Meeting Notes
Subject: NSSP-CoP April Steering Committee Meeting
Date and Time: Wednesday, April 26th, 2017 1:30pm-3pm
Attendees:
Krystal Collier
Teresa Hamby
Leslie Hausman, CDC*
Harold Gill
Robert Mathes
Nimi Idaikkadar, CDC*
Rosa Ergas
Caleb Wiedeman
Also: Shandy Dearth, ISDS
Amy Ising, ISDS*
Emilie Lamb, ISDS**
Roland Gamache, ASTHO
*non-voting member
**ISDS Liaison
Time Agenda Item
1:30
1.
-
Administrative Items: (Emilie)
Approval of February Meeting Minutes
Approval of March Meeting Minutes
SC Nominations – Extended to April 30th
Updated Charter
1:45
2. CoP Cooperative Agreement Update
- Website
o Group Admin Training
o Trainings posted
o Forum Flash Mob Ideas
- Knowledge Repository
o Looking for volunteers to help with
uploading content
- Surveillance CoP Call Topic Ideas for
May
2:00
3. Review of SC Roles
2:15
4. Definition of Committee Chair and
Workgroup Chair responsibilities
2:30
5. Collaborating with the BGG on the
development of a template for recording
success stories for input into the KR
Notes/ Actions to
Take
2:45
3:00
6. Collaborating with the BGG on a project plan
for the development of a syndrome definition
library
Adjourn
Meeting Notes:
1. Administrative Items
a. February meeting minutes were approved and posted.
b. March meeting minutes were approved and posted.
c. SC Nominations – deadline extended to April 30th. As of April 26th, we
have received 3 nominations:
i. Emilie will send out a doodle poll to set up a separate call to
review the nominees.
1. Teresa, Rosa, Krystal, Leslie (as a non-voting member)
volunteer to be on the nomination committee
d. Updated Charter – signed and posted to the website
2. CoP Cooperative Agreement Update
a. Healthsurveillance.org
i. Group Admin Training call held on April 13th. Recording of the
training is posted on the Group Administrators Page (under
Website FAQs) http://www.healthsurveillance.org/page/groupadmin
ii. ISDS will be creating additional pages and training videos to assist
the community with navigating the website. The trainings will
include how to become a member, join groups, view the calendar,
subscribe to group newsletters and digests, posting and
subscribing to forums, etc.
iii. Ideas for Forums and volunteers for flash mobs on the forums
1. Forum topic ideas
a. Rosa – suggestion to change the name of the heatrelated illness to be Climate-related Surveillance and
having it be the next flash mob. Emilie will make the
change to the Heat-related illness forum name on
the website.
b. Krystal and Teresa will follow up with CSTE
contact and work on starting a forum flash mob
around this topic.
2. Krystal – have we reached out to the folks who responded to
the poll that they wanted to be involved in the Opioid
Workgroup?
a. ISDS setting up an opioid group but not clear on the
organizational structure (should it be under a
syndrome definition workgroup)?
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b. Krystal – the Syndrome Definition Workgroup has
considered becoming a committee but need some
clarity of what it means to be a committee.
c. Rosa – don’t want to delay the work because of trying
to figure out the organizational structure.
d. Krystal – the structure helps to give the community
confidence in the process and engaging in the
process.
b. Knowledge Repository Update
i. Looking for volunteers to assist with uploading content to the KR.
Interested individuals should join the KR curation workgroup.
1. ISDS would greatly appreciate any additional assistance
from students (summer internships) or community members.
Please feel free to share the workgroup information as
broadly as possible.
ii. Looking to do a kick off call in May for training on the system,
identifying what needs to be updated, and how to upload content.
c. Surveillance CoP Monthly Call
i. The April Surveillance call (4/25/17) was well attended (over 100
attendees) and provided lots of updates to the community. Slides
and recording have been posted.
ii. Ideas for focus topic for the May call
1. Harold – theme around opioid surveillance: who is doing
what?
2. Rosa – ideas based on comments from the Surveillance
CoP Call:
a. What are you doing with your syndromic data? –
would need to be more proactive about getting
jurisdictions to give 5 minute lighting review of their
process
b. What reports do you generate?
c. Variability of Syndromic Data – Heather Rubino
presentation at ISDS
3. Teresa – suggestion to pose a request to the community
regarding their opioid work in the announcements sent out in
early May
4. Rosa – there will be an ESSOCE grantee meeting in May so
an updated from the meeting can be presented on the May
surveillance call
5. Caleb – any work being done with Mumps (college
outbreaks)?
6. Rob – also interested in additional overdose topics (like
medical marijuana)
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iii. Emilie – Should there be standing updates from certain groups
given on the call? Research Committee? Data Quality Committee?
BGG? Steering Committee
1. Rosa – only want the updates to be meaningful, not to take
over the agenda. Groups should only give updates if they
have one.
a. Krystal – idea of a rotating update schedule?
b. Teresa – should we send out a request to the
committee chairs for an update and say you will get 5
minutes.
i. Leslie – agree with this idea
c. Rosa will send out a request for updates 1.5
weeks before the monthly surveillance CoP call
and ask groups/committees to only provide an
update if there is one.
2. Teresa – suggestion to create an “updates forum” where
group chairs can post updates?
a. Emilie – idea to use the Latest New section instead of
a forum. Community members can post new news
items/updates to this page and then the information
will go out to all community members based on their
notification settings as well as being displayed on the
right navigation menu.
b. Krystal and Teresa – like this idea and will work with
their groups to use this as the update mechanism
going forward. Another responsibility of the Group
Admins.
3. Discussion of SC Roles
i. SC Chair - Rosa
ii. Research Committee Liaison - Harold
iii. MU Liaison – Krystal
iv. BGG Liaison - Caleb
v. Data Quality Committee Liaison - Krystal
vi. ISDS Website Technical Lead - Aaron
vii. NSSP Liaison - Leslie
viii. Knowledge Repository Liaison – Teresa and Rob
ix. Public Health Practice Committee
1. Rosa – want to create this committee but need more clarity
a. Rosa – the liaisons would be responsible for determining if an update from
that group should be given on the surveillance CoP calls
4. Definition of Committee Chair and Workgroup Chair responsibilities
a. Committee Chair - Krystal
i. Group Admin for ISDS website group
ii. Contact Point for members and ISDS
iii. Agenda creation for regularly scheduled meetings
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iv. Member outreach – presenting opportunities to get involved within
the CoP
v. Community outreach – giving updates
vi. Approval of the new creation of sub-groups
vii. Work with the committee members to define the scope of the
committee
b. Workgroup Chair
i. Group Admin for ISDS website group
ii. Contact point for members
iii. Developing/oversee the scope of the project, tasks and
deliverables, and estimated timeline (possibly developed in
collaboration with the Committee Chair)
c. Krystal and Emilie will work together to develop some written
guidance about these responsibilities to share with the community
and perspective chairs.
5. Collaborating with the BGG on the development of a template for recording
success stories for input into the KR
a. Templates to consider:
i. https://nccd.cdc.gov/nccdsuccessstories/searchstories.aspx
ii. https://www.cdc.gov/nssp/documents/forms/nssp-success-storiestemplate-20170201.pdf
iii. http://www.astho.org/Presidents-Challenge-2013/Stories/
b. Goals of the Project
i. Define the Data elements to be collected
ii. Define the organizational structure to be used
1. Categories/Types of Stories (BioSense successes, Outbreak
successes, etc.)
2. Tags
3. Partners
4. Topic Area
c. Leslie – the NSSP template just went live and went through CDC
clearance, so it will be challenging to change it. It would be nice to use the
NSSP template so that folks don’t have to use two different templates.
i. Teresa – recommends using the NSSP template as well, but there
were some issues with filling out the form. Teresa is willing to help
to change the submission template.
d. Caleb, Rob, and Teresa – volunteering to help with the project
6. Collaborating with the BGG on a project plan for the development of a syndrome
definition library – also includes the syndrome definition workgroup
a. Rosa, Caleb, Krystal are interested in participating in this group
b. Emilie will send out a doodle poll to set up a separate call with BGG
to talk through this project plan before asking the syndromic
definition workgroup to take on the project. The goal will be to have
this call prior to the Syndrome Definition Workgroup kickoff call on
May 4th at 1pm.
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c. Rosa – the syndrome definition library shouldn’t be a task of the
workgroup, but a place for their work to be distributed
Topics for the May SC Call? – None
Adjourn – 3:05pm
Next Steps:
1. Emilie will send out a doodle poll to set up a separate call to review the SC
member nominees.
2. Emilie will make the change to the Heat-related illness forum name on the
website.
3. Krystal and Teresa will follow up with CSTE contact and work on starting a forum
flash mob around climate-related illness.
4. Rosa will send out a request for updates 1.5 weeks before the monthly
surveillance CoP call and ask groups/committees to only provide an update if
there is one.
5. Krystal and Emilie will work together to develop some written guidance about
these responsibilities to share with the community and perspective chairs.
6. Emilie will send out a doodle poll to set up a separate call with BGG to talk
through this syndrome definition library project plan before asking the syndromic
definition workgroup to take on the project. The goal will be to have this call prior
to the Syndrome Definition Workgroup kickoff call on May 4th at 1pm.
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