*0001~
BEG*00*SA*1234567**20060512*******CB*WM~
NTE*SPH*SHIP OR CANCEL~
DTM*001*20060512~
DTM*010*20060611~
TD5*****UPSG~
N1*BT*YOUR COMPANY NAME*92*123456789~
PO1**3*EA*9.50**UP*0014852736459~
SDQ*EA*92*001*4*002*6*003*11*007*14~
CTT*1~
SE*15*0001~
GE*1*000000410~
IEA*1*000000410~
Sample 850 Purchase Order – Drop Ship
ISA*00*
*00*
*01*123456789*12*8002837272*060512*1432*U*00403*000000410*0*P*>~
GS*PO*123456789*8002837272*20060512*1432*000000410*X*004030VICS~
ST*850*0001~
BEG*00*SA*1234567**20060512*******CB*WM~
NTE*SPH*SHIP OR CANCEL~
DTM*001*20060512~
DTM*010*20060611~
TD5*****UPSG~
N1*BT*YOUR COMPANY NAME*92*123456789~
N1*ST*Your Name~
N3*123 Anystreet*Apt 123~
N4*Anytown*CA*12345~
PO1**3*EA*9.50**UP*0014852736459~
CTT*1~
SE*15*0001~
GE*1*000000410~
IEA*1*000000410~
Sample 850 Purchase Order – Store Order
ISA*00*
*00*
*01*123456789*12*8002837272*060512*1432*U*00403*000000410*0*P*>~
GS*PO*123456789*8002837272*20060512*1432*000000410*X*004030VICS~
ST*850*0001~
BEG*00*SA*1234567**20060512*******CB*WM~
NTE*SPH*SHIP OR CANCEL~
DTM*001*20060512~
DTM*010*20060611~
TD5*****UPSG~
N1*BT*YOUR COMPANY NAME*92*123456789~
N1*ST**92*006~
PO1**3*EA*9.50**UP*0014852736459~
CTT*1~
SE*15*0001~
GE*1*000000410~
IEA*1*000000410~