Miscellaneous Actions
© 2006 Nova Scotia Government All rights reserved.
Agenda
Welcome
Introduction
of trainers
Objectives and overview of the course
Logistics and expectations
© 2006 Nova Scotia Government All rights reserved.
Logistics and Expectations
Training
facility information (breaks, lunch, etc.)
Cell phones / Blackberrys on silent mode
No email during training
Participate in group activities
Respect time frames
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions Objectives
At the end of this course, you will be able to:



Explain and execute the steps required to execute
a one day hire action or one day rehire action for
the purposes of paying a lump sum dollar
amount.
Explain and execute the steps required for a
teacher terminated and rehired as a substitute
under the ERIP program.
Understand the impact on benefits when an
employee is terminated and rehired.
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions Objectives (cont’d)

Explain and execute the steps to maintain the
Family Related Persons infotype to continue
coverage for an overage dependant.

Explain and execute the steps to perform an
organizational change for an employee for reason
of position transfer.

Audit transactions to validate results.
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
One Day Hire

Use this procedure to hire an employee (for a
period of one day) who was terminated prior to go
live and their data was not converted into SAP.

This is for the specific purpose of paying a lump
sum dollar amount, whether it be retro pay,
severance, or any other payment to be made
through Additional Payments (IT0015).
© 2006 Nova Scotia Government All rights reserved.
One Day Rehire

Use this procedure to rehire an employee (for a
specified period) who was previously on SAP and
has been terminated.

This will be used for the specific purpose of
paying a lump sum dollar amount, whether it be
retro pay, severance, or any other payment to be
made through the Additional Payments Infotype
(IT0015).
© 2006 Nova Scotia Government All rights reserved.
One Day Termination

Use this One Day Termination procedure to
terminate employees who have been hired with
the One Day Hire or One Day Rehire actions.

The effective date of this action MUST be the day
following the hire action at minimum.
© 2006 Nova Scotia Government All rights reserved.
ERIP Status On

A teacher retires and a Termination action is
processed with reason ERIP.

The employee is then rehired in a substitute
teacher position at the employee’s licensed rate.

An ERIP status on action is processed.
© 2006 Nova Scotia Government All rights reserved.
Maintain Family Related Person(s)

Perform this procedure when there is a change to
the employee’s existing family information such
as emergency contact or over age dependent.

Transaction code PA30 is used to maintain this
infotype.

It is critical that if a Life Status Change has
occurred, for example Marriage, Divorce, Birth of
Child, this must be processed through a PA40
Life Status Change Action.
© 2006 Nova Scotia Government All rights reserved.
Module Review
1. What transaction code is used to Maintain Family
Related Person(s)?
2. What reason code is used when the Change of
Pay action is run for an employee enrolled in the
Early Retirement Incentive Plan?
3. When is the One Day Hire action used?
4. When is the One Day Rehire action used?
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
1. What transaction code is used to Maintain
Family Related Person(s)?
The transaction code used to maintain Family
Related Person(s) is PA30.
2. What reason code is used when the Change of
Pay action is run for an employee enrolled in the
Early Retirement Incentive Plan?
The reason code that is used when the Change
of Pay action is run for an employee enrolled in
the Early Retirement Incentive Plan is ERIP Rate
Change.
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review (cont’d)
3. When is the One Day Hire action used?
The One Day Hire action is used to hire an
employee (for a period of one day) who was
terminated prior to go live and their data was not
converted into SAP for the specific purpose of
paying a lump sum dollar amount .
4. When is the One Day Rehire action used?
Use this procedure to rehire an employee (for a
specified period) who was previously on SAP
and has been terminated for the specific purpose
of paying a lump sum dollar amount .
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
One Day Hire
At the end of this module, you will be able to:

Explain and execute the steps of a one day hire
for the purpose of paying a lump sum dollar
amount.
© 2006 Nova Scotia Government All rights reserved.
One Day Hire

Use this procedure to hire an employee (for a
period of one day) who was terminated prior to go
live and their data was not converted into SAP.

This is for the specific purpose of paying a lump
sum dollar amount, whether it be retro pay,
severance, or any other payment to be made
through Additional Payments (IT0015).

The employee will be hired into SAP with a
withdrawn status.

This employee will not be paid from Basic Pay
(IT0008).
© 2006 Nova Scotia Government All rights reserved.
One Day Hire
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Withdrawn
One Day Hire – Additional Payments
Infotype (IT0015)
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Module Review
1. What infotype is used to make a lump sum
payment to an employee?
2. Once the One Day Hire action is completed, what
is the next step in the process of successfully
paying a lump sum to an employee?
3. What action must take place the following day?
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
1. What infotype is used to make a lump sum payment to an
employee?
The Additional Payments Infotype (IT0015) is used to make
a lump sum payment to an employee.
2. Once the One Day Hire action is completed, what is the next
step in the process of successfully paying a lump sum to
an employee?
Once the One Day Hire action is completed, Payroll
Services must be notified with the names, ID numbers and
the effective start date of hire to be loaded into the “Run
Payroll Up To” field on the Payroll Status Infotype (IT0003).
3. What action must take place the following day?
The One Day Terminate action must take place the
following day.
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
One Day Rehire
At the end of this module, you will be able to:

Explain and execute the steps of rehiring an
employee, who was previously terminated in SAP,
for the purpose of paying a lump sum dollar
amount of retro pay, severance pay or another
payment.
© 2006 Nova Scotia Government All rights reserved.
One Day Rehire

Use this procedure to rehire an employee (for a specified
period) who was previously on SAP and has been
terminated.

This is used for the specific purpose of paying a lump sum
dollar amount, whether it be retro pay, severance, or any
other payment to be made through the Additional Payments
Infotype (IT0015).

The employee will be hired into SAP with a withdrawn
status.

The employee will not be paid from Basic Pay (IT008).
© 2006 Nova Scotia Government All rights reserved.
One Day Rehire
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Withdrawn
One Day Rehire – Additional Payments
Infotype (IT0015)
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Module Review
1. What are the prerequisites for performing the
One Day Rehire action?
2. What transaction is used to access this action?
3. What infotype is used to set up a lump sum
payment?
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
1. What are the prerequisites for performing the One Day
Rehire action?
The prerequisites to performing the One Day Rehire action
is the previous termination of the employee from SAP and
the user must have a position to rehire the employee.
2. What transaction is used to access this action?
Transaction PA40 is used to access this action.
3. What infotype is used to set up a lump sum payment?
The Additional Payments infotype (IT0015) is used to set
up a lump sum payment.
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
One Day Termination
At the end of this module, you will be able to:

Explain and execute the steps to terminate a one
day hire or a one day rehire.
© 2006 Nova Scotia Government All rights reserved.
One Day Termination

Use this One Day Termination procedure to
terminate an employee who has been hired with
the One Day Hire or One Day Rehire action.

The effective date of this action MUST be the day
following the hire action at minimum.
© 2006 Nova Scotia Government All rights reserved.
One Day Terminate
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
The From Date MUST be the
day following the hire or rehire
action
Demonstration and Practice

Exercise 1 – One Day Hire and Termination
© 2006 Nova Scotia Government All rights reserved.
Module Review
1. What is the difference between the One Day
Termination action and the Termination action?
2. Why can’t a One Day Hire action and One Day
Termination action be run on the same day for an
employee?
3. What transaction is used to access the One Day
Termination action?
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
1. What is the difference between the One Day Termination
action and the Termination action?
The One Day Termination action is used to terminate an
employee that was hired by using either the One Day Hire
action or the One Day Rehire Action. The Termination
action is used to terminate an employee that was hired by
using the Hire action.
2. Why can’t a One Day Hire action and One Day Termination
action be run on the same day for an employee?
The One Day Hire action and One Day Termination action
will cause a collision if processed on the same day.
3. What transaction is used to access the One Day
Termination action?
The transaction used to access this action is PA40.
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
ERIP Status On/Off
At the end of this module, you will be able to:

Explain the steps to terminate a teacher with ERIP
as the reason.
 Explain and execute the ERIP Status – On/Off
action.
 Understand the impact on benefits.
 Explain and execute a Monitoring of Tasks for the
end of the ERIP contract period.
© 2006 Nova Scotia Government All rights reserved.
ERIP Status On/Off

A prerequisite to executing an ERIP Status - On
action is the execution of the Termination action
for reason ERIP.

The employee is then rehired in a substitute
teacher position with the appropriate daily rate of
pay to reflect the salary according to the
employee’s license level and years of service as
per the provisions of the Early Retirement
Incentive Plan.
© 2006 Nova Scotia Government All rights reserved.
Termination Action – reason
© 2006 Nova Scotia Government All rights reserved.
Termination Action – reason ERIP
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
The date in the “Start”
field on the infotypes
is the day after the
date in the “From”
field in the Personnel
Actions Screen
Rehire Action – reason Rehire Teacher as Sub
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
The date in the
“From” field cannot
be the same as the
date in the “From”
Field in Termination
Action
ERIP Status - On Action
Ms. Molly MacLean
© 2006 Nova Scotia Government All rights reserved.
Monitoring of Tasks
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Monitoring of Tasks
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Change of Pay Action
Ms. Molly MacLeod
Reason: ERIP Rate
Change
9859950 Substitute Teacher
© 2006 Nova Scotia Government All rights reserved.
Change of Pay Action – after 21 days
Ms. Molly MacLean
Reason: ERIP rate
change
Group & Level
changed to Sub; 01
Changed to
$135.000
© 2006 Nova Scotia Government All rights reserved.
ERIP Status - Off Action
© 2006 Nova Scotia Government All rights reserved.
Demonstration and Practice

Exercise 2 – ERIP On and ERIP Off
© 2006 Nova Scotia Government All rights reserved.
Module Review
1. What is the prerequisite to running the ERIP
Status – On action?
2. What report can be used to determine when the
21-day substitution has been reached and when
to execute the ERIP Status – Off action?
3. When a Change of Pay action is run for an
employee enrolled in the Early Retirement
Incentive Plan, what reason code is used?
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
1. What is the prerequisite to running the ERIP
Status – On action?
A prerequisite to executing an ERIP Status - On action is
the execution of the Termination action for reason ERIP
and the Rehire action into a substitute position.
2. What report can be used to determine when the
21-day substitution may have been reached and
when to execute the ERIP Status – Off action?
The Monitoring of Tasks report can be used to remind you
to review cumulative time evaluation results (ZPT_BAL00)
to determine when the 21-day substitution has been
reached and the report will alert you as to when to execute
the ERIP Status – Off action.
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
3. When a Change of Pay action is run for an
employee enrolled in the Early Retirement
Incentive Plan, what reason code is used?
ERIP Rate Change
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
Maintain Family Related Person
At the end of this module, you will be able to:

Explain and execute the steps to maintain the
Family Related Persons Infotype to ensure
coverage is continued for an over age dependant.

Understand the impact to benefits to ensure
coverage is continued.
© 2006 Nova Scotia Government All rights reserved.
Maintain Family Related Person(s)

Perform this procedure when there is a change to
the employee’s existing family information such
as emergency contact or over age dependent.

Transaction code PA30 is used to maintain this
infotype.

It is critical that if a Life Status Change has
occurred, for example Marriage, Divorce, Birth of
Child, this must be processed through a PA40
Life Status Change Action.
© 2006 Nova Scotia Government All rights reserved.
Maintain Family Related Person
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Maintain Family Related Person(s)
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Practice

Exercise 3 – Maintain Family Related Person
© 2006 Nova Scotia Government All rights reserved.
Module Review
1. What transaction code is used to Maintain Family
Related Persons?
2. What subtype in the Maintain Family Related
Persons Infotype is used is used to maintain an
overage dependent?
3. How is an over age dependent indicated in the
Family Related Persons infotype?
© 2006 Nova Scotia Government All rights reserved.
Answers to Module Review
1. What transaction code is used to Maintain Family
Related Persons?
PA30
2. What subtype in the Maintain Family Related
Persons Infotype is used is used to maintain an
overage dependent?
Subtype (02) - Child
3. How is an over age dependent indicated in the
Family Related Persons infotype?
To Maintain Infotype for Over Age Dependent, place a “check”
in the Student field.
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
Organizational Transfer/Change
At the end of this module, you will be able to:

Explain the steps to perform an Organizational
Change Action for reason of position transfer.
© 2006 Nova Scotia Government All rights reserved.
Organizational Change

Use the Organizational Change Action under
PA40 to change the employee’s organizational
assignment.
© 2006 Nova Scotia Government All rights reserved.
Organizational Change
Prerequisites to performing the Organizational
change action are:
The employee’s personnel number
 A valid position number
 The new classification of the employee (if
changing)
 Quota Correction, if required

© 2006 Nova Scotia Government All rights reserved.
Organizational Change
Ms. Molly MacLeod
© 2006 Nova Scotia Government All rights reserved.
Miscellaneous Actions
Miscellaneous
Actions
Overview
One Day Hire
One Day Rehire
One Day Termination
ERIP On/Off
Maintain Family Related Persons
Organizational Transfer/Change
Reports & Auditing
© 2006 Nova Scotia Government All rights reserved.
Reports and Auditing

The following tools and reports should be used to
obtain all information relevant to the audit
process
–
–
–
–
–
–
–
Monitoring of Tasks
Payroll Driver Simulation
School Board Audit Report
Cumulated Time Evaluation Results
Time Sheet
Display Time Sheet Data
Attendance and Absence History Report
© 2006 Nova Scotia Government All rights reserved.
Evaluation
Please complete the course evaluation sheets.

Your input will help to shape future
enhancements in the SAP R/3 Training Program.
© 2006 Nova Scotia Government All rights reserved.