UNIVERSITY OF BRITISH COLUMBIA - FACULTY RELATIONS
VANCOUVER CAMPUS
OKANAGAN CAMPUS
PHONE: (604) 827-1010, FAX: (604) 822-8134
PHONE: (250) 807-8612, FAX: (250) 762-8625
EMAIL: [email protected]
EMAIL: [email protected]
www.hr.ubc.ca/faculty-relations/
FOREIGN ACADEMIC DATA FORM
When hiring a foreign academic Service Canada requires that UBC provide information on the foreign
academic, the recruitment process and a rationale for hiring the foreign academic. The information
provided by the academic unit is used by Faculty Relations/Human Resources to request a positive Labour
Market Impact Assessment (LMIA) from Service Canada.
 Please complete ALL fields. Note the form fields will expand to accept content.
 Once complete forward to Faculty Relations (UBCV) or Human Resources (UBCO) along with all other
required documents*. A list of required documents is found at: http://www.hr.ubc.ca/facultyrelations/recruitment/recruiting-foreign-academics/.
*Note: Faculty Relations is able to commence the LMIA process prior to receiving the Faculty Appointment
Form and, if necessary, the documents for the Senior Appointments Committee (SAC). However, our office
will not forward the LMIA to the new hire until we have received the Faculty Appointment Form approved
by the VP Academic & Provost.
1. DEPARTMENT CONTACT INFORMATION
Department
Department mailing address
(include postal code)
Department contact person
Contact phone number
Contact email address
Name of Dept Head
2. FOREIGN ACADEMIC INFORMATION
Full name as it appears in the
passport
(surname, given names)
Current residential address
(include country)
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Mailing address
(if different from residential address)
Most recent address outside of
Canada *this is mandatory*
Email address
Phone Number(s)
Gender
Male
Female
Date of birth (yyyy/mm/dd)
Citizenship
Current CV
please attach
If currently in Canada, under what
status are they here?
visitor visa
*Enclose a copy of the work permit
work permit
refugee claimant
student visa
3. JOB INFORMATION & REQUIREMENTS
Job Title/Rank
Appointment Start Date
(yyyy/mm/dd)
Appointment End Date
(yyyy/mm/dd)
Salary (per annum)
$
Provide exact location where the
TFW will be working (number and
street address):
Job description/duties
(provide complete details of the
position)
Educational and knowledge
requirements
Describe how foreign worker meets
requirements
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Experience/skills required (including
occupational designations such as
CA, CMA, CGA, R.N., P.Eng.)
Describe how foreign worker meets
requirements
Will this individual be required to
perform work for another employer,
or at another location other than
UBC? If yes, provide details.
Are there Provincial or Federal
certification, licensing or registration
requirements of the position? If yes,
what is the name of the certifying /
licensing / registering body? Please
attach a written confirmation of
approval.
4. RECRUITING SUMMARY
A description of full efforts made to recruit and/or train Canadians for this position is required.
Advertising List: Service Canada requires proof of where the advertisement was placed and that it was
advertised for at least 30 days. List the names of all publications, websites, etc where the position was
advertised, and start/end dates for each (Remember one must be a UBC site).
Attach copies of the advertisement as it actually appeared in each publication and/or website.
Please note: For LMIA applications, two screen shots/printouts must be included for each online posting
location: one from the beginning of the posting period and another from the end of the posting period.
For LMIA-exempt appointments, only one copy of the advertisement is required.
Publication/Website
Period/Dates of posting
Candidate Information: The names of all Canadian or Permanent Resident candidates who applied must be
supplied to Faculty Relations. Please provide a digital version in Excel or Word format of the names of
Canadians/Permanent Resident candidates with individual and specific reasons not chosen. The list should
be in candidate order (not alpha-order) with the best Canadians at the top. Please do NOT include
additional information such as gender, current institution, address, etc.
Number of Canadian/Permanent Resident applicants
Number of Canadians/Permanent Resident applicants short-listed
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and interviewed
Number of Canadians/Permanent Residents not qualified
Number of non-Canadian/Permanent Resident applicants
5. RECRUITING INFORMATION
Have you attempted to recruit
Canadians / permanent residents for
this position? Provide details?
Do you plan to train Canadians /
permanent residents for this
position? If yes, include a brief
description of the training plan. If
no, provide a short explanation as to
why training is not possible and/or
practical.
Yes
Yes
No
Did you advertise on the
Government of Canada’s Job
Bank/Work BC, if so please provide
the order number
What are the potential benefits to
the labour market in Canada that will
occur as a result of employing the
foreign worker?
Filling a labour shortage
Transfer of new skills & knowledge to Canadians /
permanent residents
Direct job creation or retention of Canadians /
permanent residents
Provide a rationale for the job offer
you are making to the foreign
academic. Include the specific
benefits resulting from the hire of
this individual. Describe how this
hire will meet your employment
needs. This paragraph will be
included in the letter to Service
Canada and so must be detailed.
Is this a new position?
Yes
No
If this position is not new, who
(name of person) held this position
previously, and when and why did
they leave? Provide the exact
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retirement/resignation date of the
previous incumbent.
If the position is new, provide
information on why it was created.
Has the department laid off any
faculty members of the same rank in
the past year? If yes, supply name(s),
SIN(s), occupation(s) of affected
faculty members.
Did you use the services of a 3rd
party, recruiter or employment
agency in this recruitment?
Yes
No
If yes please provide Name of
recruiter/agency and registration or
certificate number
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