DCA NMCRIS Training Exercise
NMCRIS Data Entry Application Create a New
Activity
Exercise goal: Students will register a new Activity and proceed with
filling out the NIAF form information into NMCRIS.
Important: This exercise is a sample presentation of the NMCRIS
tools. The current database is live. So your implementation of these
methods should be on Activities and Resources that you have
privileges to edit and intend to submit.
STEP
DESCRIPTION
PAGE
1
Open NMCRIS CTA
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2
Add a New Activity
2
3
Complete the NIAF
5
4
Link Existing and New Resources to NMCRIS Activity
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5
Upload Maps and Documents
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6
Create the Polygon(s) for Surveyed Space in the Map Service
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7
View and Download the NIAF Form
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DCA NMCRIS Training Exercise
Step 1: Open NMCRIS CTA
a. Enter https://nmcris.dca.state.nm.us into your web browser to get to the NMCRIS
page.
We assume that you have filled in the
online form to request an account and
currently have a login name and
password.
b. Enter your User Name
and Password. Click
OK.
Step 2: Add a New Activity
a. From the tabs bar, select
New Registration.
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DCA NMCRIS Training Exercise
b. From your NIAF enter the following information. Begin typing your Lead Agency and then
choose the value from the resulting picklist. Your agency’s name will appear in the Performing agency
field. Enter Performing Agency Activity Name/No. Select Report Recipient from the
drop-down list, or write it in if it does not appear. Check appropriate Activity
Types box(s). Enter Total Survey Acreage, Total Tribal Acres, and Total Resources
Visited (if applicable). Click Save (Continue) or Save(Done).
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DCA NMCRIS Training Exercise
Note: Be sure to enter Total Survey Acreage if Archaeological Survey/Inventory box is checked.
c. When you save an
alert window will
appear with your
new NMCRIS activity
number.
d. Click OK to dismiss
the alert window
e. If you clicked Save
(Continue), the
NIAF form will
open. You should
see the NMCRIS
number displayed as
a header at the top
of each page.
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DCA NMCRIS Training Exercise
Step 3: Complete the NIAF
a. Complete boxes 1 – 14(first tab) of the NIAF.
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DCA NMCRIS Training Exercise
Gray boxes are unavailable for editing. If blank, they will be accessible on the downloadable .rtf copy of the NIAF.
Otherwise, the values are populated from elsewhere in the application.
b. Complete boxes 15–17of the NIAF. Select Land Owner/Manager from the drop-down
list or write one in. Select a Protocol. Enter Acres Surveyed/ Acres in APE.
Click the Add Owner/Manager button. The values you entered will be saved to the
table below. Repeat the process until all land owners are filled in. Grand
total acreage will be calculated in the table. The total acreage reported at
registration is displayed below for comparative purposes. *Please make every
effort to ensure that the two totals agree.
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DCA NMCRIS Training Exercise
c. In box 17 enter the Survey Data and Survey Field Methods info.
d. Complete all available fields on the third tab (boxes 18 – 26).
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DCA NMCRIS Training Exercise
Step 4: Link Existing and New Resources to NMCRIS Activity
For some surveys you may want to link existing and/or new resource(s).
a. Select the Cultural Resource Findings tab. Enter the Archaeological site,
Isolates, and HCPI Resources tallies in the appropriate boxes. Use the sum
button to total archaeological sites and HCPI properties.
Values in boxes offset to the right will not be included in the totals.
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DCA NMCRIS Training Exercise
b. Associate/Register
the resources.
Under Previously
Registered
Resources select
the proper prefix
and enter the
resource number.
Click the Associate
button. The site
will be saved to
the table below.
Under Discovered
Resources fill in
the appropriate
information and
click Register New.
The new resource
number will appear
in the Survey
LA/HCPI Number Log.
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DCA NMCRIS Training Exercise
c. Eligibility recommendations and criteria may be entered for each resource in
the Survey LA/HCPI Number Log
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DCA NMCRIS Training Exercise
Step 5: Upload Maps and Documents
The Documents tab allows you to upload files (up to 4MB) to the database. ARMS recommends attaching the project area map
and the final version of NIAF form in .pdf format. Due to size limitations on the database, the attachment of photographs is
discouraged in most cases.
a. Select Documents tab.
b. Click Browse. Select file. Click Upload File.
c. In Description box, enter file description.
d. To view file right click the file link and choose Open in New Window.
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DCA NMCRIS Training Exercise
e. Use the file menu on the new window to print, copy, save, etc.
f. To delete link to file, click
located left of file.
g. Click the Save Icon when done.
Step 6: Create the Polygon(s) for Surveyed Space in the Map Service
The locational fields (county, quad name, PLSS, etc.) on the NIAF are populated by spatial intersects performed by the map service
(GIS) component of NMCRIS. All surveyed space should be digitized within the map service before the NIAF form is downloaded for
submittal. Please refer to the “CSA Feature Editing” training module and its attached training documents for instructions on how to
complete this task.
The addition of surveyed space may be performed at any point after the initial registration of the activity (Tab 1).
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DCA NMCRIS Training Exercise
Step 7: View and Download the NIAF Form
Once you have created a new activity, associated existing resources, completed the online NIAF, and digitized the surveyed space in
the map service, you may then download the NIAF form in .rtf format. The .rtf file may then be opened using MS Word or another
word processor to fill in the remaining text fields and to print the NIAF hard copy for submittal to your lead agency or SHPO.
a. On the Activities tab query up the activity number you created for your project. At
the far left of the table record, click the NIAF Report (view/download) icon for
your activity.
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DCA NMCRIS Training Exercise
b. The formatted NIAF
report will open in
a new browser
window
c. Use the file format
pick-list to select
the .rtf format
d. Use the appropriate
icon to the left of
the pick-list to
Export a report and
save it to the disk
or Export a report
and open it in a new window.
e. Once saved, you may open the document using MS Word or a similar word processing
program.
f. Fill in the remaining text fields
g. Once all fields are complete you may print the NIAF for submittal.
ARMS requests that you also attach the completed (print copy) NIAF to the activity record in NMCRIS. To do this, click the Edit
Activity icon to take you back into the online NIAF, then use the Documents tab to upload the file
Summary: In this exercise you were introduced to how to register a new Activity and proceed with filling out the NIAF form
information into NMCRIS.
End Exercise.
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