The Colony Youth
Soccer Association
The Colony Youth Soccer Association
Contact Information
**Board members can be found on game days at Five Star, near the concession stand**
President
Natalie Swider
[email protected]
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1 VP/Scheduling
April Hagins
[email protected]
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2 VP/Lead Referee
Joe Hedrington
[email protected]
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Secretary/Registrar
Lanette Hess [email protected]
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Treasurer
Neil Lovelace [email protected]
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Field Manager
Steven Davis [email protected]
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U4‐U6 Girls Director
Sheri Andreo
[email protected]
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U4‐U6 Boys Director
OPEN (temp: Neil Lovelace)
[email protected]
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U7‐U8 Boys and Girls Director
Edi Pena
[email protected] •
U9‐U10 Boys and Girls Director
OPEN (temp: Lanette Hess)
[email protected]
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U11 up Boys and Girls Director
OPEN (temp: Lanette Hess)
[email protected]
TCYSA phone number and rainout information 972‐370‐3091
Contact association that you are playing in for rain out information for that city. Go to www.tcysa.net for association information.
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The Colony Youth Soccer Association
You say you want to be a TCYSA Board Member?
We always have an opening or two for anyone wanting to make a positive difference. Most board members and league directors have families, full time jobs, coach a team and/or referee. If you think something could be improved, volunteer your time to improve the association for all our children.
Perks:
Each board member gets free registration for one child, every season.
Board members who also coach get first pick of practice times.
The Colony Youth Soccer Association
President
Attend Presidents meetings
Call to order and run Board meetings
City Liaison
Co‐signer on checks
Approves contracts
First VP
Presides in absence of President
Works with all associations to form schedules
Co‐signer of checks
Chair person of Appeals and Disciplinary Commission
Player/Coach violation record keeper
Program development of coaches
Second VP
Schedules referees
Verifies referee time sheets
Addresses actions / complaints against referees
Program development of referees & mentors
The Colony Youth Soccer Association
Secretary/Registrar Starts registration process
Maintains team rosters and player information
Records meeting minutes
Processes player and team releases
Works with Directors on player and team assignments
Treasurer
Pays monthly bills
Pays referee’s
Prepares monthly financial statement for board meetings
Prepare tax reports for submission to North Texas Soccer
Balance TCYSA accounts through Quicken
Collects and deposits all monies
Directors Coordinate with coaches on uniform orders
Recruit new coaches
Send reminders to coaches
Liaison for parents and coaches to TCYSA board
Assist in schedule planning
The Colony Youth Soccer Association
Registration and Team Formation
• Registration for the new season starts around the last game of the season and will continue for several weeks. Players that register and pay during regular registration will be placed back on their same team unless they request the player pool. Players registering after regular registration will incur a late fee and will not be guaranteed placement on their same team. Players are not considered registered until paid in full.
• Financial assistance is offered through The Colony Recreation Center. If you have a player in need, direct them to the Rec Center with their last tax return. Eligibility for a discount will be decided based on predetermined guidelines and a discount code will be given by the Rec Center if eligible.
• The player draft and team formation is done the day after regular registration has ended. All registered, paid returning players are put on their last team. New players and players that had requested the pool are chosen by blind draft to fill teams up to their maximum roster size. Any players that register late will be added to their last team if there are openings. If not, they will be moved to another team in the same age bracket if available. If no team is available in the same age bracket, the player will be offered to move up to the next age bracket if there is a team available or offered a refund.
The Colony Youth Soccer Association
Good things to know
North Texas Bylaws (rules of the game) can be found by going to the North Texas website, under the Administrative tab, then NTSSA Bylaws and Rules.
Number of players on the field and roster, ball size
U4‐U6
3v3, no goalie and max roster of 6, ball size 3
U7 4v4, no goalie and max roster of 8, ball size 3
U8 5v5, includes goalie and max roster of 10, ball size 3
U9‐U10
7v7, includes goalie and max roster of 14, ball size 4
U11‐U12 11v11, includes goalie and max roster of 18, ball size 4
U13‐U15 11v11, includes goalie and max roster of 18, ball size 5
U16‐U19 11v11, includes goalie and max roster of 22, ball size 5
**Each recreational player, when present at a game, shall be required to play a minimum of 50% of the time, unless the player’s time has been reduced for medical or disciplinary reasons, in which case the coach must notify the player and the opposing coach prior to the beginning of the game that the minimum time has been reduced (non‐attendance at practice and non‐payment of fees may be cause for disciplinary action).
The Colony Youth Soccer Association
Good things to know, continued…
Where does the money for registration go?
• A per player field rental fee for Five Star and Turner soccer fields. • A per player supplemental insurance policy premium to North Texas Soccer to cover accidents on the field.
• Referee wages for Five Star referees as well as referee mentor and referee assignor wages.
• Concession stand manager at Five Star.
• Wages for restroom facility cleaning at Five Star.
• Trophies.
• Fees for TCYSA’s top U12, U14 and U16 boys and girls teams to play in the Tournament of Champions.
• Field painting equipment, paint, and nets
• Miscellaneous business expenses including website fees, GotSoccer
expenses, phone lines, meeting/training space rental fees.
The Colony Youth Soccer Association
Now that you’ve volunteered….
All volunteers have to pass a background check every year. This is normally done in the Fall, but if Spring is your first season to coach, you need to do one in the Spring, and again the following Fall.
• New Coaches and assistant(s):
Go to www.tcysa.net and click on the Coaches tab, then the Got Soccer Coach link. Set up a New Account as Coach. Fill out the form and submit. You will receive an email from the Club Manager at Got Soccer. In the email toward the bottom, you will have a link to update your profile. Click on this link and look for the background check tab on the top of the page. Complete and submit. TCYSA will be notified of the results.
Badges – If you did not get your badge made at the Coaches meeting, please send a picture of yourself and your assistant(s) to your director as soon as possible. This is needed for your badge.
• Returning Coaches and assistant(s):
Every Fall season you will need to renew your Background check. Badges – If you did not get your badge made at the Coaches meeting, please send a picture of yourself and your assistant(s) to your director as soon as possible. This is needed for your badge.
The Colony Youth Soccer Association
Turner:
Lights: The lights are scheduled to come on 30 minutes before sunset. If the lights do not turn on, call the Rec Center immediately at 972‐625‐1106 x. 0. Ask for Amber. Restrooms: Contact your Director for the restroom code. If you unlock the restroom, you are responsible to relock it.
Five Star: Contact a Board Member or Field Marshal to report any issues with lights at Five Star.
The Colony Youth Soccer Association
Important Websites
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The Colony Soccer Association
www.tcysa.net
Got Soccer
www.gotsoccer.com
North Texas Soccer
www.ntxsoccer.org
GLASA
http://www.glasasoccer.org/
Tips, Drills, Coaching Resources
• The Challenger Way Link to Website:
http://www.thechallengerway.com/index.php (free access code: AATX)
• Technical Tuesday Utah Youth Soccer:
http://www.utahyouthsoccer.net/resources/technicaltuesday.aspx
• US Youth Soccer:
http://www.usyouthsoccer.org/coachresourcecenter.asp
• NSCAA Resources: http://www.nscaa.com/education/resources/fundamentals
The Colony Youth Soccer Association
Roster and team management
You will manage your team through Got Soccer. Here you will find your roster and schedule, and you will be able to email and text your team.
Go to www.gotsoccer.com and click on User Login.
Login under Teams & Team Officials
Under Team Account, enter Username and Password.
The Colony Youth Soccer Association
Updating player information and adding pictures‐ Click on Roster. In the View by Event drop down, change field to current season (noted by red arrow, ex: Spring 2012 Recreational).
Your current player list will show. You can add player pictures and update player information such as address & phone numbers by clicking on the players name.
Print contact list by clicking on Print Contacts. The Colony Youth Soccer Association
Emailing and texting your team
Click on Email Players. **you can also choose Email Team from the menu bar and follow the same instructions.
Selected Roster: This should be your current roster.
From: You can change who the email is from by using the drop down. Coach and Assistant coaches will be listed.
Method: Choose Email or Text
Send to Players: You can choose to send to all of your players or one player. *The individual player’s username and password will be automatically added to the bottom of the message.
Message: After typing in your subject and message, press send and you are done!
The Colony Youth Soccer Association
How to find your schedule
U4 and up www.glasasoccer.org U4‐U14 schedules
How to find your field
U4 and up http://www.glasasoccer.org/maps/
Game Day Report
These are required at every game, U9 and up. Players’ names and jersey numbers must be on the report. Game Day reports will be sent to you by your director.
Calling in Scores
The phone number, event and pin number will be on the bottom of the Game Day Report. You will be prompted to put in the game number (found on your schedule) and the score. The Home team should call in the score within 24 hours.
The Colony Youth Soccer Association
Do
• Do have your team pick up their trash after practice and games.
• Do paint the field and set nets and flags in you are the first Home team to play.
• Do take down nets and flags if you are the last Home team to play.
• Do practice at Turner at your scheduled time and place.
• Do practice at city parks and schools at a first come first serve basis.
Do Not
• Do Not bring pets to the practice fields or games. Pets are welcome along the walking trails. This is a city law and also a safety concern.
• Do Not practice at Five Star. • Do Not yell at the Referees, especially the younger ones.
The Colony Youth Soccer Association
Important Dates (subject to change)
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Aug. 26 – Fall practices start
Sept. 7 – Fall season starts
Sept. 21 – TSS Picture Day
Nov. 5 – Fall season ends
Nov. 4 – Spring registration starts
Nov. 29 – Dec. 1 – Tournament of Champions
The Colony Youth Soccer Association
Coaches,
Without you, hundreds of children would not be able to play soccer. We appreciate the time and efforts that you give to TCYSA.