Components of George Brown College Probationary Development Cycle for Professors Guide for Chairs and Academic Directors 1 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development This guide is designed to help articulate the process and experiences that all new full-time professors progress through during their probationary period at George Brown College. The various components of the cycle are designed and delivered in a manner that supports teaching and service excellence and continued improvement. Included here are some resources you may find helpful in your key role of providing performance feedback and ensuring we meet the obligations in the Academic Employees Collective Agreement effective September 1, 2014 to September 30, 2017 (Article 27, 02 D). Please forward any comments, questions, or suggestions for improvement to Organizational and Staff Development. 2 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Table of Contents 1. Class Definition of a Professor …………………………………………………………… 4 2. College Mission and Path to Leadership ……………………………………………. 5 3. Components of the Probationary Development Cycle for Professors... 6 4. Checklist of Probationary Learning Requirements …………………………... 7 5. Chairs Tracking Checklist for Probationary Professors ………………….. 10 6. Appendix A – Professor Teaching Competencies – Probationary Requirements ……………………………………………………………………………………. 12 7. Appendix B – Progress Report Forms: Summary of Observations and Recommendations ….…………………………………………………………………………. 23 Professor - Visit 1 …………..…………………………………………. 24 Professor - Visit 2 and Recommendation Form….……… 25 8. Appendix C – Individual Professor Development Planning Form …….. 26 3 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development CLASS DEFINITION - PROFESSOR Under the direction of the senior academic officer of the College or designate, a Professor is responsible for providing academic leadership and for developing an effective learning environment for students. This includes: a) The design/revision/updating of courses, including: -consulting with program and course directors and other faculty members, advisory committees, accrediting agencies, potential employers and students; -defining course objectives and evaluating and validating these objectives; -specifying or approving learning approaches, necessary resources, etc.; -developing individualized instruction and multi-media presentations where applicable; -selecting or approving textbooks and learning materials. b) The teaching of assigned courses, including: -ensuring student awareness of course objectives, approach and evaluation techniques; -carrying out regularly scheduled instruction; -tutoring and academic counselling of students; -providing a learning environment which makes effective use of available resources, work experience and field trips; -evaluating student progress/achievement and assuming responsibility for the overall assessment of the student's work within assigned courses. c) The provision of academic leadership, including: -providing guidance to Instructors relative to the Instructors' teaching assignments; -participating in the work of curriculum and other consultative committees as requested. In addition, the Professor may, from time to time, be called upon to contribute to other areas ancillary to the role of Professor, such as student recruitment and selection, time-tabling, facility design, professional development, student employment, and control of supplies and equipment. Source: College Faculty CAAT-A Collective Agreement (2014-2017) 4 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Our Mission The Vision, Mission and Values of George Brown College The staff, faculty and administration of George Brown College are united by a set of shared values and objectives. Outlined below, these vision and mission statements help guide George Brown College as we grow and change to meet the needs of students and employers. The Path to Leadership Inspired by a commitment to achievement through excellence in teaching, applied learning and innovation: We will set the benchmark to which all colleges will aspire, and be recognized as a key resource in shaping the future of Toronto as a leading global city. We will build a seamless bridge between learners and employment as we develop dynamic programs, and workplace-ready graduates who will be the candidates of choice for employers. We will create a community of life-long learners, grounded in the principles of access, diversity, mutual respect and accountability. Core Values LEARNING COMMUNITY We foster an environment of reciprocal dialogue to ensure learning, solve problems and strengthen the George Brown community. EXCELLENCE We commit ourselves to delivering a ‘George Brown standard’ of quality and superior performance. ACCOUNTABILITY We hold ourselves responsible to ensure the future sustainability of George Brown, academically and fiscally. DIVERSITY AND RESPECT We show mutual respect for each other within the community of George Brown including all of our stakeholders, in all of our behaviour. 5 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Components of George Brown’s Probationary Development Cycle for Professors Activity/Title New Faculty Academy College and Resource Orientation New Faculty Teaching and Learning Seminars Required Workshops Practice and Review Reflective Practice Teaching Portfolio Framework Learning and Development Retreat Content Orientation to teaching and learning expertise through information sharing, investigation of various teaching strategies, and integration of practice teaching sessions for peer review and information on code of conduct and relevant college policies Overview of college priorities and organization with opportunities to network and learn about various resources for access Focus is on reflective practice and portfolio development Mandated training sessions meet legislated requirements. Supplemental areas of diversity/human rights, LMS, Outcome Based Learning, Curriculum Planning, etc. Chair Observations and Learning Squares Papers written each semester to encourage awareness of strengths and goal setting culminating in an Individualized PD Plan Preparation for completing re statement of philosophy, student feedback, reflection papers, etc. Increased awareness of cross college interconnections and opportunities to advance college’s strategic directions 6 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor Probationary Learning Requirements ____/_____ NAME ______________________ CHAIR/ACADEMIC DIRECTOR ___________________________ DEPARTMENT ______________________________________________________________ Below are the full-time Professor Probationary Requirements to be completed over your probation period. Please keep a record of your progress as you will be required to comment on your professional development during your discussions with your Chair and in the preparation of a one-page reflection paper submitted each semester. You can register for these workshops at http://pdplace.georgebrown.ca where you will find topics, dates and times. Activity/Title Timing Date/s completed New Faculty Academy One week program on teaching and learning at GBC - August ___-___ _____________ College–Wide New Employee Orientation .5 day – Offered twice per year; should be completed within 6 months of hire OHS Act - offered throughout the year _____________ Mandatory Employee Training ______________ ______________ WHMIS – offered throughout the year ______________ AODA –1. Access Services for Colleges, Customer Service Standards - Faculty (ASC), 2. Accessibility Awareness Training for Educators, 3. Integrated Accessibility Standard Regulation (ISAR) Training and Training on the Ontario Human Rights Code (OHRC) via http://pdplace.georgebrown.ca ______________ ______________ 7 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development New Faculty Teaching and Learning Seminars Reflective Practice Seminar 1 & 2 These seminars are designed for professors in the first half of their probationary period. In these sessions we take the opportunity to share experiences as new professors, practise reflective thinking, and apply problem-solving strategies to common challenges in teaching and learning. Portfolio Development Seminars These seminars are designed for professors in the last half of the probationary period. In these sessions we will focus on the framework for your portfolio, including a revised statement of teaching philosophy, documentation of teaching effectiveness, and a professional development plan. There are continued opportunities for practising reflective thinking and sharing common experiences. Learning Squares Two 2-hour seminars each semester for two semesters (fall and winter semesters only for a total of 8 hours) ______________ Three 2-hour seminars to be completed in either the fall or the winter semester, depending on date of hire. ______________ Every professor has the opportunity to observe 3 of their colleagues in action over the course of the probationary period. At the end of the observations the group meets to reflect on their experiences and their own teaching. This process builds connections, increases awareness of other areas of the college, encourages conversations about teaching and learning and promotes reflective practice. Participation in Learning Squares for 2 semesters (Fall and Winter semesters only) ______________ ______________ #1A______________ #2A______________ #3A______________ Group A ___________ #1B ______________ #2B ______________ #3B ______________ Group B ___________ Classroom Observations Invite your Chair to visit one of your classes each semester and participate in a follow-up meeting to review your Chair’s observations, questions and feedback. One visit per semester Written Feedback The Chair/Director provides a written progress report for each semester ______________ ______________ #1______________ #2______________ 8 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Workshops: Outcomes-based Learning Curriculum development Blackboard(introduction or advanced) Diversity/Human Rights 4 two-hour workshops (the first workshop will be held during the New Faculty Academy) 2 two-hour training sessions for a total of 4 hours (OBL sessions should be completed first) ______________ ______________ ______________ ______________ ______________ ______________ _____________ 1 workshop ______________ 1 workshop Reflection Paper Each person takes the time to document their reflection on the semester, noting their observations, strengths and areas for further development. These can be used to initiate a conversation with the Chair that connects to the probationary review of competencies. One 1.5-page reflection paper each semester outlining your professional development, noting strengths and setting goals for continued learning. These papers should be submitted to your Chair, with a copy to the Director in Staff Development Teaching Portfolio Framework Framework to be presented to and reviewed with your Chair by the completion of probation (Actual portfolio to be developed in time for first Performance Review) A 3 day event held the first June after hire Learning and Development Retreat #1______________ #2______________ ______________ ______________ 9 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Chair’s Tracking Checklist for Probationary Professors Name of Professor: _________________________________ Probation End Date: ________________________________ Semester 1 Suggested Time Frame Pre-Semester Week 1 - 2 Week 3 - 4 Week 6 Week 7 Week 13 Activity Comments Start up plans shared Chairs to support all new faculty to attend the New Faculty Academy Discuss learning from the New Faculty Academy, such as workshops, Geneva Park, Learning Squares/OBL workshops, etc. Chair observation of teaching Check in: Discussion of observation Meet and discuss first reflection paper Chair provides written progress report to Professor Chair sends completed progress report to Human Resources NOTE: * Seek assistance from your Senior HR Consultant regarding any concerns about progress towards successful completion of the probationary period. 10 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Chair’s Tracking Checklist for Probationary Professors Name of Professor: _________________________________ Probation End Date: ________________________________ Semester 2 Suggested Time Frame Week 3 Week 4 - 6 Week 5 - 7 Week 13 Activity Comments Check in: Review SFQs from 1st semester Chair observation of teaching Check in: Discussion of observation (week following observation) and feedback from SFQs Meet and discuss second reflection paper Chair provides written progress report to Professor Chair sends completed progress report with recommendation for appointment to regular status to Human Resources NOTE: * Seek assistance from your Senior HR Consultant regarding any concerns about progress towards successful completion of the probationary period. 11 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Appendix A Professor Teaching Competencies Probationary Requirements 12 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor Teaching Competencies - Probationary Requirements This form is designed for use with Professors throughout their probationary period and comments and goals can be added/updated as necessary. Contained are sections that support teacher self-reflection, observation of teaching practice and the summary evaluation. Professor Name: _______________________________________________________________________ Department: _______________________________________________________________________ Program: _______________________________________________________________________ Date: _______________________________________________________________________ Chair: _______________________________________________________________________ The College is committed to the success of our academic employees and to providing you with meaningful feedback during the probationary period. Article 27 .02 D During the probationary period an employee will be informed in writing of the employee's progress at intervals of four months continuous employment or four full months of accumulated non-continuous employment and a copy given to the employee. (Source: Academic Employees Collective Agreement, 2014 – 2017, p.58) 13 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor: _______________________________________ Date(s) ___________________________________ Competency I: Professionalism Area of Focus Evident Proficient Excellent Needs Improvement Unknown/Not Yet Commits to a personal teaching philosophy Engages in conscious reflection about teaching and examines one’s own personal assumptions about the teaching and learning process Acts as a role model faculty member of the college community within the context of the classroom, department, program, and institution Represents the College to all stakeholders in a manner that is consistent with the college’s vision, mission, and mandate Observes legal mandates, board and college policies, administrative procedures, contractual agreements and ethical standards Facilitates professional growth through reviewing student feedback, selfassessment and reflection and identifies teaching and professional development goals. Contributes to the culture of ongoing learning through reflective practice and peer support 14 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Statement of teaching philosophy, reflection papers, etc. Professor: _______________________________________ Date(s) ___________________________________ Competency II: Content knowledge Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Maintains and demonstrates currency in subject area Incorporates the use of real world applications and connects content to the industry or vocation Able to differentiate content that is crucial and that which is peripheral to the discipline/program area Relates content to the students’ background and perspectives Incorporates higher and lower-order thinking skills Knows in advance what content and concepts might be confusing to students and adapts to facilitate understanding 1 15 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Student feedback, classroom culture assessments, etc. 16 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor: _______________________________________ Date(s) ___________________________________ Competency III: Pedagogical knowledge and understanding the distinction between knowing the subject and teaching the subject Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Articulates clear instructional objectives related to content knowledge and the intellectual skills of the discipline Identifies the preconceptions and misconceptions that might prevent students from understanding course concepts, principles and theories Designs learning activities that result in the student establishing a theoretical knowledge base Designs learning activities that require students to interact with the content at concrete and abstract levels Designs learning activities that allow the students to use their prior knowledge and diversity of perspectives in a meaningful way Designs learning activities that take students’ varied learning styles into account Pursues ongoing professional development in the theory and practice of teaching and learning 17 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Sample lesson plans, evidence of PD attended, etc. Professor: _______________________________________ Date(s) __________________________________ Competency IV: Designs and implements effective curriculum and course outlines Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Recognizes the relationship between pedagogical theory and instructional practice Designs curriculum, instruction, and assessment as interdependent and aligned components of effective teaching rather than as components to be thought about separately and independently Articulates instructional objectives that identify the competencies or intellectual abilities (cognitive knowledge, skills and/or attitudes) that students will acquire and/or extend as a result of taking the course Selects teaching strategies that are directly connected to the instructional objectives of the course and are appropriate to class size and student readiness Designs learning activities that are directly connected to the instructional objectives of the course 18 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Designs assessments that are directly connected to the instructional objectives of the course Actively contributes to the planning and review of program, aligning curriculum and course outlines Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Sample learning activities, evidence of aligned theory and practice, etc. Professor: ___________________________________________ Date(s) ______________________________ Competency V: Uses a variety of appropriate instructional strategies Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Selects teaching strategies that are connected to the desired learning outcomes Designs learning activities that are consistent with the desired learning outcomes Understands the limitations of passive learning and adjusts traditional teaching methods to encourage active and selfdirected learning 19 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Chooses instructional strategies that take into account student abilities, their attitudes towards learning, their background knowledge, and their social identity Includes a variety of strategies to engage various learning styles Purposefully integrates student-centered approaches in ensuring students are cocreators of their learning Applies the principles of teaching and learning based in educational research Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Evidence of learner-centered practice, samples of research integrated into practice, etc. Professor: _______________________________________ Date(s) __________________________________ Competency VI: Assesses student learning adequately, meaningfully, and fairly 20 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Understands the relationship between teaching, assessment and student learning Uses multiple strategies to assess learning and development Provides relevant, frequent and timely constructive feedback Uses both formative and summative assessments Creates assessments that promote student learning: a) assessments reflect the course objectives in regards to content, knowledge, and thinking skills; b) assessments reflect the teaching and learning activities Clearly communicates, monitors and adjusts assessment strategies Develops assessments that are both effective and efficient Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Samples of varied assessment tools being used, formative and summative examples included, etc. 21 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development 22 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor: ___________________________________________ Competency VII: Manages the learning environment Area of Focus Evident Date(s) _____________________________ Proficient Excellent Needs Improvement Unknown/ Not Yet Makes effective use of class time Creates a positive classroom environment that is conducive to learning and respectful of diversity Creates an inclusive classroom climate in which the principles of fairness and honesty are respected Intervenes proactively to discourage off task behaviour Intervenes to manage disruptive behaviour in a timely and respectful manner Maintains and communicates appropriate standards of classroom behaviour Understands the limits of own legitimate authority and involves others as necessary Actively engages and adapts classroom content to ensure accommodation of special needs Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Student feedback, evidence of accommodations being made, etc. 23 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development 24 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor: _______________________________________ Date(s) ___________________________________ Competency VIII: Integrates information technology into the college classroom Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Knows and demonstrates how information technology can contribute to the improvement of or facilitate teaching and learning Uses multi-media software to present information Facilitates students’ abilities to do research on-line Teaches students how to evaluate the worth of material found on the Internet Provides opportunities for electronic discussion groups Uses technology in situations where its use will enhance the learning experience rather than using it “for show” Models effective use of communication tools Inputs grades on Student Information System Posts course outlines, faculty hours, etc. on Learning Management System Overall Comments: 25 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Examples of Supporting Documents/Artifacts that may be Included: Examples of varied platforms utilized, articulation of how technology augments the learning for students, etc. 26 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor: _______________________________________ Date(s) ___________________________________ Competency IX: Actively demonstrates respect for our diverse learners. Area of Focus Evident Proficient Excellent Needs Improvement Unknown/ Not Yet Engages in conscious reflection about teaching, examines the impact of diversity on the teaching and learning process and incorporates strategies for inclusion in the teaching environment. Plans for and ensures integration of all necessary accommodations Encourages critical thinking and examination of cultural norms from varied perspectives Adapts delivery methods and content examples to engage a diverse group of learners Builds rapport with diverse groups of learners Stays current with learner needs 27 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Overall Comments: Examples of Supporting Documents/Artifacts that may be Included: Student feedback, expectations articulated, etc. 28 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Appendix B Professor/Instructor Progress Report Forms: Summary of Observations and Recommendations Note: Upon completion and initialing, Chairs/Directors provide a completed copy of each Progress Report to the Professor and send a copy to Human Resources 29 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor Progress Report Visit 1: Summary of Observations and Recommendations Form Professor’s Name: ________________________________________ Chair/Director Name: _____________________________________ Date of Observation: _________________ Comments Chair Initials: _______ Professor Initials: _____ Note: Upon completion and initialing, Chairs/Directors provide a completed copy of each Progress Report to the Professor and send a copy to Human Resources 30 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Professor Progress Report Visit 2: Summary of Observations and Recommendations Form Professor’s Name: ________________________________________ Chair/Director Name: _____________________________________ Date of Observation: _________________ Comments Comments related to appointment to permanent status Professor Signature Chair Signature Please provide a brief narrative describing the Professor’s overall performance outside of the classroom (e.g. ability to function as a team member; take initiative; involvement with the program, department, division and the college as a whole). Approval: ___________________________ Signature: ___________________________Date: ______________ 31 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Note: Upon completion and initialing, Chairs/Directors provide a completed copy of each Progress Report to the Professor and send a copy to Human Resources Appendix C Individual Professor Development Planning Form Note: This form is intended to capture the Professional Development planning at the end of the probationary period and can be included in the Professor Portfolio. This sets the stage for review and update when the Performance Review Cycle for Academic Employees begins 3 years following the completion of the probationary period. 32 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development Individual Professor Development Planning Form Name: Division/Department: Date: Key/Signature Strengths (3 – 5 maximum) 1 2 3 Development Goals Focus on 3-5 areas maximum including professional currency and teaching proficiency How Can you leverage/build on these strengths Evaluation What success looks like, how you will know the results? 1 2 3 4 5 Action Plan & Due Dates (E.g. Training, coaching, reading, etc.) Resources Required 1 1 1 1 1 33 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development THIS REPORT HAS BEEN PREPARED BY: CHAIR/DIRECTOR: _______________________________SIGNED: __________________________________________ DATE: _____________ ACADEMIC EMPLOYEE: __________________________ SIGNED: ___________________________________________ DATE: _____________ APPROVED BY: DEAN: ___________________________________________SIGNED: __________________________________________DATE: ____________ N.B.: Chairs/Directors please forward completed form to the Human Resources Department, to be maintained in the Human Resources File. 34 Organizational and Staff Development Approved May 20, 2015 by Nancy Hood, VP Human Resources and Organizational Development
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