Wednesday,
September 17, 2014
Undergraduate Student Government
4:00 PM | CSRC
Fall 2014 – Meeting # 3
www.uic-usg.org
[email protected]
Quorum: 6 Voting Members
Members:
Assembly:
Dean DuJuan Smith – Advisor
Jacob Schulz – President
Priya Uppuluri
Joseph Washington
David Zheng
Brandon Gaskew – Vice President
Sun Choi
Brian Waddell – Speaker of the Assembly
Mercedez Jones
Christen Lee
Associate:
Flordalia Rodriguez
Matt Pasko
Mateo Uribe
Raveena Kingra
Jackie Sanchez
Taha Husain
Diana Abdelfattah
Gabriela Bedolla- Treasurer
Joe Anderson
Danielle Leibowitz – Student Member of the
Board of Trustees
Agenda
Call to Order – Attendance
Speaker Waddell
II.
Reading and Approval of the Minutes:
Assembly
III.
Reading and Approval of the Agenda:
Assembly
I.
IV.
Guest Speaker(s):
V.
Reports
A.
B.
VI.
VII.
VIII.
IX.
X.
XI.
Officer Canizales – Subcommittee CAST
Name
Email
Executive Staff
1.
Advisor
Dean DuJuan Smith
[email protected]
2.
Student Member of the Board of Trustees
Danielle Leibowitz
[email protected]
3.
President
Jacob Schulz
[email protected]
4.
Vice President
Brandon Gaskew
[email protected]
5.
Speaker of the Assembly
Brian Waddell
[email protected]
6.
Treasurer
Gabriela Bedolla
[email protected]
1.
Sustainability and Infrastructure Committee
Priya Uppuluri
[email protected]
2.
Interpersonal Relations Committee
Joseph Washington
[email protected]
3.
University Relations Committee
Mercedez Jones
[email protected]
4.
Communications and Recruitment Committee
Sun Choi
[email protected]
Assembly
Resolution Proposals
a. Resolution 2014-3F-405
b. Resolution 2014-F3-805
c.
Resolution 2014-F3-804
New Business
a. None
Items for Discussion
a. None
Voting in New Members
a. TBD – Nominations?
Public Forum and Announcements
Adjournment
Meeting Minutes #2
I. Call to order
[Facilitator Name] called to order the regular meeting of the Undergraduate Student Government at 4:00 PM on September 10,
2014.
II. Roll call
[Secretary Name] conducted a roll call. The following persons were present: Dean DuJuan Smith, Jacob Schulz, Brian Waddell,
Priya Uppuluri, Joseph Washington, Sun Choi, Joe Anderson, Diana Abdelfattah, Christen Lee, Flordalia Rodríguez-García, and
Mateo Uribe.
III. Approval of minutes from last meeting
[Secretary Name] read the minutes from the last meeting. Motion to change the heading from “Summer Meeting #3 August, 14 th”
to “Fall Meeting #1 September 3rd”. The minutes were approved.
IV. Approval of agenda
Motion to add to the Agenda Resolution 2014-1F-802 under New Business. Approved. Motion to amend the Agenda to correct the
name “Mateo U” to “Mateo Uribe”, change “Fall 2014- Meeting #1” to “Fall 2014- Meeting #2”, and the date from “September
3,2014” to “September 10, 2014”. The Agenda was approved.
V. Guest speaker(s): None.
VI. Reports
A) Executive Staff
Advisor: Dean DuJuan Smith- Doesn’t have a report, but will like to take the moment to correct the use of “I motion”, the
proper use in Robert’s Rules of Order is “I move to”.
President: Jacob Schulz- Met with the president of Student Activities Board and wants to know if USG should host another
“Recess” in the spring semester. Also had a meeting with the president of Student Alumni Ambassadors with Mercedez
(details in her report). Attended his monthly SLM, an item of discussion was CTA reroutes and commuter students finding it
problematic. Switching from Dropbox to U of I Box system.
*Special Report: Polatip Subanajouy renounces from the assembly and wishes USG best wishes*
Vice President: Brandon Gaskew- Not present. Read by Jacob. Met with Flordalia and Christen to discuss office policies.
Wants a clean and maintained office environment; will be giving violations/warnings to members. Looking forward for the
ASGA conference, IRC director, Joseph cannot attend and decided to invite Flordalia. Upcoming Pop-up pantry project.
Finally will be absent for several days for LSAT reasons and only wants to be emailed if it’s really important. Furniture will be
removed next week, no office hours because of renovations.
Speaker of Assembly: Brian Wadell- Thrilled to be speaker this year! Wants members to start deciding which committees
will they like to be part of as well wants directors to begin choosing office hours.
Treasurer: Gabriela Bedolla- Has done refund request, met with student organizations to request funding information. Will
leave meeting early.
B) Assembly
Sustainability and Infrastructure Committee: Priya Uppuluri- Still deciding meeting times/days for SIC. Wants to continue
working on GMIC’s old ideas and planning to take on new objectives.
Interpersonal Relations Committee: Joseph Washington- Is thankful to be IRC Director. Hopes to find members interested in
the committee and to email him. First task will be Student Org. Social/
University Relations Committee: Mercedez Jones- Absent. Joe reads on her behalf. Has met with Annie and Katrina from
SAA to brainstorm ideas to reach out to student organizations for lobby work. Also planning to talk to Deans of different
colleges to have students excused for Lobby day so more will be willing to go. Working on a new committee called
Commuters About Safe Travel (CAST) with two university police officers.
Communications and Recruitment Committee: Sun Choi- Is glad to be CRC director this year. Still working on the promo
video just adding finishing shots. Is working to create a Doodle poll for anyone who is interested in joining the committee.
Working with Brandon for year-long plans.
VII. Resolution proposals: None.
VIII. New business
Resolution 2014-F2-803- General board meeting food. Whereas, money from the budget should be allocated towards
purchasing food for the general assembly to consume during general body meetings and the general assembly is better
prepared to endure long meetings and process information while fed. Let it be resolved, that 1,500 dollars will be allocated
for the purchasing of food for General Assembly meetings for the 2014-15 academic year. Approved.
Resolution 2014-2F-801- Undergraduate Student Government budget. Whereas, the University has allocated 105,050.00
dollars for the funds and expenditures of the Undergraduate Student Government. Let it be resolved, that this budget has
been approved by the general assembly. Approved.
Resolution 2014-1F-802- General Assembly Meeting dates for the Fall 2014 and Spring 2015 terms. Whereas, the Assembly
must approve the set of meeting dates for the year. Let it be resolved, that USG General Assembly meetings will be held on
the following dates at 4:00 PM in the Commuter Student Resource Center. Debate: Eliminating some dates now since
according to the constitutions we only need ten, some members believe it is too soon to decide which dates should be
dropped. Approved.
IX. Items for discussion
President’s annual report- Upcoming goals for this year are civic engagement (getting students to vote), collecting teacher data on
what works and doesn’t work for with faculty members and each college possibly creating this committee. Have member retention on
what cause people to leave USG and collect data. Increasing representation of UIC committees and chancellor’s committees. Have a
good relationship with student organizations (Student org. outreach). Finally increase USG visibility and promote ourselves on
campus outlets. Questions/comments? An idea to reach out to students is to conduct a survey to know how students want to be seek
out. USG could contact deans from different colleges to find students who are interested in joining so their college can be equally
represented. Have open house meetings or invite presidents of student organizations to join us on weekly meetings. Last resort is to
send mass mail to get colleges interested.
Printing of Weekly packets- We need to reduce the number of packets to save paper and ink. We could use the overhead/projector as
an alternative. There has been a past resolution where the number of printed packets was reduced.
X. Adjournment
[Facilitator Name] adjourned the meeting at 5:00 PM.
Minutes submitted by Secretary of Assembly: Flordalia Rodriguez-Garcia
President’s Report
President’s Report 9 – 17 – 14
Hello Everyone, I hope this week has gone well for all of you. Here are my updates for today’s meeting:
1. Constitution Day
a. I along with Gabriela participated in Constitution Day with the Political Science
Department. We registered students to vote and it went very successful.
b. A few weeks ago, I invited the Lt. Gov. Candidates to participate in a debate. Paul Vallas,
from the Quinn Campaign is open to participating in a debate. We are waiting to hear
from Evelyn Sanguinetti from the Rauner Campaign. I will keep you posted. If both
candidates agree to participate in the debate, then it will be held during the National
Student Issues Convention on October 31st. It will most likely be held in the Cardinal
Room.
2. Furniture Delivery
a. We will be receiving the new furniture on Friday, September 26th. Once we receive the
new furniture, we will need assistance in transporting materials up to the office ( not
furniture). As you know, everything is out of order and we need to organize the office
once the furniture has been delivered. Perhaps, we can cancel the meeting that is
scheduled for October 1st and use that time to organize the office. Please let me know
what you would like to do.
3. Chicago Coalition of Colleges and Universities
a. This Sunday, we will be hosting the Chicago Coalition of Colleges and Universities
Meeting. Danielle and Flordalia will also be in attendance. I will provide you with a
report of that meeting next week.
4. Athletics
a. I met with Ryan Ptak and Kyle Decker from the Athletics Department. They would like to
collaborate with USG and the other Student Governance Groups on campus. One idea
that was mentioned was having a USG night. We could table at one of their basketball
games, recruit members, etc. They said they would even let us walk out on the
basketball court during half time and they would make an announcement for us.
Another idea that was thrown around was USG participating in some type of gimmick
tournament against administrators or professors during half time at a basketball game
or even a soccer game. If you have any ideas, please let me know. They are open to
anything. If we do a scavenger hunt this year, then perhaps we could include Athletics in
that event.
5. Memorial Grove Re-dedication
a. I also attended the Memorial Grove Re-dedication ceremony prior to this meeting.
6. Lecture Center A Open House
a. In case you didn’t read your massmail, there is going to be an open house for the brand
new Lecture Center A. It will take place on Monday, September 22nd from 5:00 pm –
6:30 pm. I am supposed to deliver a few remarks along with the Interim Provost and the
Vice President’s Report
LSAT: I am taking my LSAT next Sunday. Therefore, unless you have a class with me I will be MIA from the world. I will only
check my email once a day next week. If you really need to reach me just text me. But please don’t contact me unless it is something
serious. I unfortunately will not be attending next week’s meeting.
ASGA: The only thing left to take care of it ground transportation. I am working with Crystal to take care of this. I am keeping the
members attending the conference updated, and told them I will brief them once everything is finalized. Thus, please don’t ask me any
questions unless it is important, otherwise I won’t answer it.
Email: If you are a committee chair or e-board member, you have NO EXCUSE for not answering an email within 48 hours. And, I
should not have to wait 48 hours for a response. I know that everyone is busy, but for the rest of your life you will be busy. Thus, learn
time management.
-Up Pantry: I don’t even feel like writing about this, because it would be too long. I will keep a
presentation during my resolution proposal. Sun is helping me organize a USG led food drive to get donations for the pantry. Expect
more news regarding that in the coming weeks.
t Orgs.
Speaker of the Assembly’s Report
Hello Everyone ! I hope you are all having a stress free week.
Meetings: UIC Sailing Team, and other student Orgs.
Speaker’s Initiative toward more intra recruitment through other student organizations
Contacts some still needed
Sign in will start officially after office renovations
Committee membership get those in.
Treasury Committee
Treasurer: TBA
Members: TBA
Meeting Times:
TBA
Assistant Treasurer: TBA
Hello Everyone,
Food did not happen this week because the order did not go through with catering services. But, I am 99% sure there will be food for
the upcoming week.
I emailed with two new groups this week. I am hoping to set up a meeting with the Jane Addams School of Social work club with
Chris and I since he already knows them a bit, and has expressed interest in proposal writing. I met with Xi Delta Phi last week and I
wrote up a resolution proposal which you will see later. Since I might not be here when we get to it, are there questions?
I wanted to give a moment in my report to urge you to meet with Ms. Katherine Archuleta tomorrow from 1-2pm at Hull House. It just
sounds really cool, but I have class. So, if you can go, it’s a great opportunity, especially if your career goal is in the field of politics.
I sent out an overview of our budget. If you have any questions please let me know now.
Constitution Day is today and hopefully by the time you read this I would have helped register many eager student voters. I have a
goal of five.
Your Treasurer, Gabriela Bedolla
SIC Report
Director: Priya Uppuluri
Assistant Director: TBA
Members: TBA
Meeting Times:
TBA
Hi everyone!
First, I would like to mention that as of now I am flexible on committee meeting times, but I have decided to make them
at 1pm on Mondays. I am willing to have meetings on google hang out/ video chat if needed.
- Attended Eco Campus meeting today
- Attended Student Centers Board meeting today
- Met with the Office of Sustainability on Monday
- Coming up with ideas for a possible town hall regarding ACCC, campus wifi, and etc.
IRC Report
Director: Joseph Washington
Assistant Director: TBA
Members: TBA
Meeting Times:
TBA
Hi Everyone!
This week I doubled a both a RHA E-Board member and USG member and with the help of Jacob
registered a number of people to vote. Also, I attended the Commuter Student Town Hall
hosted by CSRC. Will give verbal report on this event.
To those of you who don’t know IRC stands for the Interpersonal Relations Committee, which is
concerned with matters pertaining to surrounding community organizations, upholding the UIC
Urban Mission, working with the campus Cultural Centers, and working directly with Campus
Programs to serve as a liaison between USG and student organizations.
If you have any interest in being apart of the committee or just the desire to work with IRC
please contact me ASAP. I can be flexible with meeting times.
Have a great day!!
URC Report
Director: Mercedes Jones
Assistant Director: TBA
Members: Mateo Uribe, Joe Anderson,
Taha Husain
Meeting Times:
TBA
Hey Y'all,
First, I would like to apologize for not being here last week, but I came down with the respiratory illness that has been
going around, and I am still feeling a bit So not too much happened this past week mostly because I was sick. Office
(Canizales) and I spoke briefly about our subcommittee CAST. He spoke at the end of the commuter town hall this
afternoon to talk about safe traveling for commuters and about the subcommittee to students.
We are still working on a meeting time for the group, and I will have that by this Friday so we can start meeting next
week and work on starting new initiatives. Also, if you are still interested in joining my committee send me an email, give
me a call, or talk to me after today’s meeting.
If you guys have any questions about my report from last week, feel free to ask now.
CRC Report
Director: Sun Choi
Assistant Director: TBA
Members: TBA
Meeting Times:
TBA
Hello everyone,
 Had a meeting with Jacob on last Friday and we discussed about the new USG website
 Had a meeting with Timothy yesterday and he would like to take pictures of people who do not have
their new photos at this point. So please email me if you want your new photos for USG website
 Committee meeting is going to be held this week. Thank you Diana, Flor, and Christen for showing their
interests in CRC.
 Need a graphic designer for this year as soon as possible. Please let me know if you know someone who
is interested in this position. I am going to send out the job description later in this week
Have a marvelous week!
Resolution 2014-3F-405
__________
Hiring an Official USG Graphic Designer
__________
The Undergraduate Student Government
Legislative Body
Date: September 17th, 2014
__________
Chief Sponsor:
1. The Communication and Recruitment Committee Director Sun Choi
WHEREAS, the Communications & Recruitment Committee is working on promoting various events hosted by
USG; and
WHEREAS, CRC needs a graphic designer who can help to make eye-catching posters and fliers to promote
such events; and
WHEREAS, the graphic designer can provide professional and innovative designs to promote any events; and
WHEREAS, the job description will be posted on the College of Art and Design website and Facebook; and
WHEREAS, there is a need for $800.00 to hire this graphic designer, $400.00 per each semester
LET IT BE RESOLVED, the assembly approves committee to provide $800.00 to hire a USG graphic designer
who will help making this promotional movement during the fall semester 2014 and the spring semester 2015.
_________________________________
President,
Jacob Schulz
_________________________________
Speaker of the Assembly,
Brian Waddell
Resolution 2014-F3-805
__________
Institutionalizing the Pop-Up Pantry into the Standing Rules
__________
The Undergraduate Student Government
Legislative Body
September 17th 2014
__________
Sponsors:
1. Vice-President Brandon Gaskew
WHEREAS, Carol Petersen, Associate Director of the Wellness Center, and Vice-President Brandon Gaskew have been
working all summer on the concept of food pantry for UIC students.
WHEREAS, please see presentation for all details of the pantry.
WHEREAS, I propose adding the following amendment to the duties of the Vice-President:
Section 14: Food Pantry & Emergency Go Bags
The Wellness Center, and the Undergraduate Student Government will be equal partners in the operation of the food
pantry. USG will ensure that as long as there is a food pantry on campus, then we will provide support to ensure its
sustainability.
 The Vice-President will work with the Associate Director of the Wellness Center to manage the operations of the
pantry.
 The Vice-President reserves the right to assign managing duties to another executive board member.
 The Vice-President will be the primary contact person for USG regarding the food pantry.
 USG will perform at least one food drive per semester.
 USG will support and provide resources for the Emergency Go Bags service.
LET IT BE RESOLVED, Section 14: Food Pantry & Emergency Go Bags, and the appendices be added to the Standing
Rules.
LET IT BE RESOLVED FURTHER, that the resolution goes into effect immediately once passed.
_________________________________
President,
Jacob Schulz
_________________________________
Speaker of the Assembly,
Brian Weddell
Resolution 2014-F3-804
__________
Delta Xi Phi Travel Reimbursement
__________
The Undergraduate Student Government
Legislative Body
September 17th 2014
__________
Sponsors:
1.Treasurer Gabriela Bedolla
WHEREAS, Delta Xi Phi has travelled by car to the national convention for sororities in Baltimore, Maryland on July 2527th in order to gain much needed leadership experience since their e-board is composed of founding members and,
WHEREAS, Delta Xi Phi is a multicultural Sorority that encourages bonding amongst young ladies on the UIC campus
and,
WHEREAS, 3 members of this sorority attended the event and they were both meticulous in their expense keeping, and
exhaustive in their fundraising efforts
LET IT BE RESOLVED that of the $594.75 which they still need to cover the remaining expenses incurred from travel all
will be refunded.
________________________
President,
Jacob Shultz
_______________________
Speaker of the Assembly
Brian Waddell