Sponsor Prospectus
KENT STATE UNIVERISTY – STUDENT CENTER
The Organizing Committee is delighted to invite you to sponsor the 2016 Northeast Ohio’s Third
Annul Game Change Conference to be held on Thursday October 13, 2016.
About the 2016 Game Change Conference
The Game Change Conference is a unique opportunity for your organization to connect with up to
250 area professionals who work in a variety of government and private sectors.
The Game Change Conference was first held in conjunction with the 2014 Gay Games. The 2014 Gay
Games, also known as Gay Games 9, were an international multi-sport event and cultural gathering
organized by, and specifically for lesbian, gay, bisexual, and transgender (LGBT) athletes, artists and
musicians. It was held from August 9 to August 16, 2014 in Cleveland and Akron, Ohio. An estimated
10,000 athletes from more than 60 nations participated in 37 sports and cultural events. The purpose
of Gay Games is to foster and augment the self-respect of lesbian, gay, bisexual, transgender, and all
sexually-fluid or gender-variant individuals (LGBT+) throughout the world and to promote respect
and understanding from others. Gay Games are held internationally every four years.
In an effort to promote further inclusivity in the greater community, a collaboration of local social
service agencies and professionals hold the annual Game Change Conference for professional
development in current LGBTQ issues. “Often times, a lack of LGBTQ inclusion in the professional
arena comes not from prejudice but from a lack of understanding,” said Rebecca Callahan, Executive
Director for Community AIDS Network/Akron Pride Initiative (CANAPI). “The Game Change
Conference provides an opportunity for professionals in the area to gain that understanding so they
can play a more active role in making the greater community a more inclusive place for LGBTQ
individuals.”
The Organizing Committee is committed to engaging attendees through an energizing and
informative program of speakers, and facilitating networking and business opportunities for sponsors
through and interactive exhibition and a dynamic program. Attendees will include social workers,
healthcare providers, educators, and local business owners and employees from a wide range of
industries. Sponsors will receive acknowledgement prior to, during and after the conference through
conference materials and the CANAPI website, and enjoy significant contact with delegates during the
exhibition and post conference reception.
We look forward to your participation in this premier community event, and to welcoming you in Kent
in October 2016.
Why Sponsor?
SPONSORSHIP BENEFITS: ACCESS TO
NORTHEAST OHIO COLLABORATORS AND
CONSUMERS
Game Change sponsorships provide a unique
opportunity to show your organization’s
commitment to non-discrimination.
Organizations more so than ever understand
the importance of supporting diversity and
inclusion within the social service, healthcare,
education and business sectors.
• Reach an expected audience of 200 social
service, educators, health care providers and
business personnel
• Increase Northeast Ohio’s awareness of your
organization’s brand, products and services
• Gain access to key decision-makers from
government, private sector and academia
• Be recognized as a key-supporter of the
LGBTQ community
• Demonstrate your organization’s
commitment to non-discrimination and
equality
WHO ATTENDS FIRST?
Attendees from the following industries attend
the Game Change Conference
• Healthcare
• Social Service
• Academia
• Education
• Business Services
• Legal / Law Enforcement
• Government
Primary Sponsorships
Our elite Featured Sponsorship receives the maximum visibility at the conference. The Featured
sponsor is recognized as the conference sponsor before, during, and following the conference.
Collaborating and Contributing Sponsors receive varying levels of visibility at the conference
appropriate to their sponsorship. These sponsorships are an excellent opportunity to become
involved and recognized within the social service and business community.
Quantity Available
Cost
Full Conference
Registrations
Logo on Official
Conference Bag1
Logo on Official
Conference
Folder2
Mention in
Conference Press
Release
Logo on
Conference
Webpage
Conference Bag
Insert
Exhibit Space
20-word
Description in
Program Booklet
Featured
1
$2,000
3
Collaborating
2
$1,000
2
Contributing
4
$500
1
Exclusive
Exclusive
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
1- The Featured sponsor is the official sponsor of the conference bag. Only the Featured sponsor logo and official conference
logo will be branded on the official conference bag. CANAPI reserves the right to select and finalize design of the conference
bag.
2- Collaborating sponsors are the official sponsors of the conference folder. Only Collaborating sponsor logos and the official
conference logo will be branded on the official conference folder. CANAPI reserves the right to select and finalize design of
the conference folder.
Supporting Sponsorships
Support Sponsorships are opportunities to become actively involved in a Game Change conference.
For established sponsors, these support sponsorships provide targeted brand delivery opportunities
and are available to all interested parties.
Quantity Available
Cost
Logo on Conference Webpage
Logo in Conference Program
Booklet
Full Conference Registration (1)
Exhibit Space
Details
5
$200
Y
Y
Y
Y
For additional information on each level of sponsorship, or if you have a suggested sponsorship,
please contact us at [email protected].
Terms & Conditions
1. All sponsorships will be awarded on a first-come, first-served basis. Sponsors need to be
committed to LGBTQ equality, concerned about the needs of the LGBTQ community and be
supportive of the Game Change Conference mission. The Conference Committee reserves the
right to reject any sponsor that it deems inappropriate.
2. After written acceptance by the Conference Committee, the sponsor must provide a signed
copy of the sponsorship form, sponsorship funds, logo image (in .jng or .png) and other details
required (such as correct use of the sponsor’s name, trademarks etc.) to the Conference
Committee, within 30 days of receipt of acceptance.
3. Sponsorship pledges cannot be processed without payment. Funds must be payable in US
dollars. All checks should be made payable to CANAPI. For further information, contact
[email protected].
4. The sponsorship fee does not include free conference registration unless specifically stated in
the sponsorship opportunity details.
5. Accommodation costs are not included in the conference registration fee. Attendees are
responsible for making their own lodging arrangements.
6. All sponsorship materials must be submitted before September 1, 2016 to ensure inclusion in
productions schedule. Sponsorship pledges after this date may still be accepted with caveats.
7. Sponsors may not sublet, assign, or apportion any part of the item(s) sponsored nor represent,
advertise, or distribute literature or materials for the products or services of any other firm or
organization except as approved in writing by the Conference Committee.
8. The Conference Committee will not be liable for damage or loss to a sponsor’s properties
through fire, theft, accident, or any other cause, whether the result of negligence or otherwise.
9. No part of an exhibit and no signs or other materials may be pasted, nailed, or otherwise
affixed to walls, doors or other surfaces in a way that mars or defaces the premises or
equipment and furnishings. Damage from failure to observe this notice is payable by the
sponsor.
10. The Conference Committee reserves the right to select and finalize design of each branded
conference item.
11. For sponsorship opportunities that include signage, please note - signage space may be
limited. The conference organizers will inform each sponsor of the maximum size, number of
signs etc.
Game Change Conference Support Agreement
All conference support requests for the Northeast Ohio’s Third Annual Game Change Conference
must use this form. All incoming requests are handled on a first-come, first-served basis. Prior to
completing this form, please review the official Terms and Conditions. Please print, scan and email a
completed and signed copy of this form to: [email protected].
Billing Contact Information
COMPANY NAME: __________________________________________________________
CONTACT PERSON: ________________________________________________________
ADDRESS: __________________________________________________________________
CITY/STATE/ZIP: ____________________________________________________________
PHONE: ____________________________________________________________________
EMAIL ADDRESS/WEBSITE URL: ____________________________________________
Please select your level of sponsorship:
X
Level
Featured
Collaborating
Contributing
Supporting
Cost
$2,000
$1,000
$500
$200
Signature: _______________________________________________ Date: __________________________
By signing this agreement, you agree to comply with all Terms & Conditions set forth in this
application. Please scan and email a copy of the completed from to [email protected].