ROTARY INTERNATIONAL DISTRICT 5950
Needs Assessment Guide
Outline
Formulate Needs Assessment Questions
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Who are prospective partners? Host? What
collaborations might you develop?
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How familiar are the key partners and community
members with the issue you are trying to address?
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What services are needed in the area ?
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How are they currently being provide? How
accessible are these services (e.g., hours, location,
language capacity)?
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What training needs will be required to provide these
services?
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Review existing data sources
Collect new data
Sample Questions
Who are key players?
What obstacles may interfere with accomplishing
your mission? How can they be removed?
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What data do you have re the needs?
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Does existing data, (documents and records) provide
enough information to answer your needs
assessment questions?
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Do you have access to all relevant data from key
organizations? How can you gain access? What if you
cannot gain access?
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What additional data do you need to answer your
needs assessment questions?
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How will you do that?
Interviews
Focus groups
Surveys
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Who do you need to contact?
Analyze data
Quantitative
Qualitative
Use Findings
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Do you have enough experience analyzing qualitative
and quantitative data to make sense of the data
collected?
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Do you have sufficient time to thoroughly analyze
the data?
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Do you have the funds to hire an evaluator?
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Are you able to use the data to answer the needs
assessment questions in the most effective

Define the "need" with the help of the beneficiary
and Community (who what where when why)
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Verify contacts for implementation and for
sustainability later
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Verify the Host Club Partner participation as well as
the Community participants

Establish strong measurements for progress and
ultimate success
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Document this information and transfer into the
grant application.