REGIONAL REFUSE DISPOSAL DISTRICT ONE
Board Meeting
Minutes
Monday, January 25, 2016
RRDD#1 Office
31 New Hartford Road, Barkhamsted, CT 06063
7:30 PM
Call to Order by Chairman William Marchand at 7:30 PM.
Attendance: Glen Albanesius, Peter Bakker, JR, Joseph Beadle, Moe Gabelmann, Carol Hewitt,
William Marchand, Brenda Schaufler and Tim Sullivan. Also Debbie Angell, Chris Nicolls and James
Hart. (Absent Hans Andersen)
Public Comment: Jim Hart stated he was glad to be able to assist the new Administration on budget
preparation.
Approval of Minutes:
Board Meeting, November 23, 2015: Motion to approve by Moe Gabelmann, second by Brenda
Schaufler, passed
Special Board Meeting, December 16, 2015: Motion to approve by Moe Gabelmann, second by
Brenda Schaufler, passed
Special Board Meetings “A” and “B”, January 5, 2016: Motion to approve by Tim Sullivan, second by
Joe Beadle. Passed
Budget Committee Meeting, January 11, 2016: Motion to approve by Moe Gabelmann, second by
Peter Bakker, JR. Passed
Budget Committee Meeting, January 18, 2016: Motion to approve by Brenda Schaufler, second by
Peter Bakker, JR. Passed
Treasurer’s Report:
October: Motion to approve the report by Moe Gabelmann, second by Brenda Schlaufler. Discussion
regarding negative interest and surplus carryover. Motion passed, no changes.
November: Motion to approve the report by Moe Gabelmann, second by Tim Sullivan. Discussion.
Motion passed with no changes.
December: Motion to accept by Moe Gabelmann, second by Tim Sullivan. Passed.
New Business:
Motion by Joe Beadle, second by Moe Gabelmann to add fund transfers to New Business, passed.
Motion to move to New Business by Brenda Schaufler, second by Joe Beadle. Passed
Calendar: Motion to adopt the Administrator’s Annual Calendar by Moe Gabelmann, second by
Brenda Schaufler. Discussion: Debbie Angell informed the Board that Christmas 2016 falls on a
Sunday, a non-work day, therefore, she suggested the facility be closed on Monday, December 26 in
observance of the holiday. She also suggested, per past practice, to close at noon on Saturday,
December 24th. Motion passed.
Audit: Debbie Angell stated she had a few unanswered questions on transfers and is currently
awaiting answers from the auditor. She reported copies of the audit were delivered to the town clerk’s
offices of Barkhamsted, New Hartford and Winsted with legal notice posted. Approval tabled.
Budget: Debbie Angell stated the budget committee was working hard at the FY 16/17 budget, with
many numbers still coming in. Metal prices plummeted. Revenue from recycling is down and
expenses for MSW are expected to rise. Debbie thanked Jim Hart for his assistance, as well as Chris.
Jim suggested increasing 403: Maintenance by $2000 and 404: Equipment Maintenance by $6000
due to the increased cost of repair. Discussion followed regarding 504: Environmental Monitoring
Reserve and the need to add money to this line item. Debbie was charged to work with Mark
31 New Hartford Road, Barkhamsted, CT (860)379-1972
Zimmerman on closure and funding status. Board charged Budget Committee to review the budget
one more time. Date was set for Feb 1 at 7PM. Board agreed to then move this updated budget to
the public hearing on February 22, prior to adoption.
Household Hazardous Waste Day: Board agreed to host HHW in two years and not to participate in
the COG HHW event.
Fund Transfers: Motion by Joe Beadle to transfer $60,100 from unallocated Surplus Carryover to
Capital Reserve to help pay for the PCBs. Discussion: The remaining $47,600 spent on PCBs is to be
charged to the towns, adding this amount to their allocation. Passed. Motion by Joe Beadle, second
by Moe Gabelmann to transfer from 113 Contingency to 101 Counsel. Passed.
From
Surplus Carryover
113: Contingency
Fund Transfers
To
Capital Reserve
101: Counsel
Amount
$
60,100
$
6,527
Administrator’s Report
Debbie Angell gave a synopsis of her Administrators Report, showcasing the items completed in the
past six months: PCBs remediation and closure of the Notice of Violation; acceptance of the extended
tower contract with a $10,000 signing bonus; rebuilding of the oil room (almost complete); solar
contract was signed, easement approved and land clearing has begun; HHW went off without a
hitch; education continues (staff and the public); some cost comparisons were completed, more to
come; Public Officials Insurance coverage was added to the CIRMA policy; on site improvements
include exterior painting of the gatehouse and lower bunkers, new floor in the clothing chute, safety
line painting and updated signs, more to follow; and finally, the budget is well underway. Motion to
accept by Brenda Schaufler, second by Joe Beadle. Passed.
Committee Reports
Nominating Committee: Moe Gabelmann recommended all current officers be re-appointed.
Motion by Bill Marchand, second by Tim Sullivan to add Nomination of Officers to the agenda.
Passed
Election of Officers: Moe Gabelmann nominated William Marchand as Chairman, Hans Andersen as
Vice Chairman, and Brenda Schaufler as Treasurer, second by Tim Sullivan. Passed
Brenda Schaufler nominated Moe Gabelmann as Board Secretary, second by Tim Sullivan. Passed.
Old Business
Personnel Issue: Executive Session: Motion to enter into Executive Session by Brenda Schaufler,
second by Tim Sullivan. Passed Executive Session 8:45.Executive Session attendance: Glen
Albanesius, Peter Bakker, JR, Joseph Beadle, Moe Gabelmann, Carol Hewitt, William Marchand,
Brenda Schaufler, Tim Sullivan and Debbie Angell. Motion to end Executive Session by Brenda
Schaufler, second by Tim Sullivan Passed 8:48 Employee chose to not attend the hearing but write
a rebuttal instead and requested employee performance and possible discipline be held in public
session. Board charged Administrator to write a memo to the employee stating: All correspondences
MUST have correct title; monthly Treasurer’s Reports are part of employee’s job duties and are to be
completed by the 15th of each month, noting failure to complete this task is unacceptable; work hours
are as posted and recording “no lunch” is a violation and unacceptable and has to stop immediately; it
is the employees responsibility to make sure Administrator receives requested information on a timely
basis and not left on a table; a reminder that Board member correspondences are to go through the
Administrator (Board members commented on receiving incorrect information from employee); and
phone calls are to be transferred and messages followed through as soon as possible; Administrator
is also to supply the employee a list of actual due dates for invoice approval / checks. Board agreed
to send employee a final notice with comments as listed above.
Next Meeting: February 22
Adjourn: Motion to adjourn by Moe Gabelmann, second by Brenda Schaufler. Passed 9:59
31 New Hartford Road, Barkhamsted, CT (860)379-1972