Location: Tennis Canada
Rexall Centre, Toronto, Ontario
Date: March 31, 2009
7pm
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Call to Order and Roll Call
Approval of Agenda
Approval of minutes of the Fall 2008 AGM (under League News)
Treasurer’s Report – Sharon Menzcel
President’s Report – Sherry Shannon-Vanstone
CIO Report – Adrian Cordea
2009 ICTA Tournament Update – Stuart Teather
Miele League Challenge Update – Adwynna MacKenzie
League Updates and Issues
• Ladies -- Adwynna MacKenzie
• Mixed -- Bill Crothers
• Plus 55 -- Bill Wright
• Juniors – Division Chairs

Other Business
• Approval of New Clubs
• Set Date for Fall 2009 AGM

Adjournment
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Sherry Shannon-Vanstone – President
Rick Bertozzi – Vice President
Sharon Menczel – Treasurer
Adrian Cordea - CIO
Bill Wright - +55 League Director
Adwynna MacKenzie – Ladies League Director
Bill Crothers – Mixed League Director
Sonja Zibin – External Liaison
Sam Kern – Past President
Stuart Teather – Tournament Director
Kim MacKay – Secretary
Vacant – Juniors Director
Sherry Shannon-Vanstone, President
Sharon Menczel, Treasurer
 Financial
Report
 Outstanding
 Q&A
Receivables
Financial Report Profit & Loss
Accrual Basis January through December 2008
Income
• Club Memberships
• Interest Income
• Other Income
• Team Entry Fees
• Uncategorized Income
Total Income
$ 2,700.00
5.96
5,966.05
8,280.00
0.00
$16,952.01
Financial Report Profit & Loss
Accrual Basis January through December 2008
Expenses
•
•
•
•
•
•
•
•
•
Bank Charges
Final Tournament
General Administration
Honorariums
Insurance
Junior Operating Expenses
Meeting Expenses
Plaques
Web Site
$
1.00
4,806.09
641.90
4,175.00
538.50
691.56
232.11
887.98
2,927.75
Total Expenses
$14,901.89
Net Income
$ 2,050.12
Balance Sheet December 31, 2008
ASSETS
Current Assets
 Chequing/Savings Account
 Bank of Montreal
$10,397.22
$10,397.22
 Total Chequing/Savings
 Accounts Receivable
 Accounts Receivable
$870.00
 Total Accounts Receivable
Total Current Assets
870.00
$ 11,267.22
Other Assets
 Prepaid Fees
Total Other Assets
TOTAL ASSETS
$ -245.00
-245.00
$ 11,022.22
Balance Sheet
 LIABILITIES
 Equity
 Opening
& EQUITY
Bal Equity
 Retained Earnings
 Net Income
 Total Equity
 TOTAL
$ 1,976.64
6,995.46
2,050.12
$11,022.22
LIABILITIES & EQUITY 11,022.22
Revenue Comparative
2008
2007
2006
Club Memberships
2700
2520
2460
Team Entry Fees
8280
8335
8400
Interest
$
Other Income
$ 5,966.05
$0
$0
Total Revenues
$ 16,952.01
$ 10,862.00
$ 10,866.01
5.96
$
7.00
$
6.31
Comparative
Expenses
2008
2007
2006
Bank Charges
$
1.00
0
$
Meeting Expenses
$
232.11
$
Plaques
$
887.08
$
Honorariums
$ 4,175.00
$ 3,075.00
$ 3,075.00
General Admin
$
$
$
Jr. Operating
$ 691.56
$ 835.38
$ 770.37
Web Site
$ 2,927.75
$ 2,921.15
$
Final Tournament
$ 4,806.09
$ 5,179.14
$0
Insurance
$
$0
$0
Total Expenses
$14,901.89
$13,561.89
$ 5,730.29
641.90
538.50
352.95
829.89
368.38
.80
$ 292.25
$
832.22
151.75
636.6
Comparative
2008
2007
2006
Revenue
$ 16,952.01
$ 10,862.00
$ 10,866.01
Expenses
$ 14,901.89
$ 13,561.89
$ 5,730.29
Net Income (Loss)
$ 2,050.12
-$ 3,699.89
$ 5,106.02
Accounts Receivable
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Silverthorn (2007, 2008)
Applewood
Belfountain
Fitness Institute East
Kew Gardens
Martingrove
Pottageville
Sandy Beach/Pickering
Sir Winston Churchill
Tamheather
Meadowvale West
Valley
Total
180.
30.
60.
30.
60.
60.
60.
30.
120.
90.
60.
90.
$870.
Sherry Shannon-Vanstone, President
1. Executive Update
 Secretary -- Kim MacKay
 Juniors League Director - open
2. Compensation for Executives
3. Club and Team fees
4. Changes to Constitution (under League News)
5. General Rules (under League News)
6. Finance Review Committee
7. Expansion of Tournament committee
8. New Logo
Adrian Cordea, Chief Information Officer
1.
TENNISCORES.com
2.
ICTA in 2009
TENNISCORES
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
Our relationship with Tenniscores will continue for 2009 season
Areas we are currently working on with Tenniscores
‘Get Courtside’ – for Tennis Fans and Pros. Website address:
http://www.getcourtside.com
ICTA in 2009

New website – tentative launch date: April 15th, 2009
Q&A
Adwynna MacKenzie, Manager, Miele League
Challenge
• Daniel Nestor is the Official Spokesperson.
• ICTA players can enter an online contest to win a hit with Nestor,
a Rogers Cup VIP package for 10 people and other great prizes from
Miele.
• Monthly Newsletter will highlight league tennis players and clubs.
• Ambassadors to visit matches at select tennis clubs throughout the
summer.
• Rogers Cup ticket discounts.
• Showcase matches for the ICTA is on Sunday, August 23rd.
• Webcast of selected matches.
• Prizes and recognition at Centre Stage.
• Photos on website.
• www.tenniscanada.com/Miele
a. Ladies:
Adwynna MacKenzie, Ladies League Director
b. Mixed:
Bill Crothers, Mixed League Director
c. Plus 55:
Bill Wright, Plus 55 League Director
d. Juniors:
Sherry Shannon-Vanstone, Interim
Adwynna MacKenzie, Ladies League Director
• Dates:
•Season Starts May 6th;
•Bye for all on July 1st
•Ends August 12th
• New Rules will be posted by April 15th.
• Captains voted in over 20 changes last year
• A Division Chair or League Director will be “on duty” every
Wednesday morning in case issues arise.
• Schedules will be posted approximately April 15th
• Special scheduling requests by clubs cannot be accommodated. Rules
have been written to allow captains to sort out club scheduling conflicts
• Rosters will open once the schedules are posted
• Summer 2009 Divisions Draft: “MAJORS” Division
“Majors” West
1. White Oaks 1
2. ORC 1
3. Credit Valley
4. Bronte 1
5. Brampton 1
6. Central 1
“Majors” East
1. Banbury 1
2. Newmarket 1
3. Markham 1
4. Oshawa 1
5. Glenway 1
6. Timberlane 1
7. Unionville 1
8. Parkway Valley 1
• Summer 2009 Divisions Draft: “A” Division
“A” West
1. Bronte 2
2. Tennis School
3. Wallace Park 1
4. Wallace Park 2
5. Whiteoaks 2
6. ORC 2
7. Tecumseh
8.
“A” Midwest
1. Brampton 2
2. Bramalea 2
3. Belfountain
4. Meadowvale
5. Howard Park
6. Caledon 1
7. York Weston
8. Bramalea 1
“A” East
1. Richmond Hill CC 1
2. Whitby 1
3. German Mills
4. Curran Hall
5. Richmond Hill Lawn TC 2
“A” Centre
1. Richmond Hill Lawn TC 2
2. King City 1
3. Newmarket 2
4. Timberlane 2
5. Richmond Hill CC2
6. Palgrave 1
7. Timberlane 3
8.
6. Don Mills
7. Unionville 2
8.
• Summer 2009 Divisions Draft: “B” Division
“B” West
1. Brampton 3
2. Gordon Alcott
3. Applewood
4. Central 2
5. Bronte 3
6. Miss. G&CC
7. ORC 3
8. Whiteoaks 3
“B” Centre
1. Orangeville
2. Veneto
3. Glenway 2
4. Aurora
5. Newmarket 3
6. Pottageville
7. Timberlane 4
8. Caledon 2
“B” East
1. Unionville 3
2. Markham 2
3. Oshawa 2
4. Whitby
5. Richmond Hill Lawn TC 3
6. Banbury 2
7. Pleasantview
8. Ajax/Sandy Beach
• Summer 2009 Divisions Draft: “C” Division
“C” West
1. Palgrave 2
2. Brampton 4
3. Whiteoaks 4
4. ORC 4
5. Tennis School
6. King City 2
7. Nobleton
“C” East
1. Parkway Valley 2
2. Unionville 4
3. Markham 3
4. Bellbury
5. Banbury 3
6. Whitby 3
Bill Crothers, Mixed League Director
•Dates:
•Season commences on Tuesday, May 12th and Thursday May 14th
•Concludes on August 11th and 13th
• Creation of an extra division at the B level
• All schedule match results must be recorded on-line including
names
•Captains can delete players from their teams
•Schedules will be posted around April 15th
Bill Wright, Plus 55 League Director
•Dates:
•Season beginning on either May 7th or 14th and ending the
end of August
• One or two divisions in the East depending on number of
clubs confirmed
•Sufficient time is required from the clubs to confirm committed
entries
•Lack of Ladies has caused some teams to not compete
•Future possible
•Plus 65 Division
•Replace Ladies Doubles with a Second men’s doubles
Summer 2009 Divisions Draft
Division 1 West
Brampton
Bramalea 1
Bramalea 2
Gordon Alcott
Fitness Institute
Sheridan
Wallace Park
Division 1 East
Sandy Beach - Pickering
Ajax
Richmond Hill
Ballantrae
Bayview Village
Markham
Parkway Valley
Division Chairs
1.
Mixed League – Setsuko Pye
2.
East – Val Swail
3.
West -- open
1. Approval of new clubs
a. Tennis School
2. Set Date for Fall AGM
3. Discuss Other Business