TM1 Budget Entry
Recurrent Fund
Expense Entry by
Period (Click Here)
Special Purpose Fund
Income and Expense
Entry
Go to Salary Entry
(Click Here)
SPF New Project
(Click Here)
TM1 – Data Entry by Module
SPF Existing Project
(Click Here)
Recurrent Funds Budget Entry
Go Back
to Main
Menu
On the Main Menu tab,
click the Recurrent Funds button.
Copy Budget Template
To copy a specific year s budget to a future year s budget with the indexation
Click the Copy Budget Template button under the
Data Entry module.
Select a year you want to copy. For example, you can
copy 2015 recurrent budget to 2016 recurrent
budget.
Select the GLC or parent GLC that you want to copy.
If you select S.xxxxx.xx, it will copy this project only.
If you select S.xxxxx, it will copy all projects under
this department.
TM1 Working Budget (ES Final Budget)
To budget salaries and on-costs, refer to the Salary Entry tab. (Click Here)
To create the annual income and expense budget other
than salaries by period, click the By Project or By
Account depending on your preference.
Select the appropriate department from the drop down
menu; or
Enter the GLC by tabbing into the department field from
the cell to the above or left. Type the GLC in with dots
(e.g. R.xxxxx.xx). Select a project, not a parent level (e.g.
do not select R.xxxxx.xx TOTAL).
Select the account that you want to enter the budget
from the Account drop down.
Select the Fund code. You can also select All Funds
to copy the budget for all fund types under the
chosen department.
Ensure that WORKING Budget from the Version drop
down.
Select the account or parent account you intend to
copy. You can copy the budget under all accounts by
selecting All Accounts .
Untick the Hide Zero value box if you want to enter the
budget against the accounts that you have not used in
previous years. Click the Refresh button.
Type the appropriate indexation rate in to apply to
the budget.
Select the appropriate spread pattern option to
distribute the annual budget by period.
Click the Copy Budget button.
Enter income (credit) and expenses (debit) by year. To
spread the amount by Period, select the Spread Type
option from the drop down. Click Recalculate to spread
and save.
Check the total Working Budget in Financial
Management Report.
Salary
Go Back
to Main
Menu
On the Main Menu tab,
click the Recurrent or Special Purpose Funds button.
Yes
Salary Budget Entry
Existing Employee working for the project?
No
Data entry for an individual
new employee?
Click the Salary Summary button.
No
Yes
Select the appropriate budget unit
or department from the drop
down.
Select the fund. Refresh.
Put your cursor in a cell that has $ figures for an employee
you want to enter salary budget.
Click the Single Employee Input button.
The action above will bring up the employee on the single
employee input template. Check Start & End dates (& edit if
necessary).
Review all other prepopulated information
(e.g. Salaries, Adjustments, Allowances).
Check FTE and GLC information for all years.
If necessary, enter a new project GLC in relevant years in the
Changing GL Distribution section & adjust the existing GL
Distribution to make the total to 100 (e.g. S.xxxxx.xx 50;
R.xxxxx 50).
Change FTEs for each period (e.g. 1 or 0.5 FTE), if necessary.
Click the Recalculate button.
Check the Salary Summary Report.
To review the salaries and on-costs
in detail, click the Salary Results
button.
Click the New
Employee button*
under Salary.
Casuals?
Yes
Select Budget Unit. Do NOT select
the department or project level.
Refresh.
Enter the data into Employee Desc
& GLC and select the option from
Eligibility Group. Press F9. This will
bring up the salary level options
under the specific eligibility group.
Populate Start date, FTE, Super
Rate.
Click the Recalculate button. Check
the Salary Summary report.
If you want to edit details further
(e.g. FTE, GL Distribution by
Period), follow the instruction on
the left by using the single
employee input.
Click the Casual
Employees button.
No
** Please note
that this option is
only available for
SPF budget entry.
Click the Salary Group
Employees button**.
Select the appropriate budget year
and department from the drop
down menu. Do NOT select the
College or Budget Unit level.
Refresh.
Select the appropriate budget year
and department from the drop
down menu. Do NOT select the
College or Budget Unit level.
Refresh.
Enter the amount by Salary Group
(e.g. Academic) and Period. Select
the appropriate options for oncosts (e.g. incl Super) and fill in FTE
per period. You can copy and paste
the data if necessary. Click the
Recalculate button. Check the
Salary Summary Report.
Enter the amount by Salary Group
(e.g Academic) and Period. Select
the appropriate options for oncosts (e.g. incl Super) and fill in FTE
per period. You can copy and paste
the data if necessary. Click the
Recalculate button. Check the
Salary Summary Report.
* If new employees are at the same salary level, you can enter a group of
new employees through the New Employee template by adjusting FTEs
(e.g. for 3 staff at the same level, 3FTEs).
Preparation:
- Download a relevant contract & budget information from
the Research Information System.
- Check whether the budget is in accordance with the
income amount awarded. Note down the income account
code.
TM1 Approved Budget (ES Total Budget)
*Budget Used in CI reports
To create the whole of life budget, click the Enter
Approved Budget & Variations to Budget button under
Data Entry.
Select the appropriate department from the drop down
menu; or
Enter the GLC by tabbing into the department field from
the cell to the above or left. Type the GLC in with dots
(e.g. S.xxxxx.xx). Select a project, not a parent level (e.g.
do not select S.xxxxx.xx TOTAL).
Select the account that you want to enter the budget
from the Account drop down.
Ensure that APPROVED Budget from the Version drop
down.
Go Back
to Main
Menu
SPF New Project Budget Entry
On the Main Menu tab,
click the Special Purpose Funds button.
TM1 Working Budget (ES Final Budget)
To budget salaries and on-costs, refer to the Salary Entry tab. (Click Here)
To create the annual income and expense
budget other than salaries, click the Enter
Budget by Project or Enter Budget by Account.
Select the appropriate department from the
drop down menu; or
Enter the GLC by tabbing into the department
field from the cell to the above or left. Type the
GLC in with dots (e.g. S.xxxxx.xx). Select a
project, not a parent level (e.g. do not select
S.xxxxx.xx TOTAL).
Select the account that you want to enter the
budget from the Account drop down.
Untick the Hide Zero value box. If you want to budget in
BC account categories, leave the Display BC Accounts only
box ticked. Click the Refresh button.
Ensure that WORKING Budget from the
Version drop down.
Salaries and on-costs should be budgeted by salary
categories per year (e.g. academic, admin, and technical
staff). Enter the budget against natural account codes
(e.g. 5001, 5004, etc), not against a BC account.
Leave the Display BC Accounts only box ticked if
you want to budget against BC. Or select a
particular BC account group. Click the Refresh
button.
Enter income (credit) and expenses (debit) other than
salaries by year (use the income account that you noted
down).
The sum of Approved Budget (i.e. Whole of Life Budget) is
shown in the 2014+ Approved Budget column.
Click Refresh or press F9 key to save.
Enter income (credit) and expenses (debit)
other than salaries by year. Click Recalculate to
save. Check the Approved and Working budget
together in Project Management Report.
Preparation:
Download a relevant revised contract & variation budget
information from the Research Information System.
Check whether the revised budget is in accordance with the
income amount awarded additionally. Check the income
account code.
TM1 Revised Budget
To create the whole of life variations to original budgets (e.g.
indexation & changes approved by Funds Provider), click the Enter
Approved Budget & Variations to Budget button under Data Entry.
Select the appropriate department from the drop down menu; or
Enter the GLC by tabbing into the department field from the cell to
the above or left. Type the GLC in with dots (e.g. S.xxxxx.xx). Select
a project, not a parent level (e.g. do not select S.xxxxx.xx TOTAL).
Select the account that you want to enter the budget from the
Account drop down.
Ensure that VARIATIONS TO Budget from the Version drop down.
Identify where your variations are entered to. If the variations are
for existing account codes, you can leave the Hide Zero value box
ticked. If accounts are new, untick the box to see the accounts. You
can budget against BC accounts other than salaries and on-costs.
Go Back
to Main
Menu
SPF Existing Project Budget Entry
On the Main Menu tab,
click the Special Purpose Funds button.
TM1 Working Budget (ES Final Budget)
To budget salaries and on-costs, refer to the Salary Entry tab. (Click Here)
To create the annual income and expense budget
other than salaries, click the Enter Budget by Project
or Enter Budget by Account.
Select the appropriate department from the drop
down menu; or
Enter the GLC by tabbing into the department field
from the cell to the above or left. Type the GLC in
with dots (e.g. S.xxxxx.xx). Select a project, not a
parent level (e.g. do not select S.xxxxx.xx TOTAL).
Select the account that you want to enter the
budget from the Account drop down.
Ensure that Working Budget from the Version
drop down.
Variations to salaries and on-costs should be budgeted by salary
categories per year (e.g. academic, admin, and technical staff).
Enter the budget against natural account codes (e.g. 5001, 5004,
etc), not against a BC account.
Untick the Hide Zero value box if needed. Leave the
Display BC Accounts only box ticked if you want to
budget against BC. Click Refresh.
Enter variations to income and expenses other than salaries into BC
or natural accounts by year.
The sum of Variations to Budget is shown in the 2014+ Variations
to Budget column.
The Revised Budget is the sum of Approved Budget and Variations
to Budget.
Click Refresh or press F9 key to save.
Enter income (credit) and expenses (debit) other
than salaries by year. Click Recalculate to save.
Check the Approved and Working budget together
in Project Management Report.