SASKATCHEWAN DENTAL HYGIENISTS’ ASSOCIATION (SDHA)
COUNCIL MEETING AGENDAS
Saturday, February 20, 2016
AGENDA: OWNERSHIP LINKAGE & COMMITTEES
NOON – 4:00 PM
Council members who are not part of the Laser Working Committee should arrive at 2:00 PM at the
latest!
Laser Working Committee:
12:00 to 1:30 PM
Committee Members: Kay, Kaylen, Janel, Jackie plus 4 NEW MEMBERS and ex-officiant Kellie
1:30 to 2:00 Light Snacks
Ownership Linkage:
2:00 to 3:30 Guest Speaker: Bill Rafoss – Changing Demographics
3:30 – 4: 00 Council: Roundtable Highlights and Next Steps
Sunday, February 21, 2016
COUNCIL MEETING AGENDA
9 AM TO 3 PM
NOTE: A light breakfast (8:30am) and lunch will be provided!
1.
Welcome, Warm-ups & Call to Order
2.
Adoption of the Agenda
3.
Declaration of Conflict of Interest
4.
Minutes
a. Discussion and Decisions re: In Camera Minutes/Confidentiality
b. Approval of the Minutes of: November 14, 2015 (attached)
5.
Meeting Monitor
a. Debrief of Monitoring report from November 14, 2015 meeting
b. Introduction of New Meeting Monitor Form(attached)
6. INFORMATION/ DECISIONS
a. President’s Information Report: Kaylen (attached)
b. Registrar’s Information Report, Discussions and Decsions : Kellie (attached)
Consultation with CDHA
IST Committee
Conference Booth
Subleasing Space
Complaint re: Dental Therapists Scope of Practice
Responsiveness
c. SDHA Success Story: Kellie
d. Reports(attached): SK Polytechnic, Canadian Dental Hygiene Association (CDHA) & the National Dental
Hygiene Certification Board (NDHCB)
…see OVER…
7. MONITORING
a. Monitoring EXECUTIVE DIRECTOR PERFORMANCE against Executive Limitations & ENDS Policies
EL Monitoring Reports on policy #s: 4, 6, 7 & 8 (attached)
Tracking sheet: E.D. monitoring reports(attached)
Follow-up to IN CAMERA decisions: next steps
b. Monitoring COUNCIL PERFORMANCE against Governance Process & Council – Executive Director
Relationship policies
Council self-monitoring on all GP policies (homework to be assigned at meeting)
8. BOARD EDUCATION
a. Board Education/ Professional Development for 2016-17
Investment Options and Strategies
And…?
9. OWNERSHIP LINKAGE
a. Option for May: Health Challenges in Saskatchewan Northern Nommunities
10. POLICY REVIEW (see January 2016 Policy Manual on website)
a. Governance Process policies (the green policies):
New proposed policy on ‘Meetings’
b. Board Executive Director Relationship policies (the blue ones)
All of these policies
11. OTHER COUNCIL JOBS
a.
b.
Signatories
Review Governance plan (attached) and confirm meeting dates and schedule ‘Other council Jobs’ (see
c.
d.
Strike nominating committee: introduce Committee Report Template
Start AGM planning/ committee: format, council recruitment, audit process and scope, annual report &
more (include better strategy for populating committees, strategy for communicating with members re:
GP policy #3)
fiscal year end, registration year, and continuing competency program)
e.
f.
g.
h.
i.
Motion to approve amended Administrative bylaws
Update Regulatory Bylaw Review
Laser Working Group (feedback from committee meeting) & continue related scope of practice
discussion
Determine teamwork strategy for 2016
Reminder re: governance budget
12. Meeting Monitor Roundtable
13. In Camera (if required)
14. Adjournment