COLORADO SHINES CCAP PILOT
READINESS ASSESSMENTS
December 18, 2014
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Agenda
• Welcome, Review Agenda, Explain Navigation
• Overview Of CCAP QI Pilot Strategy
• Purpose Of Readiness Assessment
• QRIS Point Structure Guide And Scoring
• Review QI Navigator Readiness Checklist
• Introduce Coach Readiness Assessment
• Practice
• Next Steps
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
QI Navigator Assessment
Purpose:
To determine if a program that:
•
has agreed to participate in the CCAP Pilot and
•
is unrated or with a rating below 2 Stars
is likely to achieve a minimum of a Level 2 rating with
additional support by June 30, 2015.
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Initial Required Criteria
1. No history of persistent licensing violations AND license
currently in good standing.
2. Fewer than 25% of staff have a primary language other
than English.
3. Fewer than 20% of classroom staff positions are vacant.
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Initial Required Criteria
4. With support, program has capacity for 75% of staff to
complete an average of 10 hours of Level 2 online courses
(must have access to high speed internet).
5. With support, program can enter workforce qualifications
for 100% of staff into PDIS.
6.
No more than 2 months in the past 12 when program
income did not meet expenses.
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Additional Criteria
• 13 criteria totaling 16 points.
• Recommended: program must score at least 7 points to
continue to pursue Level
• Indicators of program operational & staff stability
• Experience with & impact of QI initiatives
•
Availability for coaching.
• Other considerations
POLLING QUESTION
It’s time to answer a question. . .
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Next Steps
• Program completes Colorado Shines application
• QI Navigator conducts detailed grant orientation
• Coaching readiness assessment scheduled
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Coaching Readiness Assessment
4 phase process designed to:
- inform readiness for change based on capacity &
dispositions
- determine if current level of quality indicates working
toward Level 3 or higher
- assist in developing QIP based on target standards to
achieve Level 3 rating or higher by June 30
Phases are sequential
CCAP PRIORITY STITES COACHING READINESS ASSESSMENT PHASES
Phase A
A.

Coach introduces Readiness
Assessment and rationale.

Conducts interview with
Director.

Responses can inform
readiness for change based
on program's internal
capacity, supports and
dispositions.
CCAP PRIORITY STITES COACHING READINESS ASSESSMENT PHASES
Phase B
B.
•
Coach and director complete
Rating Readiness Checklist
•
Identify what standards are
being met.
•
Target which can be achieved
(with support) by June, 2015.
CCAP PRIORITY STITES COACHING READINESS ASSESSMENT PHASES
Of the 21 points:

at least 4 points must be earned in the
Workforce Qualifications and
Professional Development Category,
with at least 2 points earned by
meeting the lowest level of Director or
Early Childhood Teacher Workforce
Qualifications, and

In the Learning Environment Category,
at least 5 points must be earned by
meeting both standards in the
Curriculum standard area OR 4 points
must be earned in the Child
Assessment standard area.
Phase B
B.
Less than
21 points
•
Coach and director complete Rating
Readiness Checklist
•
Identify what standards are being
met.
•
Target which can be achieved (with
support) by June, 2015.
•
MUST SCORE 21 POINTS TO MOVE
FORWARD.
21 points
or more
CCAP PRIORITY STITES COACHING READINESS ASSESSMENT PHASES
Phase B
Less than
21 points

Create a plan for staff
to complete Level 2
courses.

Support development
of QIP plan to meet
Level 2 requirements.

Support completion of
Level 2 SelfAssessment
POLLING QUESTION
Ready for another question?
CCAP PRIORITY STITES COACHING READINESS ASSESSMENT PHASES
Phases B, C and D
21 points
or more
D.

Interview teachers or teaching
teams.

Coach and director review all of
the assessment findings.

Develop a QIP based on targeted
standards to earn a Level 3 or
higher by June, 2015 & support
plan for Level 2 courses.
•
Support director in
completing a QIP Plan & plan
for Level 2 courses to meet
the Level 2 Rating
requirements.
•
Program may apply for a
higher rating in a later phase
of the QRIS roll-out.
C.
ERS
Observation
(One per each
age level)
CCAP PRIORITY STITES COACHING READINESS ASSESSMENT PHASES
The process at a glance
POLLING QUESTION
It’s time for another question . . .
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Point Structure Guide for Quality Levels 3-5
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Guide to Verifying Evidence submitted for
Rating Levels 3-5
Std.
#
Evidence
Possibl
e
Pts.
Collection
Method
Verification
Comments
I. Workforce Qualifications
1.1
CO EC Professional Credential Level
III Certificate or letter
2, or
PDIS
1.2
CO EC Professional Credential Level
IV Certificate or letter
CO EC Professional Credential Level
V Certificate or letter
CO EC Professional Credential Level
VI Certificate or letter
CO EC Professional Credential Level
II Certificate(s) or letter(s)
4, or
PDIS
Score based on credential/letter for director only If no credential or
less than level III,
then 0 points
Score based on credential/letter for director only
6, or
PDIS
Score based on credential/letter for director only
8
PDIS
2, or
PDIS
CO EC Professional Credential Level
III Certificate(s) or letter(s)
CO EC Professional Credential Level
III Certificate(s) or letter(s)
CO EC Professional Credential Level
IV Certificate(s) or letter(s)
CO EC Professional Credential Level
IV Certificate(s) or letter(s)
4, or
PDIS
6, or
PDIS
8, or
PDIS
10
PDIS
Score based on credential/letter for director only 8 maximum total
points for 1.1-1.4
Level II certificates/letters witnessed for at least If less than 75%
provide evidence,
75% of EC teachers
then 0 points
Level III certificates/letters witnessed for at least
50% of EC teachers
Level III certificates/letters witnessed for at least
75% of EC teachers
Level IV certificates/letters witnessed for at least
50% of EC teachers
Level IV certificates/letters witnessed for at least 10 maximum total
75% of EC teachers
points for 1.5-1.9
1.3
1.4
1.5
1.6
1.7
1.8
1.9
a.Workforce Qualifications and Professional Development
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Rating readiness checklist
Early Childhood Teacher Qualifications
(Select 1 Category)
Possible
Estimate
Points
d Points
Earned
Director Qualifications
75% of early childhood teachers meet requirements for Early Childhood Professional II Credential
1.5
Possible
2
Points
1.6
At least 50% of early childhood teachers will meet requirements for Early Childhood Professional III
(Select 1 Category)
Credential
1.1
1.7
1.8
1.9
Meets requirements for Early Childhood Professional III Credential
75% of early childhood teachers meet requirements for Early Childhood Professional III Credential
1.2
Meets requirements for Early Childhood Professional IV Credential
50% requirements
of early childhood
teachers
will meet
requirements
for Early Childhood Professional IV
1.3 At least
Meets
for Early
Childhood
Professional
V Credential
Credential
or
higher
1.4
Meet requirements for Early Childhood Professional VI Credential
Estimat
ed
4 Points
Earned
2
6
4
6
8
8
75% of early childhood teachers meet requirements for Early Childhood Professional IV Credential or higher
10
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Example – Workforce Qualifications
Director Qualifications
Possible
Estimate
Points
d Points
Earned
(Select 1 Category)
1.1
Meets requirements for Early Childhood Professional III Credential
2
Early Childhood Teacher Qualifications
(Select 1 Category)
2
Possible
Estimate
Points
d Points
Earned
1.5
75% of early childhood teachers meet requirements for Early Childhood Professional II Credential
2
2
Coaching/Consulting (Select 1 Category)
1.15b
All classrooms in the Program have received (or are receiving) outside credentialed
2
2
coaching/consulting activities of at least 5 hours each within the past 12 months.
Workforce Qualifications and Professional Development (31)
Estimated Points Earned
8 points must be earned in this category to reach a Level 3
6
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Example – Family Partnerships
Sensitivity to Diversity
Possible
Estimated
Points
Earned
Points
2.3
The program offers opportunities for all families, including those from different
1
1
backgrounds and communities, to get to know one another and work together for the
benefit of the children in the program
Transitions
Possible
Estimated
Points
Earned
Points
2.4
The program has written policies and procedures that describe how transitions are
1
1
supported among all early childhood and home settings and how transition information is
shared with families.
Engagement of Families
Possible
Estimated
Points
Earned
Points
2.7
The program conducts two annual parent/teacher conferences.
3
Family Partnerships (22 points) Estimated Points Earned
10 points must be earned in this category to reach a Level 3
3
5
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Example – Leadership and Administration
Personnel
Possible
Estimated
Points
Points
Earned
3.2
The program has a written code of professional conduct. Staff is trained
1
1
annually on the code of conduct.
3.3
The program conducts monthly staff meetings.
2
2
3.8
Non-administrative personnel participate in decision-making for hiring,
2
2
curriculum development, program goal-setting and/or annual planning
Leadership, Management and
Administration (26) Estimated Points Earned
12 points must be earned in this category to reach a Level 3
5
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Example – Learning Environment
CLASS ASSESSMENT (Select 1 Category)
4.7
Points
The program has had a reliable, independent, trained observer complete a CLASS Assessment
2
2
in the previous 12 months in at least 50% of classrooms with average minimum scores:
Emotional Support:
4.5
Classroom Observation: 4.5
Instructional Support: 2.0
Child Assessment
Possible
Estimat
Points
ed
Points
Earned
4.10
Developmentally appropriate child assessments (e.g., observation data, portfolios, work
2
2
samples) are conducted within 90 calendar days after enrollment, and at least one other time
within a year. Results of assessments are shared during parent/teacher conferences in a
culturally and linguistically appropriate manner.
Learning Environment (29) Estimated Points
Earned
8 points must be earned in this category to reach a Level 3
4
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Example – Child Health
Child Health Promotion
Possible
Estimated
Points
Points
Earned
5.5
Classroom teachers lead children in structured physical activities daily. (Once
1
1
2
2
in a three (3) hour or less time period; twice in a five (5) hour or more time
period).
5.7
Program has a garden and serves fruits/vegetables from the garden for
children to taste.
Child Health (14) Estimated Points Earned
5 points must be earned in this category to reach a Level 3
3
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
What this tells us . . .
Categories
Level 3
Rating Readiness
1 Workforce Qualifications
8
6
2 Family Partnerships
10
5
3 Leadership and Administration
12
5
4 Learning Environment
8
4
5 Child Health
5
3
43
23
Optional points
Minimum requirement for rating
Average ERS Score
At least 3.75 with
no classroom
below a 3.00
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
PRACTICE Phase B.
Based on what you know about a program you have worked
with, use the Rating Readiness Checklist to identify which
standards the program might meet currently and calculate the
number of points the program would achieve.
Refer to the Rating Evidence handout for specific criteria for
meeting each standard.
Remember required points from Workforce Qualifications &
Learning Environment.
POLLING QUESTION
What is your estimate on possible points?
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
MORE PRACTICE – Phase D
Now assume that the program can meet minimum ERS
scores for a Level 3.
Go back through the Rating Readiness Checklist to
identify standards that you think the program could
achieve by June 30 with support to achieve Level 3.
Use the Estimated Coaching Hours handout to determine
number of coaching hours required.
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
Other Considerations . .
What might you include in your Quality Improvement Plan?
What resources would be needed?
What conclusions have you reached?
COLORADO SHINES CCAP PILOT READINESS ASSESSMENTS
NEXT STEPS
• Feedback on process.
• Other needs?