UCD Registry
Clárlann UCD
Editing
Majors
This document is intended to provide information to staff using the Curriculum Management
System to edit majors. The document introduces some of the terminology used and
outlines the various elements involved, with screenshots where appropriate.
Further information on timelines and using the Curriculum Management System for Schools
and Programmes is available on the Curriculum Management website.
Editing Majors
Getting Started
Contents
The start point for editing majors is the My Majors page in the Majors &
Programmes section.
Getting Started
In the Curriculum Management System the term major is used to refer to any major,
minor or subject credit block.
First Steps
This page lists all the majors currently associated with your School with the following
details:
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Major Code
The Banner code that has been assigned to your major.
Description
A short description of your major with some administrative details, such as
whether it is full- or part-time, the qualification with which it is associated,
etc.
School
The School with which the major is associated.
Stream
Description
The official title of the major.
Status
The edit status of the major. If it is being edited, the status will appear as
Checked Out; otherwise it will show as Available for Edit.
Academic
Year
The version of the major (in this case, the version for 2015/16).
Editing Majors
Type search criteria into yellow boxes to filter:
Contents
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
There are four buttons at the end of the screen:
Removing a Rule
There are four buttons at the end of the screen:
Stage and Rule Text
View Major
Opens a read-only version of the selected item.
Edit Major
Opens the selected item in edit mode and checks it out under your
name. This prevents anyone else from making changes to the major
while you are working on it.
Cancel Checkout
Discards any draft changes you have made to an item (status
Checked Out). To use this function, highlight the row on the My
Majors list and click Cancel Checkout.
Back
Navigates back to previous screen
Editing Majors
Contents
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing a Major – First Steps
Highlight the item you wish to edit on the My Majors screen and click the Edit Major
button. This will call up all details associated with the major.
It is good practice to run a UCD InfoHub structures report for the major you intend to
edit to use as a reference while you make your changes. This is available as part of
the Curriculum Management suite of reports – Structures by Major.
If you want to review the details of the major but not edit, click the View button or
again use the suite of reports available at UCD InfoHub.
Editing Majors
Editing a Major – Major Tabs
There are a number of tabs on the majors screen:
Contents
Tab
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Contains….
General Info
General details pertaining to the major. These
details are fixed on creation of the major; any
changes to the title, School association, major
type and level require University approval. Major
credits can be amended if required with assistance
from your College Liaison.
Descriptions
Free text boxes for categories of information
associated with the major (not mandatory).
Entry Requirements
CAO entry requirements recorded centrally by
Admissions (display only).
Associated Modules
Core and option modules for each stage of the
major.
Stage/Rule Text
Expanded explanatory text about each stage and
rule.
Additional Text
Text for display on the Current Students website.
Additional Details
Currently not open for edit.
Derogations
Displays any derogations associated with the
major.
Editing Majors
Contents
Editing a Major – Major Tabs
There are three action buttons that display at the end of each tab:
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Button
Action
Back
Exits edit screens without saving and
returns to previous screen.
Save Draft & Complete Later
Saves your work to your workspace as a
draft and exits you from that
major
Major Complete
All changes saved to Banner database
and regarded as operational.
Editing Majors
Editing a Major - Associated Modules Tab, Changing
Core & Option Modules
Contents
Getting Started
First Steps
Can filter on module
ID and title
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
The pane on the left hand side of the screen shows the contents of the major, broken
down by stage, type (core or option) and rule.
Click on the horizontal arrows beside Cores and Options to expand the details below
these sections (a horizontal arrow indicates the presence of a list that can be
expanded).
Editing Majors
Contents
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing a Major - Associated Modules Tab, Changing
Core & Option Modules
In order to see the modules associated with any section, highlight the row and the
corresponding modules will show in the pane to the immediate right, e.g. highlighting
Stage 1 under Cores on the left hand side will show all the core modules associated with
that stage for that major in the centre pane.
The pane on the far right hand side of the screen displays the pot of modules, from which
modules can be selected to add to cores or options, or to which modules can be discarded.
To remove a core module, first ensure that the correct information is displaying in the
centre pane (using the list on the left-hand side to navigate). Highlight the module you
wish to remove and drag and drop it to the pane on the far right-hand side. This may be
repeated as often as required.
A module may be added to the cores for a given stage in a similar manner. Ensure that
you are working on the correct stage (using the pane on the left-hand side to navigate).
Identify the module that you wish to add to the cores using the pane on the far right hand
side of the screen (use the filters if required), highlight the module, and drag and drop it
to the centre pane.
Editing Majors
Contents
Getting Started
First Steps
Major
Tabs Modules Tab
Associated
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing a Major - Associated Modules Tab, Changing
Core & Option Modules
The same drag and drop functionality can be used to add and remove modules from an
option rule; highlight the specific row in the pane on the left to show the modules currently
associated with the rule and remove or add modules as you wish.
If your major has been flattened to reflect a stage that spans more than one Academic
Session (e.g. part-time graduate-taught programmes), the Cores section will be blank and
the major will instead comprise a number of option rules. For clarity for students, care
should be taken to follow the same pattern of requirements when adding or removing
modules from the option rules.
For queries regarding graduate-taught programmes, please contact your College Liaison.
In both instances refer to these sources of information before implementing any changes
to the structure currently in place.
Checklist
Check that the total core and option credits match those currently
assigned to the stage. If the edits to your major result in a change
of credits for the stage, contact your College Liaison for further
advice as this may require approval at one of the University Boards
Be careful not to select a module with a status of Inactive or To be
Deleted as this indicates that the module will not be on offer in
2015/16.
Check the credit value of the module you have selected, as modules
with similar titles may have different credit values.
Editing Majors
Contents
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing a Major - Adding a New Rule
To add a new rule to a stage of your major use the Associated Modules tab.
Note: the Cancel and Save buttons in the Rules Details section are used solely for rules
and are not effective in saving other changes you may make on this screen.
Editing Majors
Contents
Editing a Major - Adding a New Rule
To add a rule, click the Add button. Then, in the Rule Details section of the screen
select the stage to which you wish to add the new option rule and the type of rule (1 of,
min 1 of etc.) from the drop down lists. The various rules are explained below:
Getting Started
First Steps
In-Prog Elective
In-programme elective.
Suggested Elective
An elective from a subject area unrelated to the major,
but which may be of interest to students. These
consume general elective places on the module and are
indicated by an ‘S’ on the elective search page of the
registration application.
1 OF: - 9 OF:
Students must select the exact number of option
modules specified to fulfil requirements for the Stage.
Min 1 - Min 20
Students will be required to select this minimum
number of option modules from the list to fulfil
requirements for the Stage.
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
All rules must have a short, 25-30 character description of the rule entered in the Rule
Description field (In-Programme Electives/Suggested Electives is sufficient text
for the elective rules as ultimately the modules display as a list on the Electives tab of
the registration application without any extra detail). Enter the Rule Description text
carefully as it cannot be easily edited after it is saved.
For non-elective rules – 1 of, 5 of, 7 of, min 3 of etc –more detailed text can be added to
the rule on the Stage/Rule Text tab.
Editing Majors
Contents
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing a Major - Adding a New Rule
Click the Save button in the Rule Details section to create the rule. The Options list
will briefly collapse but if you click on Options again, and from there expand the list, you
will see that your new rule has been added.
Editing Majors
Contents
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing a Major - Adding a New Rule
You can then drag and drop modules to your rule in the same way as before.
If you change your mind about setting up the rule before clicking Save, use the Cancel
button discard. The Cancel button is only effective in this specific instance, so to remove
any rule that has already been saved please refer to the section on Removing a Rule.
New rules will be added in a sequence of A), B), C), etc. This is an automatic system
feature so if you wish your option rules to appear in a particular order you may need to
delete certain rules and enter them from scratch.
Check that the total of core and option credits match those currently assigned to the
stage. If the edits to your major result in a change of credits for the stage, contact your
College Liaison for further advice.
Editing Majors
Contents
Editing a Major – Removing a Rule
Removing a rule requires you to work from the bottom up; everything associated with
the individual rule has to be deleted before the rule itself.
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Firstly highlight the rule in the left hand pane. All associated modules should be
removed (by dragging and dropping all the modules in the list in the centre pane to
the pane on the far right hand side).
Editing Majors
Contents
Getting Started
Editing a Major – Removing a Rule
Next hit the Remove button. If there is no rule text associated with the rule (on the
Stage/Rule Text tab), it will be removed. If however rule text is associated with the rule
in question an error message will appear. Go to the Stage/Rule Text tab, identify the
text related to that specific option rule and remove all the rows.
Return to the Associated Modules tab and click Remove Rule again and the rule will
be deleted.
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Once again, check that the total core and option credits match those currently assigned
to the stage. If the edits to your major result in a change of credits for the stage,
contact your College Liaison for further advice.
Editing Majors
Contents
Editing a Major - Stage and Rule Text
The Stage/Rule Text tab allows you to amend, add or delete explanatory text for a
given option rule or stage. Text in these sections display on the student browser and
.
appear as advisory text on the registration application
Getting Started
First Steps
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Editing Majors
Contents
Editing a Major - Stage and Rule Text
Text associated with stages appears in the top Stage Text section when the relevant
row in the left pane is highlighted. Similarly, text (if any) associated with rules will
appear in the Rule Text section when the relevant row is highlighted.
Getting Started
Sequence numbers (Seq.) indicate the order in which the text will appear on reports and
on the registration application. The sequence numbers will populate automatically.
First Steps
There is a text limit per row (this is a constraint from Banner). Rows can be added and
removed as required. Please note that a new row will be inserted at the end of existing
rows.
Major Tabs
Associated Modules Tab
Adding a New Rule
Removing a Rule
Stage and Rule Text
Stage and Rule Text
UCD Registry
Clárlann UCD
The Curriculum Team
Tierney Building
UCD
Belfield
Dublin 4
Ireland
W:http://www.ucd.ie/registry/adminservices/curriculum/index.html E:[email protected]