PROPERTY MANAGEMENT
DATA SYSTEMS
Mike Stone, Oregon Dept. of Transportation
SCOPE OF ODOT PROPERTY MANAGEMENT?
 We manage and dispose of real property assets that are excess
to the needs of the department.
 We manage the process to declare excess property as “surplus”.
 We manage all property that is leased where ODOT is the
landlord.
 We provide support to Regions and Districts for property
ownership questions.
ODOT POLICY REGARDING USE/DISPOSAL
 The resources of the Department are constitutionally dedicated
to the Highway Trust Fund under the Oregon Constitution.
 Generally, the Department must receive Fair Market Value for a
sale or non-transportation use. (Can be cash or “in-kind”)
HOW DOES ODOT OWN PROPERTY?
 In fee title interest
 By resolution
(Title type can vary depending on the resolution
or what was transferred)
 By easement
 By permit
 By license
 By lease/rental
WAYS TO USE ODOT PROPERTY
(TEMPORARY USE)
 Leases/rentals to third parties
 Encroachments
 Miscellaneous Permits
 Intergovernmental Agreements
 Deeds with “reversionary clauses”
WAYS ODOT “DISPOSES” OF PROPERTY?
 Abandonment - Process to release or give up a less than fee title property
interest that the State holds via a County Resolution.
 Jurisdictional Transfer - ODOT may exchange real property in a manner that
will serve the interests of the State and most adequately conserve highway funds.
 Relinquishment
- Conveyance of a fee title (and/or easement) property interest
that was acquired by the State, usually for a project, to an Local Public Agency for
public road purposes.
 Surplus Property Process - Once the Department has formally determined
excess property is no longer needed, it can be declared as surplus property and can be
sold through the Property Management Unit, Right of Way Section.
PROPERTY MANAGEMENT GENERATES REVENUE?
Most recent fiscal cycle (July 1, 2013 – June 30, 2015)
 Sales (43 @ $1000 to $1.78 Million)
 Leases (185)
 Rentals (12)
 Land Use Permits (180)
 Land Sale Contracts (3)
HOW MUCH REVENUE DO WE GENERATE?
$14,000,000
Sales Revenue
$12,505,177
Other Revenue
$12,000,000
Revenue Over Goal
$10,000,000
$9 million goal
$8,000,000
Total Revenue
$6,776,057
$5,729,120
$6,000,000
$3,505,177
$4,000,000
$2,000,000
$0
Sales Revenue
Other Revenue
Revenue Over Goal
Total Revenue
HOW MUCH “RIGHT OF WAY” DATA
MANAGEMENT IS THERE?
ODOT “controlled” acreage is about:
 73,400 acres of state highway
 35,600 acres of maintenance sites, stockpile sites, quarries,
excess property, administrative sites, etc.
 Total of about 109,000 acres
 Equates to over 114,000 data records from 1913 to present.
HOW DOES ODOT MANAGE
PROPERTY DATA
RITS
RIGHT OF WAY
INFORMATION
TRACKING
SYSTEM
WHAT DOES RITS DO?
 There are 2 components to RITS
 1) A component that is used to manage the acquisition process (RITS)
 2) A component used to manage the disposition process. (RITSpm)
 Each of the components (modules) stand alone but compliment
each other.
 The system is designed to facilitate and manage the processes and
data involved with each of those areas.
RITS & RITSpm
HOW RITS & RITSpm RELATE
HOW RITS & RITSpm RELATE
Create new
parcels
From old
acquisitions
LEASES, RENTALS PERMITS
PROPERTY SALES
ABANDONMENTS, RELINQUISHMENTS,
JURISDICTIONAL TRANSFERS, AND
ACCESS (INDENTURES/GRANTS)
DATA QA AND REPORTING
NEW TECHNOLOGY BENEFITS (RITSPM)
 More carefully managed processes with QA
 Document generation and management
 Robust reporting
 Process workflows
 One stop location for all information…
WRAP-UP…
 A lot is going on…
 Reduced revenues may mean more aggressive discovery & lease/sale
of agency excess property.
 New technology is making management of property easier.
THANK YOU FOR YOUR TIME!
Questions?
Mike Stone
[email protected]
503-986-3636