2016 AGM
June 12, 2016
Agenda
1.
Opening remarks/Welcome
2.
Quorum
3.
Adopt Agenda
4.
Adopt Minutes of the last AGM and matters arising
5.
President report
a.
Achievements
b.
Bingo and Casino
c.
Discussion on club development, recruitment, organisation,
administration
d.
Announcement of coaching plan and coaches for 2016-17
season
6.
Financial report
7.
Elect board of Directors
8.
Elect Co-ordinators/Volunteers
9.
Any other business
10. Closing remarks
2015 AGM Minutes
Present:
Sveto Nikic (President and Meeting Chair)
Suzana Kostadinovic
Zorica Laban
Patrick Collinson
Katherine Soichuk
Radoslav Pesevic
Aleksandra Pesevic
Biljana Grgic
Zorica Radosavljevic
Tod Ramsfield
Michelle LaGrange
Ray Frayne
Candice Frayne
DeAna Glaser
Ian Currie
A quorum being established, the meeting was called to order at 12:45 pm.
1.
Adoption of the Agenda
Moved by Ray Frayne and seconded by Zorica Laban to adopt the Agenda as presented.
CARRIED
2.
Adoption of Minutes of 2014 Annual General Meeting
Moved by DeAna Glaser and seconded by Zorica Laban
to adopt the minutes from the June 17, 2014 Annual General Meeting.
CARRIED
President’s and Head Coach Reports
3.
The president Sveto Nikic provided verbal report which included updates on the following topics:
·
·
·
Achievements
Discussion on club development, recruitment, organization, administration
Coach’s summary of the past season
The club’s achievements in the past season are regarded as very good despite the fact that the club didn’t have head coach at the
beginning of the season. The club appointed Darko Slankamenac as the head coach in October. It took some time for him to know
the players and organize the practice sessions. After couple of months things improved significantly and results started to show.
In his remarks Darko gave his impression of each team results.
- U12 and under, managed to form boys and girls teams. Started provincial league in January and competed at Alberta Open.
-
U16 and under (boys) didn’t start the season very good but throughout the season things started to improve. The coach was
satisfied with the end of the season improvement over all.
U19 and under, started the season not good but managed to improve significantly and ended it very strong. The team was
stronger every month made strong impact at the end of the season. The plan is to be in top 4 in the next season.
Sveto also talked about some WPC rules and fines for not having second coach at games that could impact our club in future, as well
as fines for not having chaperone.
Kinsmen pool is being renovated until mid October and the plan is to start next season with dry land practices in September until pool
is available, the pool closure could imact next season.
The club was awarded Casino for November 9 and 10 and each family has to provide one member to work one shift. The first bingo in
the new season will be on September 2nd and there will be 14 bingos.
The recruitment wasn’t much better then previous years, and for next season this is one of the area that the club needs big
imrouvment.
4.
Financial Report
Sveto Nikic presented the Income Statement, Financial Statement and Balance Sheet as of May 31, 2015 that had been
completed by the Accountant Violetta Kozikowski and audited by Zorica Radosavljevic and Radoslav Pesevic. AGM is scheduled for
June and financial year end for October when we have a special genral meeting. It was stressed the importance of having the quorum
at the SGM for applying for the city grants.
5.
Election of Board of Directors and Co-ordinators
Board Executive:
The following individuals were nominated, accepted and passed to serve as Board of Directors for a term of one year until the next
Annual General Meeting:
President
Ray Frayne
Moved by Zorica Laban and seconded by DeAnn Glaser
CARRIED
Vice President
Sveto Nikic
Moved by Tod Ramsfield and seconded by Michelle LaGrange
CARRIED
Masters’ Vice President
unfilled
Not discussed
Treasurer
Daryl Finnson
Moved by Ray Frayne and seconded by DeAnn Glaser
CARRIED
Secretary
Patrick Collinson
Moved by Sveto Nikic and seconded by Suzana Kostadinovic
CARRIED
Directors at Large:
Bingo/Casino Coordinator
Biljana Grgic
Moved by Patrick Collinson and seconded by Suzana Kostadinovic
CARRIED
Marketing, Recruitment and Advertising Coordinator
Moved by Sveto Nikic and seconded by Michelle LaGrange
DeAna Glaser
CARRIED
Communication & Social Media Coordinator
This position is for a potenital new memeber
(unfilled)
The following persons volunteered for the following non-board Co-ordinator/Volunteer positions:
Travel Coordinator
Michelle LaGrange
Equipment Coordinator
Ian Currie
Apparel Coordinator
Candice Frayne
Registration and Datebase Coordinator Theresa Ramsfield
Team manager for U16 Boys
Tod Ramsfield
Coordinator positions not yet confirmed or filled include:
Team manager – other groups
Grant Coordinator
Pool Coordinator
Individuals will be approached to determine their willingness to fill these vacant coordinator roles.
Meeting was adjourned at 14:40 pm
PRESIDENT’S REPORT
1. ACHIEVEMENTS:
U10
The u10s played a city league with Thunderbirds Water
Polo Club, Polo Bears Water Polo Club and Capitals
Water Polo Club. This was an informal setup with the
main purpose being fun competition.
U12
The u12s boys and girls teams were short in numbers so
we arranged with Polo Bears and Capitals to pool our
players into 1 girls and 1 boys team. We attempted to set
up the same city league format as the u10s but did not get
cooperation from Thunderbirds. So, the boys and girls
teams scrimmaged against each other over the season as
a way to prepare for provincial league games. The girls
u12 team performed very well finishing 2nd in the
Provincial league behind Seawolves. At the Alberta Open
they were very unlucky to finish 4th behind Team Sask,
Seawolves and Wild. A scoring error robbed them of a
win and they lost the bronze medal game in overtime.
The boys u12 team finished 4th and could
have done better if there had been full
commitment from all the players over the
Provincial league season. At the Alberta
Open most of the u12 boys were able to play
so they finished 3rd out of the Alberta teams
and again were unlucky losing the bronze
medal game in overtime to Team Sask.
U14
Again we were short of numbers in these age
groups. Our 2 u14 girls were loaned to the
Thunderbirds team and equipped themselves
very well. Thunderbirds were happy to have
them playing on their team.
The Polo Bears refused to allow their u14
boys to join our team, so, we tried to make do
with the numbers that we had but, sickness
and a short roster resulted in this team
having to forfeit their Provincial league
games and drop out of the league.
U16
We were only able to have a u16 boys
team this year. This team played in the
National Championship League (NCL).
What looked like a healthy roster of
players at the beginning of the season
turned into a short roster by the end of the
season because of an unusual number of
injuries. By the end of the season we
were struggling to field a full team for NCL
games. Despite this our team improved
significantly winning games against the
Calgary Wild and having close games
against Saanich from Victoria and
Calgary Torpedoes.
U19
Again due to shortage of numbers our
u19 girls team was made up of a
combination of u16 and u19 athletes.
Some athletes trained in Medicine Hat
and joined our team for NCL games. This
team improved significantly over the
season and so we are looking forward to
a strong team next season.
The u19 boys team won a number
of games against Eastern
Conference teams during the
Cross-Over tournament in Calgary.
By the end of the season this team
was very competitive coming close
to beating the best teams in the
Western Conference.
National U19 Team
Three of our athletes Vukasin
Radosavljevic, Jovan Kostadinovic
& Milan Laban were considered for
national u19 team selection at the
end of the season.
2. CASINO:
The Club had a successful casino November 9 & 10, 2015 at the Century Casino. 38 members
volunteered for the casino and the result was $ $81,383.66 to the Club.
Our next casino is scheduled for 2017.
3. BINGO:
The Club had 14 bingos from September to July. Thank you to all the members who cooperated with
our bingo program. This brings in the most money to our Club $ $52,393.07
Over the last 12 months. This bingo income allows us to keep our registration fees the lowest in all of
Canada. Also, it permits the Club to subsidize our travel teams and offer scholarships to deserving
athletes.
4. CLUB DEVELOPMENT/PLANS:
● Coaching
The Club has made significant improvements to our coaching expertise. Tarilyn McAuley became NCL certified
in the Fall of 2015. New assistant coaches, Samantha Finnson and Ethan Glaser coached last season
achieving community coaching certification and Samantha went on to complete her competitive coaching
course. We have a new Head Coach Raine Paul starting in September 2016 and new coaches, Marko Nikolic
(goalie coach last season), Vukasin Radosavljevic & Jovan Kostadinovic will also start in September. We plan
to complete certifications for all our coaches before the commencement of the 2016-17 season.
● Cooperation With Other Clubs
Throughout the season we were in discussions with all the other clubs in the region to cooperate at
All levels to improve the water polo program and teams in the region. Despite our efforts we have not been
successful obtaining their cooperation. The only exception is the Edmonton Capitals Water Polo Club, which
we have been supporting with pool time and coaching in return for recruitment assistance and older athletes
being referred to our club. The Club is currently in discussions with other clubs about cooperating to create
competitive u16 and u19 teams next season.
● Recruitment & Retention of Athletes
Various initiatives were implemented during the season, including, Free Drop-in, 30 Day Trial Period and a
school camp at Vimy Ridge School and a May Camp at the Kinsman pool.
Recruitment and retention of players is the most important initiative for the Club so that we do not perpetuate
the annual roster shortages in older age groups. Also, so that we have enough players to be competitive.
5. FINANCIAL REPORT:
EDMONTON WATER POLO CLUB
Balance Sheet
As of May 31,2016
As of May 31,2015
ASSETS
Current Assests:
Cash
Consolidated
$22380.49
$26534.96
General
$97376.33
$114642.15
Bingo
$23647.36
$30565.34
Casino
$66610.37
$25524.73
Investments-GIC
Memb.Regist./Travel fees Rec.
Total assets
$607.07
$1338.54
$210621.62
$198605.72
$3681.96
$3159.31
LIABILITIES
Wages payable
Pool rental payable
$4811.63
AWPC Fee payable
$5494.50
Bookkeeping fees payable
Total liabilities
Retained earnings
This balance sheet has been reviewed and approved by:
$1000.00
$1000.00
$4681.96
$14465.44
$205939.66
$191829.25
$210621.62
$197323.75
EDMONTON WATER POLO CLUB
INCOME STATEMENT
As of May 31,2016
As of May 31,2015
REVENUES
Fundraising -Bingo
$52393.07
Fundraising -Casino
$81383.66
0
Grant-CIOG-City of Edmonton
$17500.00
17000
Other grants-AWPA
59419.3
1000
GST/Income Tax Refunds from Revenue
1158.92
4410.83
Regist. (NDPL) and tournament fees collected
$38170.27
26369.09
Membership registration
$24784.00
23078.75
Apparel fees collected
$6461.00
5035
Own fundrasing-lottery+silent auction
$2653.00
Interest from investments
$7.29
59.9
$225511.21
$135372.87
Pool
$52518.20
36068.29
Wages
$35758.83
29856.55
Total Revenues
EXPENSES
Tournament Registrations-NDPL
19731.21
AWPC Annual Fee
$7484.50
Cell Phone
44.28
Concession-Bingo
$1250.95
Regist. Refunds
1714.1
1392.93
2707.2
In province travel
$10757.38
18310.15
Out of province travel
$58727.70
21349.41
Coaches travel Expenses-Per Diems
$3117.50
1490
Advertising
$1624.35
315
Volunt. Honorarium
$1497.06
730.78
Web Site
624.75
Equipment
Stationery & Supplies
Accounting fees
$-
2550.18
$460.29
119.57
$3500.00
1000
Bank charges
$43.60
34.75
Team Apparel
$12214.21
5968.79
$393.29
904.42
Year End/Party Expenses
Other
$1476.00
Total Expenses
$192216.79
Surplus/Deficit for the year
$33294.42
Surplus beginning of season-Sep30/15
$17217.18
Surplus end of 2/3 season
$50511.60
$143519.43
This income statement has been reviewed and approved by:
Net gain/loss in bank accounts
Name
Name
Position
Position
Date
Date
RBC
BINGO
CONSOL
GENERAL
Link
check if balanced
61082.95
-23857.88
9331.37
-13262.02
33294.42
33294.42
0.00
EDMONTON WATER POLO CLUB
Financial Statement
for perod Sep 30/15-May31/16
ASSETS
Cash
$210621.62
Total assets
$210621.62
LIABILITIES
Wages payable
$3681.96
Bookkeeping fees payable
$1000.00
Total liabilities
$4681.96
INCOME
Fundraising -Bingo
$52393.07
Fundraising -Casino
$81383.66
Grant-CIOG-City of Edmonton
$17500.00
Other grants
GST Refund from Revenue
$1000.00
$1158.92
Regist. (NDPL) and tournament fees collected
$38170.27
Membership registration
$24784.00
Apparel fees collected
$6461.00
Own fundrasing-lottery+silent auction
$2653.00
Interest from investments
7.29
Total Revenues
$225511.21
DISBURSEMENTS
Pool
$52518.20
Wages
$35758.83
Tournament Registrations-NDPL
AWPC Annual Fee
$7484.50
Cell Phone
Concession-Bingo
Regist. Refunds
$1250.95
$1392.93
In province travel
$10757.38
Out of province travel
$58727.70
Coaches travel Expenses-Per Diems
$3117.50
Advertising
$1624.35
Volunt. Honorarium
$1497.06
Web Site
Equipment
Stationery & Supplies
Accounting fees
$$460.29
$3500.00
Bank charges
$43.60
Team Apparel
$12214.21
Year End/PartyExpenses
Other
Total Disbursements
$393.29
$1476.00
$192216.79
Election of Board of Directors
President
Vice President
Treasurer
Secretary
Masters Vice President
Election of Co-Ordinators/Volunteers
Bingo/Casino Coordinator
Marketing/Recruitment/Advertising Coordinator
Travel Coordinator
Equipment Coordinator
Apparel Coordinator
Registrar and Database Coordinator
Team Manager
Grant Coordinator
Thank You For
Supporting the
Club!