Childcare Costs
Confirmation Form
CCG2
Your actual weekly childcare costs for academic
year 2016/17
Why do you need to complete this form?
You and your childcare provider need to complete this form to confirm the actual amounts your
provider has charged you for childcare.
Who should complete this form?
Only complete this form if:
• you’ve already given us estimated childcare costs and we’ve asked you to confirm what your
childcare provider actually charged; or
• you’re applying for Childcare Grant late and we’ve asked you to send it at the same time as your
Childcare Grant Application form (CCG1).
How to complete this form:
• You complete the student section which starts on page 3 – this asks for information about
you and whether you expect any changes to your typical weekly childcare costs.
• You need to read, sign and date the declaration on page 8.
• Ask your childcare provider(s) to complete the childcare provider section which starts on
page 10 – this asks them to confirm information about themselves, your children and how much
they have charged you for childcare.
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SFE/CCG2/1617/A
Information about the Childcare Grant
Confirming your childcare costs
Your childcare providers need to confirm their weekly charges for three date ranges in the academic year.
We refer to these date ranges as periods. The exact start and end dates of the periods are determined by
your course start date.
The three points in the academic year when you need to confirm your childcare costs are usually:
• 8 weeks from the start of your academic year
• After a further 13 weeks
• At the end of the academic year.
You can also use this form to tell us about any changes to your childcare costs that you expect during the
rest of the academic year.
We’ll use your confirmed childcare costs and any updated estimates you provide to check if we’ve paid you
the right amount of Childcare Grant and we may adjust your future payments.
When do you need to return this form?
If you’re sending this form to confirm your childcare costs in a period you’ve already been paid for, return it
as soon as possible. If we haven’t received this form from you within six weeks of the end date of the period
you’re confirming your costs for, your Childcare Grant payments will be stopped and you may have to repay
any Childcare Grant you’ve already had.
If you’re applying for Childcare Grant late, you should send this form at the same time as your Childcare
Grant Application form (CCG1). Please note, if you haven’t applied for Childcare Grant within 9 months of
your academic year start date, you’ll no longer be eligible.
Where do you need to send your form?
Send your completed form to:
Student Finance England
PO Box 210
Darlington
DL1 9HJ
2
SFE/CCG2/1617
Student section
Personal details
When completing your form, make sure you answer all the questions that apply to you.
If you don’t give us all the information we need, it will cause a delay in reviewing your form. This could
affect your Childcare Grant payments.
1.1
Customer Reference Number
1.2
Student’s details
First name(s)
Surname
Date of birth
DAY
MONTH
/
YEAR
/
Alternatives to Childcare Grant
1.3
Are you or your partner currently
receiving, or do you expect that
during the academic year you will
receive:
• the childcare element of Working
Tax Credit or Universal Credit; or
No
Yes - read the note below
• Childcare Allowance from the
National Health Service (NHS) as
part of a student finance package;
or
No
Yes - read the note below
• Tax-Free Childcare from HMRC.
No
Yes - read the note below
By partner we mean your spouse, civil partner
or cohabiting partner.
!
If you answer yes to any of the questions above, you can’t get Childcare Grant at the same
time as receiving childcare support from one of these sources. You can still apply for Childcare
Grant, however you’ll only get it if you stop receiving support from these sources.
SFE/CCG2/1617
3
Student section
Your weekly childcare costs
1.4
Do you expect your weekly
childcare costs to change during
the rest of the academic year?
This could be because:
No – go to 2.0
Yes
• Your childcare provider has changed their
charges.
• You’re using a new childcare provider.
• You have started or stopped using childcare
for your children.
• You’re using childcare more or less often
than you planned.
• You know specific dates, such as school or
university holidays, when your childcare will be
different.
Updating your childcare costs
Tell us how your typical childcare costs will change.
There is space on the next page to tell us about changes at specific times in the academic year.
!
1.5
Are you claiming Childcare Grant for more than two children?
If so, include another copy of this page and page 5 with your form with the additional
children’s details. You can either photocopy these pages or download copies from
www.gov.uk/studentfinance
Child’s details
Child 1
Child 2
First name(s)
First name(s)
Surname
Surname
Date of birth
Date of birth
DAY
MONTH
/
1.6
Updated typical weekly
costs (estimates)
1.7
Date your childcare costs
will change
4
YEAR
DAY
/
MONTH
/
£
YEAR
/
£
DAY
MONTH
/
YEAR
/
DAY
MONTH
/
YEAR
/
SFE/CCG2/1617
1.8
Childcare end date
If you’re in the final year of your
course we can only pay you
Childcare Grant until the end of
your final term.
My childcare will
continue until the end
of this academic year.
My childcare will
continue until the end
of this academic year.
At the end of term 3.
At the end of term 3.
On the date given
below.
On the date given
below.
DAY
MONTH
/
DAY
YEAR
/
MONTH
/
YEAR
/
Specific differences to your childcare costs
1.9
Tell us about any specific times during the academic year when your weekly costs will
change. This could include your university holidays, your children’s school holidays or times
when you’ve arranged for alternative childcare.
Child’s name
Reason for
difference in
estimated
weekly costs
From
To
(DAY / MONTH / YEAR)
(DAY / MONTH / YEAR)
Estimated
weekly childcare
costs during
these dates
£
£
£
£
£
£
£
£
£
If you need more space, include another copy of this page with your form.
!
Keep a note of the estimated costs you’ve provided. You may want to
revise your estimates again later in the year.
SFE/CCG2/1617
5
Student section
Your childcare costs confirmation dates
Your childcare provider should only confirm their charges for weeks in periods which have ended when you
send this form. If they’ve already confirmed charges for a period, they don’t need to confirm those charges
again.
See the examples below.
Example 1:
A student who starts their course in September sends this form on 1 December 2016 - during Period 2. The
provider should only confirm their charges for dates in Period 1.
Example 2:
A student who starts their course in September has previously confirmed their Period 1 costs. They send
this form for Period 2 on 1 February 2017. The provider should only confirm their charges for dates in
Period 2.
Example 3:
A student who starts their course in September hasn’t confirmed their Period 1 costs yet. They send this
form on 1 February 2017. The provider should confirm their charges for dates in Period 1 and Period 2.
On the next page, tell us which dates your childcare provider will be confirming their charges for
with this form.
6
SFE/CCG2/1617
2.0
Which period(s) do you need your
childcare provider to confirm their
weekly charges for?
Tick all periods that apply
Course started between 1 August and
31 August 2016
Period 1: 1 August 2016 to 23 October 2016
Period 2: 24 October 2016 to 22 January 2017
Period 3: 23 January 2017 to 31 July 2017
Course started between 1 September and
31 December 2016
Period 1: 1 September 2016 to 23 October 2016
Period 2: 24 October 2016 to 22 January 2017
Period 3: 23 January 2017 to 31 August 2017
Course started between 1 January and
31 March 2017
Period 1: 1 January 2017 to 19 February 2017
Period 2: 20 February 2017 to 21 May 2017
Period 3: 22 May 2017 to 31 December 2017
Course started between 1 April and
31 June 2017
Period 1: 1 April 2017 to 21 May 2017
Period 2: 22 May 2017 to 20 August 2017
Period 3: 21 August 2017 to 31 March 2018
Course started between 1 July and
31 July 2017
Period 1: 1 July 2017 to 20 August 2017
Period 2: 21 August 2017 to 19 November 2017
Period 3: 20 November 2017 to 30 June 2018
!
Please note:
Your childcare provider should always provide their charges for a full week, from Monday to
Sunday, even if start date of the period isn’t a Monday or the end date isn’t a Sunday.
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Student section
Our Data Protection Statement sets out who will use the information provided on this form and what they
will use it for. Before signing this form please read our statement online at www.gov.uk/studentfinance
Alternatively, you can request a copy by writing to the Student Loans Company (SLC) at
100 Bothwell Street, Glasgow, G2 7JD or by calling us on 0300 100 0607.
If you cannot sign this form it must be signed on your behalf by your Power of Attorney. The Power
of Attorney letter must be sent with this form before a signature from that Power of Attorney will be
accepted.
Student declaration
• I confirm that to the best of my knowledge and belief, the information I have provided is true and complete.
If it is not, I understand I may not receive financial support, any support I have had may be withdrawn and
I could be prosecuted.
• I understand that if I do not take up my childcare, or if I change to a childcare provider who is not
registered or approved, I will have to pay back any overpayment of Childcare Grant.
• I understand that if I do not provide the evidence of my childcare costs within the timescales set, I might
lose my entitlement to Childcare Grant. Also if my payments to my childcare provider are different from the
estimates I provide, I understand that further payments will increase or decrease accordingly. If no further
Childcare Grant payments are due to be paid to me, I may be liable to repay any difference.
• I confirm that neither I nor my husband, wife, civil partner or cohabiting partner have chosen to receive
support for childcare from the childcare element of: (i) the Working Tax Credit; (ii), the Universal Credit;
(iii) Tax-Free Childcare; and/or (iv) the NHS Childcare Allowance; and I agree to tell SLC immediately if I
or my husband, wife, civil partner or cohabiting partner does receive this support. I understand that SLC
reserves the right to share my personal data with Her Majesty’s Revenue & Customs (“HMRC”) to check
whether I am in receipt of childcare support from HMRC.
• I understand that it is my responsibility to ensure that the costs provided by my childcare provider are
accurate and apply to the relevant period of time.
• I have not made any changes to any of the information provided by my childcare provider.
Your full name (in BLOCK CAPITALS)
Your signature
DAY
X
!
8
Today’s date
MONTH
/
YEAR
/
Now read the Next steps on page 9.
SFE/CCG2/1617
What do you need to do now?
Pass this form to your childcare provider(s). They need to read page 10 and complete one of the
childcare provider sections.
Tell your childcare provider which dates they need to confirm their weekly charges for. They should only
confirm what they charged for weeks in periods which have finished.
Once your childcare providers return the form to you, check that the information they’ve provided seems
accurate. If you think they’ve made a mistake, you have to contact them to discuss this. They need to
correct any mistakes themselves and they must sign the form next to each correction.
Are you confirming your costs for more than one period?
You may have to give your childcare providers more than one copy of the costs confirmation page so
they can confirm their charges for all of the periods they provided childcare in. Send any extra copies of
this page with the rest of your form.
If they use more than one copy of the costs confirmation page, your providers must sign and date the
declarations on both copies.
Do you use more than three childcare providers?
There is space for three providers to confirm their charges on the form. If you use more than three
providers, print-out extra copies of the childcare provider section. Make sure you send any extra copies
in with your completed form.
SFE/CCG2/1617
9
Childcare provider section
How does the Childcare Grant work?
The student detailed on this form has applied for Childcare Grant to help them pay for their childcare.
The student gives us their estimated costs for the academic year and we pay them a grant of up to 85%
of their costs. It’s up to the student to pay you for their childcare.
Why do you need to complete this form?
Complete this form so we can work out if we’ve paid the right amount of Childcare Grant to the student.
We’ll ask you to do this three times during the student’s academic year.
If you don’t complete this form, we’ll stop the student’s Childcare Grant payments and they may not be
able to pay you for their childcare.
What do you need to tell us?
• Your name, contact details and registration details.
• The names of the children you provided care for.
• The weekly amounts you’ve charged this student for childcare.
What dates do you need to confirm your charges for?
There are three points in the academic year when you need to confirm what you’ve charged the student
for childcare per week. The student should’ve told you the date range they need you to confirm your
charges for when they gave you this form.
Do not confirm your charges for any weeks that are not in the date range the student gave you.
You need to confirm your charges from Monday to Sunday for each week. The first date of the date
range the student gives you may be the first of the month. If this date isn’t a Monday, put down the date
of the Monday before the first of the month.
Do you need to do anything else?
You should keep a copy of the charges you confirm for this student because we check the Childcare
Grant claims of some students throughout the academic year.
10
SFE/CCG2/1617
Childcare provider section
Before completing this section of the form, read the information on
page 10.
!
Childcare provider details
Name
Names of the children you provide care for:
Address
Registration Details
Name of registration/approval authority
Postcode
Phone number
Email address
Registration/approval number
Date of registration/approval
DAY
MONTH
/
YEAR
/
Confirmation of childcare charges
Read the information below to make sure you give us all the information we need.
Do:
Confirm your charges for all of the weeks in the date range the student gave you.
Confirm your charges per week (Monday to Sunday), even if you charge the student on a
different basis.
Confirm your charges even if you haven’t been paid by the student yet.
Sign next to your corrections if you make any mistakes.
Write “0” or “n/a” in the “Amount charged” box for any weeks when you didn’t charge anything.
Remember to read, sign and date the declaration.
Don’t:
x Confirm your charges for any weeks that aren’t in the date range the student gave you.
x Confirm your charges per month, per term or per year.
x Leave the “Amount charged” box blank for any weeks when you didn’t charge anything.
x Ask the student to correct any mistakes themselves.
SFE/CCG2/1617
11
Childcare provider section
Childcare provider name
Week commencing
DAY
MONTH
Amount charged
Week commencing
DAY
YEAR
MONTH
Amount charged
YEAR
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Childcare provider declaration
• I confirm that I have provided childcare for the children I have named on this form.
• I confirm that I have charged the weekly childcare amounts for the dates given on this form.
Your full name (in BLOCK CAPITALS)
Your signature
Today’s date
X
DAY
!
12
MONTH
/
YEAR
/
Pass this form back to the student once you’ve completed it.
SFE/CCG2/1617
Childcare provider section
Before completing this section of the form, read the information on
page 10.
!
Childcare provider details
Name
Names of the children you provide care for:
Address
Registration Details
Name of registration/approval authority
Postcode
Phone number
Email address
Registration/approval number
Date of registration/approval
DAY
MONTH
/
YEAR
/
Confirmation of childcare charges
Read the information below to make sure you give us all the information we need.
Do:
Confirm your charges for all of the weeks in the date range the student gave you.
Confirm your charges per week (Monday to Sunday), even if you charge the student on a
different basis.
Confirm your charges even if you haven’t been paid by the student yet.
Sign next to your corrections if you make any mistakes.
Write “0” or “n/a” in the “Amount charged” box for any weeks when you didn’t charge anything.
Remember to read, sign and date the declaration.
Don’t:
x Confirm your charges for any weeks in the date range the student gave you.
x Confirm your charges per month, per term or per year.
x Leave the “Amount charged” box blank for any weeks when you didn’t charge anything.
x Ask the student to correct any mistakes themselves.
SFE/CCG2/1617
13
Childcare provider section
Childcare provider name
Week commencing
DAY
MONTH
Amount charged
Week commencing
DAY
YEAR
MONTH
Amount charged
YEAR
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Childcare provider declaration
• I confirm that I have provided childcare for the children I have named on this form.
• I confirm that I have charged the weekly childcare amounts for the dates given on this form.
Your full name (in BLOCK CAPITALS)
Your signature
Today’s date
X
DAY
!
14
MONTH
/
YEAR
/
Pass this form back to the student once you’ve completed it.
SFE/CCG2/1617
Childcare provider section
Before completing this section of the form, read the information on
page 10.
!
Childcare provider details
Name
Names of the children you provide care for:
Address
Registration Details
Name of registration/approval authority
Postcode
Phone number
Email address
Registration/approval number
Date of registration/approval
DAY
/
MONTH
/
YEAR
Confirmation of childcare charges
Read the information below to make sure you give us all the information we need.
Do:
Confirm your charges for all of the weeks in the date range the student gave you.
Confirm your charges per week (Monday to Sunday), even if you charge the student on a
different basis.
Confirm your charges even if you haven’t been paid by the student yet.
Sign next to your corrections if you make any mistakes.
Write “0” or “n/a” in the “Amount charged” box for any weeks when you didn’t charge anything.
Remember to read, sign and date the declaration.
Don’t:
x Confirm your charges for any weeks in the date range the student gave you.
x Confirm your charges per month, per term or per year.
x Leave the “Amount charged” box blank for any weeks when you didn’t charge anything.
x Ask the student to correct any mistakes themselves.
SFE/CCG2/1617
15
Childcare provider section
Childcare provider name
Week commencing
DAY
MONTH
Amount charged
Week commencing
DAY
YEAR
MONTH
Amount charged
YEAR
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Childcare provider declaration
• I confirm that I have provided childcare for the children I have named on this form.
• I confirm that I have charged the weekly childcare amounts for the dates given on this form.
Your full name (in BLOCK CAPITALS)
Your signature
Today’s date
X
DAY
!
16
MONTH
/
YEAR
/
Pass this form back to the student once you’ve completed it.
SFE/CCG2/1617