ROLE DESCRIPTION
ROLE TITLE
UK School Games Volleyball Team Manager – Voluntary Post
REPORTS TO
Head Coach and the School Games Single Point of Contact
The Team Manager (TM) is the key point of contact for the athlete throughout the UK
School Games (UKSG). He/she will be responsible for all “non field of play” areas
and the flow of communication between the National Governing Body (NGB) lead
and the athlete. He/she will be in loco-parentis of athletes, and work with other
UKSG team staff to ensure that the athlete experience at a multi sport and multi site
event is positive, safe and well managed.
Dates required in 2016:
 Various training dates/selection camps prior to UKSG as required by Head Coach
 Holding Camp: TBC
 The Games: 1st September – 3rd September 2016
 Team Manager Orientation: TBC
ROLE PURPOSE:
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To assist in creating a performance environment and culture for athletes and team staff
at the UKSG.
To manage and co-ordinate all team requirements for the UKSG including:
o Athlete and team staff data required in advance of the UKSG
o Transport, arrival and departure processes, and games time transportation in
partnership with the appointed travel company.
o Athlete and team staff kit ordering and distribution
To be the liaison point between the NGB and the athlete on all matters relating to the
UKSG.
To be in loco-parentis of all athletes within the team and manage athlete discipline as
required during the UKSG.
To work in partnership with the Welfare Co-ordinator and officers to ensure the welfare
of athletes and team staff throughout the UKSG.
To work in partnership with other Team Managers and team staff within the sport to
ensure coherence between individual team and delegation plans.
KEY RESPONSIBILITIES:
Prior to the UKSG, Team Managers are responsible for:
 All athlete communication in relation to the UKSG.
 Confirming availability of all athletes.
 Ensuring all athlete information (personal details, kit sizing, medical and welfare
information, media biographies) is completed by team members and submitted onto the
UKSG EMS.
 Liaising with the nominated transport provider to support the planning of all team travel
arrangements: to, from and during the UKSG.
 Ensuring all team members are aware of the arrivals and departure processes for the
UKSG.
 Working with the NGB and event organisers to agree an accommodation plan which
meets the preferences of the team and squad as a whole.
 Attending the Team Manager Orientation and reading the Team Managers’ Manual.
 Agreeing roles and responsibilities with the appointed Team Attaché.
 Signing the Welfare Plan for the UKSG on behalf of their sports staff.
During the UKSG, Team Managers are responsible for:
 All athlete communication in relation to the UKSG.
 Agreeing ‘loco parentis’ role with athletes and expectations.
 Ensuring that all athletes arrive at and depart from, the host city according to the
travels plans agreed with the nominated transport provider.
 Ensuring that the athlete arrival process at the Athletes’ Village is managed in
accordance with the plans provided.
 submitting rooming lists to UKSG staff
 Ensuring all athletes report at the agreed times for all local transport, training,
competition and ceremonies.
 Ensuring athlete welfare in partnership with the Welfare Co-ordinator.
 Supporting the social /evening entertainment programme for all athletes.
 Supporting any public relations, communications and media requests as appropriate
with team members.
 Attending Team Managers’ daily briefing session.
 Visiting the Hub area in the Athletes’ Village on a regular basis to access information
provided centrally.
After the UKSG, Team Managers are responsible for:
 All athlete communication as appropriate.
 Providing a formal report to the NGB to provide feedback and assist the future
development of the UKSG.
Any other duties of a similar nature as directed by the Head Coach or the UK School
Competitions Officer.
PERSONAL PROFILE
ESSENTIAL
Experience
 Have experience of managing young people
and sports teams on residential trips
DESIRABLE
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Experience of team management in a
training and competition environment.
Previously attended high profile sports
competitions and events.
Experience of working with the press
and broadcast media
Knowledge
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Have an understanding of the issues affecting
children and young people and the sensitive
way in which these issues must be managed.
These include controlling and managing
individual and team behaviour, enforcing the
UKSG codes of conduct and welfare plan.
Understand the ‘performance environment’
required for an athlete
Knowledge
of
the
issues
affecting
Performance Volleyball
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Understanding of World and UK antidoping regulations.
Have effective communication skills, both
written and oral including conflict resolution
skills.
Be young people focussed and able to plan,
empathise and communicate effectively with
athletes, team staff, volunteers and UKSG
personnel.
Computer literate in Microsoft Office, Outlook
and data collection.
Be competent in managing and co-ordinating
individual athlete and team data onto a
central database system
Ability to work alone, as well as part of a team
An eye for detail, including when under
pressure.
Have an understanding and appreciation of the
need to respect confidentiality.
Ability to self-organise, manage time, prioritise
work and meet deadlines.
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Knowledge of computer based statistical
systems for volleyball.
Skills
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Personal qualities
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Integrity and honesty.
Ability to gain the confidence and respect of
others.
Calmness under pressure.
Committed, enthusiastic and motivated.
Committed to continuous personal and
organisational
improvement
for
both
themselves and their team.
Willing to work irregular hours and travel the
country, with overnight stays and weekend
work.
Have completed the relevant checks and
training in accordance with NGB requirements
and the UKSG Welfare plan.
Commitment to the UK School Games Team
and the UKSG ideals.
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Willingness and desire to entertain new
ideas and seize opportunities.