Jeanna Dean
Parsons Brinckerhoff, Inc.
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The History of Design Build (D/B)
What is the difference from Design/Bid/Build
What determines a project to be a D/B
How the process works from beginning to end
What is YOUR role in this process
Who does the UAO talk to and discuss concerns
Documents to know
Fl Utility Coordination Conference D/B task Team
and your participation
Let’s start with History
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Design build projects
were small
They were push
button
Not a lot of impact to
Utilities
Projects:
◦ Lighting
◦ Sidewalk
◦ Railroad
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Cost effective
Save Time
Liability placed on the
contractor
No right of way
acquisition
Just made sense
GUIDELINES WERE
CREATED!
Many things
Right of way acquisition is not required
 Public in need of project but no funds are
available
 Public/Private/Partnerships
 Small to mid level projects
 Funding
 Complexity
 Outside influence
 Updated Guidelines 2012
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The addition of:
Major Bridges
ITS/ADMS
Intersection Improvements
Interstate/Rural Widening
Fencing
Lighting/Signing/Signals
Guardrail
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Liability moves to the
D/B Team
Cost and Time Savings
Best product for your
buck/more creative
More projects moved
through production
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Less construction time
for the motoring public
Team effort, everyone
works together
Flexibility
No clear lines of roles
and responsibility unless
D/B team makes it clear
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D/B has shorter design/construction duration
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The contractor is on board – know construction
method
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Funding is more available through
public/private/partnerships – financing more
projects
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No right of way acquisition required
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Liability shifts to D/B firm not the Agency
How to navigate the current
system and survive
Focusing on the wrong priority
The message can get lost!!
In a perfect world
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The governmental Agency “The Agency” places an
Ad out for professional service to write the Scope
of services and the Request for Proposal (RFP)
Certain elements may/may be not required
(Depends on the Agency’s preference)
◦ Utility Coordination may not be required by the scoping
design firm – pass that to the D/B team as their
responsibility
◦ Markups may/may not be acquired by the Agency
◦ A 30% design may not be required to compete
◦ OR….
◦ Other Ads require full Utility Coordination Process
Plans Package submittal (Plans Vary)
 D/B agreement
 Confidentiality agreements
 Utility Work Schedule (UWS)
 Meeting notifications
 Advertisements on the website
 Non-governmental agreements
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Three different types of Scopes for U.C.
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No Utility Coordination
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Bare minimum (No or Partial Utility
Coordination required)
Complete Utility Coordination required
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Let the Design Begin (all firms)
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30-60 days to respond with package
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Confidentiality a big deal
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If no UC is provided – They will call you (all
150 firms) for information
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If some UC is performed – They will call you
(All 150 firms)
If full UC is performed – SOME firms will call
you
(If the UC is performed while writing the
scope of services – that is GREAT!)
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Shortlist comes out by FDOT (Usually 4 firms but
this is a sliding scale)
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All shortlisted firms will be in contact with you
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Addendums continue to come to change the RFP
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Mandatory Agency meetings (This is new criteria
and varies from agency to agency)
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No confidentiality without agreement!! BIG
CONCERN….
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Technical proposal submitted (design only)
Design/Build firm must continues gathering
data to build design/cost
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Final proposal with costs are provided
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Bid opening and award of project to one firm
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You are officially notified per F.S. 337.403 the
job has been awarded.
A utility kick off meeting with D/B team
Meets with the Utility Coordinator and D/B
team to discuss their design and impacts to
you
Work quickly and consistently with the team
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Program your budget, work orders and material
procurement – The more you can do now the
better!
By 60% you should generally know where you are
going and be ready to begin relocation.
Contractor determines the schedule, meetings
etc. He is in charge, the UC merely works for
them/agency.
DO NOT GO AROUND YOUR UC – this will hurt
you in the end.
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Short relocation duration
Time constraints are just like those in
construction – Not D/B/B phasing.
Review time is usually 10 days
(unless otherwise negotiated in the D/B
agreement)
Agency criteria applies
CONTRACTOR IS IN CHARGE
Documentation is a must – expect to see it, if
you don’t ----- ASK.
In a perfect world
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Is this a proposal or Do you have the job?
Am I able to be paid for my time?
Utility Roles and Responsibility (Clarify)
Is the information supposed to be confidential or
can I talk to all of you about that design issue?
Necessary Documents
Schedule and impacts to you
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You do have to respond
to the FDOT Scope of
services F.S. requested
information.
Communicate,
Cooperate, Commit
and Coordinate –
otherwise trouble could
result.
Be aware of changes in
the schedule and
criteria.
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Contact the right
people
Know how to
properly raise an
issue for resolution
Document everything
Make sure meeting
minutes are written
and accurate as well
as conversations are
documented in an
email or log.
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Project Related – Your Utility Coordinator
If problem with Utility Coordinator – Your
Utility Coordinator first, then no resolution,
then the one above the UC.
Overall issue with the D/B process – The
District Utility Administrator for FDOT or the
Project Manager for other agencies
Other Utilities to share experiences and
resolutions
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Florida Statutes
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Agency Design/Build Manual
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Specifications
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Policy and Procedures
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Construction plans/schedule
Design Build Task Team
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Your Utility Coordinators/Permitting
Coordinators and Engineers
FDOT and other Agencies attend this
conference and this committee
Place to air the issue with the D/B policies
Networking
Conflict Resolution and investigation
Consultants and Agencies do not vote – this
is strictly run by the Utilities. Your vote
counts here.
John Birch Skanska
John Dewey Parsons Brinckerhoff
Jeanna Dean Parsons Brinckerhoff
Jeanna Dean
Sr. Utility Coordination Manager
Parsons Brinckerhoff
813-520-4317
[email protected]