North Kitsap School
District
Spring Coaches Meeting
Welcome and Introductions
Joe Power—District
Athletic Director
•
•
Tel Phone: 396-3019
[email protected]
Heather Hoffman—
District Athletic
Secretary
•
•
Tel Phone: 396-3041
[email protected]
Matt Stanford—North
Kitsap High School
Athletic Coordinator
•
Tel Phone: 396-3125
•
[email protected]
Kelly Clark—North Kitsap
High School Athletic
Secretary
•
Tel Phone: 396-3126
•
[email protected]
Richard Henert—Kingston
High School Athletic
Coordinator
• Tel Phone: 396-3312
• [email protected]
Christina Veregge—
Kingston High School
Athletic Secretary
• Tel Phone: 396-3310
• [email protected]
Introductions (continued)
Anh Tran—Poulsbo Middle School
Athletic Coordinator
•
Tel Phone: 396-3474
[email protected]
•
[email protected]
Gayle Streicher—PMS Athletic
Secretary
•
•
Tel Phone: 396-3192
Scott McKay – Kingston Middle School
Athletic Coordinator
Brandy Lacey - KMS Athletic
Secretary
Tel Phone: 396-3205
•
Tel Phone: 396-3405
[email protected]
•
[email protected]
•
Athletic Trainers, ATC
•
North Kitsap High School
•
Kingston High School
•
Julie Leslie
 Office: 360-396-3165
 Cell: 360-434-4703
•
Anden Hormann
•
Office: 360-396-3347
•
Shawna San Nicolas
 Office: 360-396-3166
 Cell phone: 360-850-7533
Trainers - Physician Notes
Any athlete who sees a physician, dentist, orthodontist MUST have a
note, regardless if it is related to sports or not
(For example: allergy shots, general orthodontic
appointment, flu shot…)
A release for a concussion, fracture, significant injury
releases athlete back to me, not full release… There is a
progression
If notes are not provided, the athlete cannot participate in
practice/competition
Our students do not take ANY notes
Athletic Trainers/Return to Play
• Make
sure athletes sign in with athletic or assistant
athletic trainers after a doctor’s appointment due to
suspected concussion.
• If
student athletes are late to practice, they must have a
note from the athletic or assistant athletic trainer
• WIAA
rules state that any time a student-athlete sees a
doctor (dentist or orthodontist) for any reason, they must
present a written release. Releases will be kept in the
athletic training rooms or outside of your building athletic
office (school dependent…)
Concussion Management
•A
youth athlete who is suspected of sustaining a concussion or
head injury in a practice or game will be immediately removed
from play.
•A
student athlete who has been removed from play may not
return to play until the athlete is evaluated by a licensed
health care provider trained in the evaluation and
management of concussion and receives written clearance to
return to play from that health care provider. The health care
provider may be a volunteer (team physician).
Trainers - Concussion Policy
All concussed athletes must follow the return-to-play
protocol. A physician’s release does not clear an athlete
back to full-go
Watch your injury reports for the day/RTP step
If we are unavailable to determine if it is a concussion- sit
them out.
Our students cannot clear an athlete.
If an athlete has a suspected concussion and we are not at
the game/practice, We NEED to be contacted so we are
able to follow-up with parents
Sudden Cardiac Arrest
•
New legislation requires coaches to undergo sudden cardiac
arrest prevention training once every three years
•
Student athlete who exhibits signs of sudden cardiac arrest will be
immediately removed from play
•
An athlete who has been removed from play may not return to play
until the athlete is evaluated by a licensed health care provider
trained in the evaluation of sudden cardiac arrest and receives
written clearance to return to play from that health care provider.
The health care provider may be a volunteer.
•
WIAA Sudden Cardiac Arrest Video:
https://www.youtube.com/watch?v=8fi3e36BhX0&feature=player_embedded
School Nurses
North Kitsap High School &
Kingston High School &
Poulsbo Middle School:
Kingston Middle School:
Christina Jensen
Jennie Watkins
Tel Phone: 396-3045
Tel Phone: 396-3049
(Maintenance and Facilities Director - 3055)
Albert Hoch (Maintenance and Facilities Coordinator - 3066)
Val Oas (Facilities Coordinator - 3062)
Transportation
•
All transportation requests need to be submitted to athletic secretaries by as
soon as possible (see below)
•
The new system is online and works on a 15-10-5 day protocol
•
Requests need to be submitted at least 15 days before the event (otherwise
the system will automatically not accept the trip); then Transportation places
the job for drivers to sign up 10 days out; finally IF they cannot support the
trip, they will contact the school 5 days out with options (contracts with other
bus lines)
•
Changes to transportation requests must be turned in 3 days prior to the trip
to the athletic secretary (this may have changed…)
• Post
Season play will need to be scheduled asap and NOT
through the online system
•
Communicate with building AD’s, secretaries and Kat Petersen at
Transportation (396-3081)
Building Office/Facility (System) Needs
•
Make sure to communicate any practice time change, bus time changes, etc. to the
Athletic Office, Athletic Medicine Department, websites, etc.
•
Communicate and coordinate any facilities usage events/issues (new requests
and any changes) with Val Oas (3062) and Director (3055) as well as you building
administration and athletic coordinators.
•
ALL practices and games need to have the facilities reserved online. Do this
ASAP. Be aware of the following dates:
Winter Requests: September 15
Spring/Summer Requests: December 15
•
If you are reserving the facility for an Athletic Boosters event, it needs to be
under their name.
Please send your practice calendars to the Athletic Office ASAP (if you haven’t already).
State and WIAA
Standards/Expectations
WIAA Online Clinics
•
ALL HEAD COACHES need to do the General Rules, Sports Specific
and Concussion Management online clinics by:
March 19, 2017
.
•
Coaches must turn in their completed certificates PRIOR to the due
date (submit to respective Athletic Coordinator in your building)
•
If you do not have a mywiaa.com login, talk to your building AC
•
Coaching Toolbox is available through WIAA
17.2.0 IN SEASON - DEFINITION - In season will be the first day of
turnouts for that sport and will conclude with the final day of the state
event for that sport in that classification at the high school level or a
maximum of twelve consecutive weeks as determined by the league at
the middle level.
17.5.0 OUT-OF-SEASON - DEFINITION – Out-of-season is that time during
which paid or volunteer coaches cannot coach present or future squad members.
HIGH SCHOOL - Out-of-season for all high school sports shall be from August 1
until the first day of the specific sport turnouts and from the final day of the state
tournament in that classification for that sport until the conclusion of the final
spring sport state tournament. The August 1 cutoff date is waived for school
coaches who coach during the summer in non-school programs provided that
team has qualified for the next level of competition which ultimately leads to the
state/regional/national championship/World Series in baseball and softball.
MIDDLE LEVEL – Out-of-season for middle level sports shall be from August 1
until the first day of the specific sport turnouts and from the conclusion of the
final day of that specific sport season until the conclusion of the middle level
spring league schedule, or the final spring school contest in the event the school
is not a member of a league in that sport, or the final day of the high school
spring state championships, whichever is later.
Out-of-season
•
17.5.5 A coach of a school team (paid or volunteer) may coach only
during the WIAA sport season.
•
17.5.6 Coaching is defined as overseeing any regularly scheduled team
physical activity designed for the preparation of athletes for the ensuing
sports season. Coaching is further defined as any attempt by the coach
of a school team (paid or volunteer) to teach any phase of a game or
activity to their squad or part of their squad or have their squad or part
of their squad engage in drills under the supervision of that coach, or
from directions provided by that coach.
*Out-of-season
17.5.8 In the sport coached, a school coach may not sponsor, coach or direct
activities which resemble out-of season practices or contests to any student
(high schools and feeder schools in the school district) except during the
designated season for that sport until after the final spring WIAA
tournament is completed (high school) or until after the completion of the
final spring sports season (middle level.) A feeder school may be either grades
7 and 8 or grades 7, 8 and 9.
A. A coach may coach his/her child at any time.
2. During the out-of-season time period, the coach could coach high school
students attending different high school or a middle school that does not feed
directly to the high school in which that coach was hired to coach.
*Off Season Conditioning & Open Gym
•
17.7.0 OFF SEASON CONDITIONING - A member school may organize and supervise an off season
conditioning program to include weight training, running and exercising provided all of the following
conditions are met:
•
17.7.1 Participation in off season conditioning cannot be a requirement, incentive for, or a condition of
participation on a school team;
•
17.7.2 It is open to all students;
•
17.7.3 Instruction in specific sports skills is not provided.
•
17.8.0 OPEN GYM - Schools may conduct open athletic facilities (gym, pools, field, and track) in the off
season if all of the following conditions are met:
•
17.8.1 The program is part of the school district organized recreational or activity program; and
•
17.8.2 Activities are open and advertised to all members of the student body; and
•
17.8.3 Students have a choice of activities; and
•
17.8.4 No coaching or drilling of the athletes attending occurs; and
•
17.8.5 Supervision is provided by any individual approved by the school district; and
•
17.8.6 Participation in open gym cannot be a requirement or condition of participation on a school team.
Sport Camps/Clinics
•
17.9.0 SPORT CAMPS OR CLINICS -‐ Participants in a school‐sponsored sport may attend camps or clinics.
•
If you are planning to run a summer program or camp outside of the
regular season (spring or summer ball, for instance) you must meet
with your Athletic Coordinator to schedule
 17.9.1 If the participant’s coach is an organizer of a camp or clinic,
the participant may attend only if it is offered during the summer
or during the season in which that sport is offered.
 17.9.2 Participation in a sport camp or clinic cannot be a
requirement or condition of participation on a school team.
Summer Activities
17.10.0 SUMMER ACTIVITIES - Summer is defined for high schools as the first day following the
WIAA spring tournaments through July 31. Summer is defined for middle level schools as the first day
following the final day of the spring sports schedules through July 31.
17.10.1 Coaches may conduct activities during the summer on their own, as individuals.
17.10.2 School districts may authorize the use of facilities, school equipment (such as football helmets
and shoulder pads, balls, etc), sport specific apparatus (such as batting cages, football sleds, nets, etc),
facilities, and/or transportation for individuals and/or teams during the summer if approved by the local
school board.
17.10.3 School districts may provide liability insurance for summer programs.
17.10.4 School districts may not allow for the use of school uniforms during the summer. Uniforms are
considered to be the school issued contest uniform (practice or shooting shirts are not classified as school
uniforms) and are defined in the adopted rule book for each specific sport.
17.10.5 Participation in summer programs cannot be a requirement or condition of
participation on a school team.
APPENDIX 7 – PHILOSOPHY AND PROTOCOLS RELATED TO WIAA
HANDBOOK RULE 27.0.0 ILLEGAL RECRUITING
1. Washington Interscholastic Activities Association’s philosophy on the recruiting
of student-athletes to or from schools. That philosophy, outlined in WIAA
Handbook Rule 27.0.0, states:
“Students who demonstrate special skills and talent in any of the activities
under the jurisdiction of the Washington Interscholastic Activities
Association should not be subjected to pressures to enroll or continue to be
enrolled in a member school outside of their normal enrollment area. The
rules do not prohibit legitimate school public relations, promotion or
marketing. Rather, these rules prohibit capitalization upon a school’s
athletic program and/or a student’s athletic interest, potential or
proficiency as a factor in determining school attendance. Efforts to induce
students to enroll or continue to be enrolled in a member school because of
the students' special talent or skill is considered recruiting. Recruiting of
students or attempted recruiting of students for athletic purposes is
prohibited, regardless of their residence.”
School and District
Policies & Procedures
Legal Duties of the…
1. Duty to Plan
2. Duty to Supervise
3. Duty to Assess Athletes Readiness for
Practice and Competition
4. Duty to Maintain Safe Playing
Conditions
5. Duty to Provide Safe Equipment
6. Duty to Instruct Properly
7. Duty to Match Athletes
8. Duty to Condition Properly
9. Duty to Warn
10. Duty to Ensure Athletes are
Covered by Injury Insurance
11. Duty to Provide Emergency Care
12. Duty to Design a Proper Emergency
Response Plan
13. Duty to Provide Proper
Transportation
14. Duty to Select, Train, and Supervise
Coaches
Family and Athlete Communication
•
Email addresses need to clearly be connected to a district account
For Example: [email protected]
All coaches need to have an @nkschools.org email address
•
Remind.com is one way to shout out information via text to parents and
athletes
•
Although, if you are going to send text messages, please “cc” your AC so that
the district has a record just in case anyone might question the content (CYB).
•
Social Media is an acceptable form of communication, but it must be clearly
linked to a work or professional account, not a personal account. Keep in mind
that social media is harder to control and you are held responsible for anything
posted on your site.
•
Bottom line…Don’t place yourself at risk!
Olympic League Website
(High Schools)
•
Designed to provide up-to-date standings
•
Can post information to your sports page to update players,
parents, and communities
•
After a home game/contest, coaches need to respond to the
email sent from the website to report the score
•
Update your sport information and post for those who follow
the page
•
Send out automatic emails when things change
•
All schedule changes need to be approved by building ACs
before adding to the schedule
Required Documentation
•
All coaches (including volunteers) are required to have a current First
Aid/CPR card PRIOR to the beginning of their season. First Aid/CPR
cards may not be obtained through online certification; coaches must
attend a hands on training.
•
The district offers First aid/CPR classes twice a year. Contact Heather
Hoffman to schedule BEFORE the due date. Otherwise, the coach/staff
member will need a list of alternate locations that offer FA/CPR training.
•
Volunteer Coaches must renew the entire packet every two years to stay
current. If a coach lapses in renewal, he or she will need to complete a
new packet and see Heather Hoffman at the district office to initiate the
required background check(s).
•
*WIAA 20.3.1, 20.3.2, 20.3.3, 20.4.0 & 20.5.0
Volunteer Coaches
•
Volunteer Coaches must complete the district athletic volunteer packet before
working with student athletes.
(1) The head coach and athletic coordinator at the building must sign off on the completed packet
before process is to continue,
(2) Volunteer will provide building athletic secretary with completed, signed packet, copy of photo
ID and First Aid/CPR card,
(3) The building will email Heather Hoffman the completed, signed packet and a copy of photo
ID,
(4) Heather will process background checks (WSP & DOJ),
(5) Once a volunteer has been cleared, communication will be sent to the building AC and athletic
secretary informing them that the volunteer may begin until otherwise notified.
•
District First Aid/CPR course will be offered once clearance has been established (Date
sensitive)
* See WIAA rule 20.3.0 for details regarding coaching requirements.
Event Volunteers
•
Must fill out the Project Volunteer Assumption of Risk form (on the
district website under forms in the staff section)
•
Should not be placed in charge of athletes or be coaching athletes, but
may help with certain event posts (like timing, setting up, etc.)
•
Should not have unsupervised access to athletes
•
Must sign in with a paid coach and go through the Dos and Don’ts of
their job
Specific Rules – Transportation/Travel
We
recommend and support coaches that require athletes to ride the bus to
events.
Anytime
an athlete is not on a Yellow School Bus (to and from), an authorization
form must be filled out.
Athletes
Coaches
can be released to THEIR PARENTS ONLY.
should have a procedure including: Signed form, parent note, sign out
sheet, or some other means of communication alerting you the student athlete is
not riding home on the yellow school bus.
Type II District Driver Authorization
•
Only district employees can be authorized to drive (paid coaches)
•
Must submit copies of a medical statement, disclosure statement,
driver’s abstract from the Dept. of Motor Vehicles, First Aid Card, and
Drivers License, as well as view a 45 minute video at Transportation
Office.
•
Call ahead to view the video. If enough coaches are interested, I can
set up a coaches viewing for everyone.
Supervision
WSRMP - Guidelines
Coaches must be present to supervise in locker rooms and practice
areas, before, during, and after games, in transportation situations on
buses and in bus-loading areas, during overnight stays necessitated
by attendance at tournaments out of town, and any time that they are
serving in an official capacity representing the school.
Coaches must be aware of and alert to the behavior of their athletes
before and after practice, on buses, and in between events, and that
means having an active presence and visible supervision of the
proximous area.
Establish consistent supervisory practices that are used for all sports
for supervision in all circumstances.
Supervision – Blind Spots
WSRMP Guidelines
•
Before, during, and after each of the Varsity, JV, and C-Team games when at the same location, be
mindful of:
o Sitting in one location
o Staying behind in locker room
o Concussion Protocol – When in Doubt Hold Them Out
o Behavior expectations
 When Coach is opposite gender of student athletes, make sure to review & assign:
o Behavior Expectations
o Student leaders
o Emergency Instructions
 Buses
o Where the coach(es) sit(s)
o Remain engaged in active supervision or designate the supervision
 Vans to tournaments
Prayer/Religion
What does state law say?
•
RCW 28A.600.025--Students' rights of religious expression—Duty of superintendent of public instruction to
•
(1) The First Amendment to the United States Constitution, and Article I, sections 5 and 11 of the Washington state Constitut ion
guarantee School personnel may not grade the class work, homework, evaluation, or test that students retain their rights of
free speech and free exercise of religion, notwithstanding the student's enrollment and attendance in a common
school. These rights include, but are not limited to, the right of an individual student to freely express and
incorporate the student's religious beliefs and opinions where relevant or appropriate in any and all class work,
homework, evaluations or test the religious expression but may grade the student's performance on scholastic content such as
spelling, sentence structure, and grammar, and the degree to which the student's performance reflects the instruction and
objectives established by the school personnel. School personnel may not subject an individual student who expresses
religious beliefs or opinions in accordance with this section to any form of retribution or negative consequence and
may not penalize the student's standing, evaluations, or privileges. An employee of the school
inform school districts.
district may not censure a student's expression of religious beliefs or
opinions, when relevant or appropriate, in any class work, homework,
evaluations or tests, extracurricular activities, or other activities under
the sponsorship or auspices of the school district.
No
officer, employee, agent, or contractor of a school district may impose his
or her religious beliefs on any student in class work, homework,
evaluations or tests, extracurricular activities, or other activities under
the auspices of the school district.
•
(2) This section is not intended to impose any limit on the exchange of ideas in the common schools of this state.
•
(3) The superintendent of public instruction shall distribute to the school districts information about laws governing studen ts'
rights of religious expression in school.
Religious Expression
The answer to the question will be one or the other…
Whether a coach was engaging in a legally impermissible religious
activity by impliedly promoting religion to or coercing
participation in a religious activity by the players or whether a
coach was engaging in a legally permissible private religious
activity independent of his role as a government employee.
(WSCA) and Professional Development
•
NKSD pays for WSCA (Washington State Coaches Association) membership
for all paid coaches
•
Coaches are responsible for signing up through their building AC or directly
online at https://www.washcoach.net/
•
Fill out a requisition form and submit it to your athletic office to access
Professional Development funds ($150.00/season/year)
•
WSCA membership is NOT deducted from the $150.
•
Additional memberships must come from coaches PD
•
Coaches may bank their monies for up to 2 years ($450 maximum).
•
Coaches may also “share” PD monies amongst NKAAA members
*(see Tom Harney for details)
•
Keep Track of your professional hours (Form provided).
Professional Development
Purchasing and Fundraising
•
All Requisitions/Fundraising forms should be submitted to the ASB
secretary at your school. Make sure they have been signed by both
you and an athlete from your program. Additionally, ensure that
you have funds available before requesting a purchase.
•
Training for Athletic Directors, Coordinators, Head Coaches &
Athletic/ASB Secretaries – Marty Fortin (Fall 2016)
*Packets available upon request
School Support Organizations
•
Title IX requires the District to ensure that boys’ and girls’ athletic
programs receive equivalent benefits and opportunities.
•
Title IX compliance is measured on a program-wide, not sport-specific basis, although significant
disparities between individual sports may indicate a program-wide problem.
• The
District’s Title IX obligations apply to all funds distributed to
its athletic programs, regardless of the source.
•
Require that all booster club board presidents, athletic directors, and coaches participate in periodic
trainings regarding fundraising, equal opportunity, and the District’s obligations under Title IX
•
Consider requiring each booster club operating for the benefit of a District school or team to provide a
regular accounting of the funds distributed to the school and/or team.
•
Consider having the Athletic Directors remind coaching staff of their conflict of interest obligations.
Items to Review with Building ACs
•
Booster Information
•
Keys and Sonitrol
•
Team Photos
•
Parking
•
Building Forms
• Meet
the Bucs (March 2)/Vikings (March 9)
•
“Healthy Culture” for your Home Plan
•
Post Season Awards
Student Athletes
Athletic Eligibility
•
NKSD policy states that student-athletes need to be passing ALL of their classes while
in-season.
•
Fall grade pulls:
NKHS: March 14, 28, April 18, May 2, 16
KHS: March 15, 29, April 19, May 3, 17
•
Athletic Ineligibility will start on the Saturday after the grades are pulled
•
You should be emailed a list of ineligible student-athletes.
•
Coaches will hand-out the Plan of Improvement forms and students will turn them in
signed into the Athletic Office by that Friday.
•
Coaches, please communicate with athletes and parents with regards to eligibility as
the season moves forward…
Transgender Athletes
•
Coaches should use the name and gender by which the athlete identifies
•
School employees should not disclose a student's transgender or gender
nonconforming status to others, including the student's parents and/or other
school personnel, unless the school is (1) legally required to do so or (2) the
student has authorized such disclosure.
•
Students will be allowed to use the restroom that corresponds to the gender
identity they assert at school. No student will be required to use a restroom
that conflicts with his or her gender identity.
•
In most cases, the district should provide the student access to the locker room
that corresponds to the gender identity they assert at school. Reasonable
alternatives to locker room conditions include, but are not limited to:
 use of a private area (e.g., nearby restroom stall with a door, an area
separated by a curtain, an office in the locker room, or a nearby health office
restroom); a separate changing schedule (i.e., utilizing the locker room before
or after the other students.
Transgender Athletes Cont’d:
•
The District will provide all students, including transgender students, the opportunity to
participate in physical education and athletic programs/opportunities in a manner that is
consistent with their gender identity.
•
A student may seek review of his or her eligibility for participation in interscholastic
athletics by working through the Gender Identity Participation procedure set forth by the
Washington Interscholastic Activities Association (WIAA).
•
Discrimination and harassment on the basis of sex, sexual orientation, or gender identity
or expression are prohibited within the district. It is the responsibility of each school, the
District and all staff to ensure that all students, including transgender and gender nonconforming students, have a safe school environment. The scope of this responsibility
includes ensuring that any incident of discrimination or harassment is given immediate
attention and/or reported to the district’s Civil Rights Compliance Coordinator.
•
Complaints alleging discrimination or harassment based on a person’s actual or perceived
gender identity or expression are to be taken seriously and handled in the same manner as
other discrimination and/or harassment complaints. This includes investigating the
incident and taking age and developmentally-appropriate corrective action. Anyone may
file a complaint alleging a violation of this policy using the complaint process outlined in
the district’s Nondiscrimination Procedure 3210P.
Nondiscrimination Statement
•
NONDISCRIMINATION STATEMENT
•
The North Kitsap School District does not discriminate in any programs or activities on the
basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual
orientation, gender expression or identity, disability, or the use of a trained dog guide or service
animal and provides equal access to the Boy Scouts and other designated youth groups.
Questions or complaints of alleged discrimination can be directed to the district’s Title IX/RCW
28A.640 Compliance Officer Chris Willits, Assistant Superintendent, [email protected]
(360) 396-3003 and /or the ADA and 504 Coordinator, Lori Kingery, Assistant Director of Special
Education, [email protected] (360) 396-3072; address - 18360 Caldart Ave NE, Poulsbo
WA 98370.