Test Coordinator Training
April 26, 2017
May STAAR Test Administration
Grades 3 & 4 Math/Reading
Grade 5 Science
Grade 5 Math/Reading Retest
This training does
NOT take the place
of reading the
appropriate
manuals.
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Welcome/Announcements
STAAR Reminders
STAAR Testing Window
Closing Remarks
• Refer to your block calendar for important dates for shipment of
materials and quality control, etc.
• Do NOT mark students absent until the end of the testing window
because the students may show up;
• On the ETS orange label write your ORG number >>>> 057-905ORG; Write the test administration STAAR 3-8 or 5/8 Retest on
each label.
• You can use a stamp to mark void or online (optional). Do this at
the end of the testing window.
• If a student is given the wrong answer document and proceeds to
test, VOID the answer document do not erase. Transcribe the
answers on a new document.
• The Test Administrator needs a Form 1 booklet for paper based
OA. Refer to OA guidelines.
• Time to test is only for 3rd/4th Math-Rdg & 5th Science
Administration not Grade 5 test. See page 12 in TA manual.
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Students must take the right test on the right day;
Students must be given the correct language of the test EN/SP.
If the wrong test language is administered, contact your DWTC for guidance.
Students given the wrong test language and have completed more than 5
questions on that version, are not allowed to retest in the correct language.
Remind Test Administrator to check answer document to ensure students
have bubbled all their answers if time still remains for testing;
Write the reason on the answer document if you are voiding the answer
document;
Flag all emails from Karen and DWTCs. Check the website and do an email
search on the topic before calling.
Bring your seating charts with the booklet numbers. This helps during quality
control when a booklet number was overlooked on the answer document.
Use the Quality Control document that we send you to help quality control
answer documents on campus.
Quality control is really for counting answer documents….NOT completing
the missing information for students.
• Please try to email before calling. Especially on the first
day of testing!
• Contact the main number on quality control days
because we are busy checking schools and are not able
to answer calls or email until later.
• Mark the test O by selecting the attributes button next
to the student’s name in STAAR Online testing.
• Hitting the attributes to mark a student absent should
also be done if the student only tested online.
• Snacks are not allowed during STAAR testing.
• Use the sample provided to assist you in creating a
blank answer document.
• Local ID is left justified.
Testing Irregularities
Serious
Procedural
• Directly or indirectly
assisting students.
• Anyone tampering with
student responses.
• Discussing secure test
content, student
responses, or student
performance.
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Duplicating or
electronically capturing
any confidential student
test content.
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Ineligibility and IEP errors
Improper accounting of secure materials.
Not verifying that student responses are
recorded on an answer sheet.
Leaving classrooms unattended.
Testing personnel not properly monitoring
students during organized breaks.
Students were not prevented from using
electronic devices and shared test content.
Allowing untrained staff members to enter
testing rooms.
Students were permitted to test beyond the
allowed time.
Students were not permitted to test during the
allowable timeframe.
Test administrators did not read verbatim from
the STAAR EOC Manual.
Test administrator using cell phone during testing
Test Coordinator Training Sessions
Nolan Estes Plaza
April 26, 2017
8:30 & 12:30 p.m.
Grades 3, 4, 5 STAAR secure booklets and precode answer
docs ship to campuses
By April 27, 2017
Grade 5 Retest booklets ship to campuses
By April 28, 2017
Grade 5 Retest Precode answer docs ship to campuses
By May 2, 2017**
Grade 7 Science PreAP Precode answer docs ship to campuses
STAAR Campus Test Administrator training completed
(floaters, bathroom duty, lunch duty, etc.)
May 5, 2017 (Friday)
Submit Truck pick up form to Maria Esparza @
By May 8, 2017 (Monday)
[email protected] with the number of boxes needed
to being shipped.
Test Dates (State Mandated)
May 8, 2017 (Monday)
STAAR Tests/Action Items
STAAR 3-4 Math
Grade 5 Retest Math
May 9, 2017 (Tuesday)
STAAR 3-4 Reading
Grade 5 Retest Reading
May 10, 2017 (Wednesday)
STAAR 5th Science
May 11, 2017 (Thursday)
Hand deliver all scorables to Buckner Building according to
schedule.
Highly recommending that make-ups are completed via
STAAR Online. Paper make-ups can be done if completed
before having to submit scorables.
May 12, 2017 (Friday)
All make-up sessions for STAAR assessments scheduled to
be administered from May 8 – May 12 must be completed
by 1:00 pm.
Hand-deliver SCORABLES to
H. B. Bell School Support Services Building,
2909 N. Buckner Blvd., Dallas, TX 75228
1st Floor Conference Room
May 11, 2017 (Thursday)(ELEM)
(as scheduled by your DWTC)
Mail ALL NONSCORABLES (place in front office for district mail truck pickup) and address to: State and National Assessments, Service Center
(No box number required) REMEMBER YOUR DELIVERY TICKETS!!
By May 15, 2017 (Monday)
June 14, 2017 (Grades 3, 4, 5th Sci)
May 30, 2017 (5th M/R)
District receives standard score reports
Questions
Call State and National Assessments (SNA), H.
B. Bell Student Support Services Building,
Phone: (972) 925-6410
Materials
Order online
http://scbpaswmsas01/STAAROrder
SNA website: www.dallasisd.org/sna
Edit PNPs for an Existing Student Registration
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Search for the student via the Students > View &
Edit tab
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Select the
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Click on the Tests tab of the Student Profile
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Select any combination of PNPs as needed
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Click UPDATE when finished.
icon in line with the student’s name
NOTE: A
status will be displayed when
attempting to update PNPs of an existing online test
registration if test tickets are not yet available.
Districts may disregard the sync error. The updated PNPs will
automatically switch to In Sync status when test ticket are
posted.
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Print Test Tickets and Rosters
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Testing group rosters and student test
tickets contain PNP information.
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Ensure that students eligible to use
embedded supports have the
information noted on their test tickets.
NOTE: Test tickets are available for printing one
week prior to the start of the testing window.
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Steps for updating PNPs after online test has
been started:
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Log out of the online test.
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Update PNP embedded supports (Tests tab).
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Return to online test group where the
student’s test ticket is located.
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Refresh browser to update and check the Sync
Status. Confirm the updates are synced
with the online test.
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Log in with the test ticket information to
resume testing.
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NOTE: Updates cannot sync while online test
is in progress.
Reference Pages
Appendix A-C
Appendix A
Use MyData Portal and Chancery to Locate
Student Name
ID
Date of Birth
PEIMS
Accommodations
Demographic Information
Answer documents must be double checked for accuracy –
Campus and District Ratings are derived from what we code
on the ANSWER DOCUMENTS
• Campus personnel will accurately record accommodations
on each student’s answer document or in the Assessment
Management System for online administrations.
• Record the accommodation that is documented
and made available to a student, even if the
student did not use the accommodation during
testing.
Student Assessment Division
Texas Education Agency
The following accommodation bubbles may be
available, depending on the test and/or the mode of
testing.
– GA = general accommodation
– LP = large print
– XD = extra day
– BR = braille
– CS = content support (online only)
– LV = language and vocabulary support (online
only)
Student Assessment Division
Texas Education Agency
• STAAR Score Codes
– “S” – tested
– “A” – absent
– “O” – other (illness, testing irregularity, EOC/above
grade level, substitute assessment, etc.)
– “*” – paper/online (on a two subject answer document only)
NOTE: For each subject area,
only ONE score code should be gridded.
Student Assessment Division
Texas Education Agency
Post-administration
• Verify nothing is left in books.
• Ensure that pertinent identifying information is bubbled on
hand gridded documents. Place hand gridded documents on
top of the stack.
• Ensure score code, language, & form number are bubbled and
booklet numbers written.
• Organize answer documents with paper bands. (by section)
• Ensure accommodations as applicable are bubbled.
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Do NOT mix 5thMR with 3rd, 4th MR & 5th SCI
ETS is counting EVERY answer document. Return all answer documents. DO NOT
DESTROY unused or damaged answer documents. ALL must be returned to ETS.
• Verify scorable materials are returned separated by
administration – do not mix scorable materials from different
administrations in the same box(es).
• Verify voids are not mixed with live answer documents and are
correctly placed at the bottom of scorables under a voided
header.
• Verify all four primary student identifying fields (First Name,
Last Name, Date of Birth, and PEIMS ID) are complete and
correctly gridded on hand gridded answer documents.
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• Ensure students have not gridded in bubbles at the
bottom of the answer document.
• Ensure that the District and Campus Name/Org are
written in the box on the bottom of a hand gridded
answer document.
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• Verify documents are placed under the correct campus
header(s).
– Ensure the correct County-District-Campus code is
indicated on the header.
NOTE: Campus names shown on preprinted headers
may be truncated and should therefore not be solely
relied on.
– Do not use header sheets from prior administrations
or different administrations.
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