Budget Request Form
Program
Discipline/Department: Facilities Mgmt-6004
Contact:
Richard Byers - REVISED 3/6/12
Budget Request Type: Facilities Capital Projects-Current Service Level
Executive Summary
These funds are used to support the following project activities that exceed $50,000/project as well as
provide financial support for Plant Operation & Maintenance for Contracted Services less than
$50,000/project (elevator repairs, pool leak repairs, etc): renovation, alteration, new construction,
improvement, capital renewal, deferred maintenance, program improvements, and architectural &
engineering designs.
Program Description
Driving factors that determine how and when these funds are used: 1) keeping facilities functional, 2)
safety, 3) regulatory unfunded mandates, 4) support needs for delivering instructional services, 5) senior
MHCC decision makers need to support strategic initiatives, 6) emergency repair/replacement of system
failures . Currently funds do not support the ongoing demands from the above listed drivers which total
$47m for deferred maintenance, safety and regulatory mandates, and $18m for program improvements,
instructional services and strategic initiatives (both lists can be expanded to include additional items yet
to be identified and these totals do not include the Master Plan 5 year buildout cost estimate of $77m).
In 2007 Dr. Jeffrey Campbell & Allen Bigger undertook research confirming that there is a direct
relationship between the condition of school buildings and student academic achievement. Our ability
to maintain functional facilities can directly affect enrollment, retention, academic achievement, and
expansion of instructional programs and services.
Doubling this allocation from $800k to $1.6m and distributing these funds for dedicated use allows for
departmental prioritization of program improvement projects with out having to compete against the
other project categories, which by their nature, will always rank higher than program improvement
needs. An example of this distribution would be as follows: $1m to deferred maintenance, $200,000 to
facilities operations & maintenance, $200k to instruction for classroom and program improvements,
$200k to risk management to address health and safety projects, $200k to athletic facility improvements.
Performance Measures
Previous
Current
Measure
Primary
Current Year
Next
Year
Year
Type
Measure
Estimate
Year Offer
Actual
Budgeted
Output
Total funds used
$340,088
$600,000
$600,000
$600,000
Outcome
Cost/unduplicated
enrollment
32,433 stds
$10.49/stds
total std
count not
available
total std
count not
available
no forecast
available
Performance Measure – Description
Output: Total dollars spent to complete prioritized projects. Outcome: The cost of projects per
unduplicated enrollment can be applied to determine if the investment has a direct affect on enrollment
and/or retension.
Program Offer Form Revision 01/05/2012
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Budget Request Form
Legal / Contractual Obligations
BUDGET OFFICE NEEDS TO OUTLINE THE STATE REGULATIONS ON THE LIMITED USE OF THESE FUNDS.
Program Offer Form Revision 01/05/2012
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Budget Request Form
Revenue / Expense Detail
Program Expense
Actual
General Fund
Expenditures
2010/2011
Personnel:
Contracts:
Materials &
Supplies:
Capital:
Total GF / Non-GF:
Program Total:
Full Time Staff FTE:
Total Staff FTE:
Program Revenue:
Total Revenue:
Actual Other
Fund
Expenditures
2010/2011
Adopted
General
Fund
2011/2012
Adopted
Other Funds
2011/2012
Proposed
General Fund
2012/2013
Proposed
Other
Funds
2012/2013
$149,416
$190,672
$340,088
$340,088
0
0
$ 0
$ 0
$ 0
$600,000
$600,000
$600,000
0
0
$ 0
$ 0
$ 0
$600,000
$600,000
$600,000
0
0
$ 0
$ 0
$ 0
Explanation of Revenues
Basic funding.
Significant Program Changes
Recommend that any unused funds be carried forward into the following year's budget to continue strategic
application of these funds toward satisfying demand.
Facilities Management is currently developing a 5 year Capital Improvement Plan (CIP), and maintaining the current
list of deferred maintenance projects as well as program improvement projects.
Facilities Management is consulting with the Facilities Council to develop prioritized project lists to apply to various
funding sources such as State funding, full faith and credit loans, bond levy, Go bonds, etc.
Program Offer Form Revision 01/05/2012
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